Performs clerical and administrative support functions for the Finance Department to include accounts payable, receivables, cash transactions, routine calculations, postings and accounting data verification and reports. Maintains accounts payable related documents in efficient and organized files. Ensures strict confidentiality of sensitive information.
High School Diploma or equivalent required. Advance degrees preferred. Coursework in accounting/bookkeeping and one year of accounting experience preferred. Working knowledge of Microsoft Suite of application required.
o Follows all integrity guidelines and procedures and ensures no manipulation of student data.
o Verifies completeness of invoice packages.
o Enters accounts payable invoices and payment requests into accounting system.
o Assists with cash transactions for students and for staff meals.
o Generates timely payments to vendors.
o Cancels (stamps “PAID”) all completed invoice and cash payment packages.
o Reconciles Payroll (not Accts Payable) bank account and Accounts Payable subsidiary records.
o Maintains accounting records and reports, to include accounts payable, receivables, inventory control, etc. in accordance with procedures.
o Performs general office duties such as filing, account research, routine calculations, postings, recurrent report preparation, and verification of accounting data.
o Produces quality work/assignments in a thorough, timely and accurate manner.
o Maintains appropriate personal attendance, accountability and work productivity standards.
o Plans, prioritizes and organizes assignments to meet established goals and deadlines.
o Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.
o Mentors, monitors and models the Career Success Standards as required by the PRH.
o Shows respect and courtesy to students and holds them accountable for their actions and behavior.
o Provides quality services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of requisite services.
o Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.
o Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected.
o Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
o Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
o Other duties as assigned.
"Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Support and services available upon request to individual with disabilities.
