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Posted 3y ago

Administration Assistant

@ Robert Half
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Sydney, Australia
HybridFull Time
Responsibilities:Answering calls, Managing diaries, Coordinating supplies
Requirements Summary:Seeking an Administration Assistant with strong organizational skills, customer excellence focus, and proficiency in MS Word and Excel.
Technical Tools Mentioned:MS Word, MS Excel
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Job Description

JOB REQUISITION

Administration Assistant

LOCATION

ADDITIONAL LOCATIONS

JOB DESCRIPTION

The Company

An opportunity exists for an outstanding Administration Assistant internally with Robert Half Brisbane located in Brisbane CBD. This role is incredibly fast paced and no day is the same !

Our Brisbane office is made up of a close-knit group of people who all bring differing strengths and ideas. We believe that everyone has a voice in the direction of the business, what we’re trying to achieve and how we should do it.  We have a strong focus on diversity, equity, and inclusion with several people in our branch representing us across APAC in our community, ensuring that our thoughts and ideas are heard.

The company has been listed for eleven consecutive years in Fortune Magazine’s List of Americans Most Admired Companies and is currently experiencing outstanding business performance and growth. At Robert Half, we are committed to hiring the most qualified and highly skilled employees providing them with outstanding career and developmental opportunities.

The perks of working for Robert Half:

  • Early finish on a Friday finish

  • Wellbeing initiatives for all employee's e.g. Flu Vaccinations, Skin Checks

  • Excellent on-going training to help you achieve success

  • Industry-leading technology

  • Regular social events

  • Recognition programs

Your Responsibilities

Your day to day responsibilities will include:

  • Answering and directing incoming telephone calls whilst providing courteous and efficient service to clients and candidates

  • Ensure all placements meet RH compliance standards and provide follow up to recruitment teams and Branch Admin Manager

  • Sending and receiving of online registration forms through DocuSign

  • Formatting of CV's to a Robert Half Standard

  • Seek Ad Chase - Passing on Live jobs to the team to pursue

  • Support of a team of up to 10 people

  • Process timesheets and any other payroll related paperwork as well as respond to payroll requests/queries as necessary

  • Booking and diary management of meeting rooms

  • Meeting room set up and clean up

  • Ordering and maintaining office and kitchen supplies

  • Meeting and greeting clients and candidates at the highest level of professionalism

  • Sort and distribute incoming and outgoing mail

  • Act as a point of contact for property/facilities related issues – Get in contact with the relevant people to organisation a resolution

  • Maintaining all kitchen supplies are stocked up by the end of the day, Fridge clean once weekly

  • Coordinating candidate testing

  • Other ad hoc tasks as requested

Attributes:

  • Solutions orientated outlook

  • Able to effectively collaborate within a team environment

  • Customer excellence focused

  • Self-motivated

  • Able to prioritise conflicting priorities whilst maintaining a positive "can do" attitude

  • Effective organizational skills and a strong attention to detail

  • Intermediate user of MS Word and Excel