Job Title: Administrative Assistant (Human Resources)

Work Location:

Naval Sea Systems Command

1333 Isaac Hull Ave SE, Washington, DC 20376

Work Remotely:

Employment Type: Full Time; Direct Hire

The job duties and responsibilities include, but are not limited to the following: Position will support the NAVSEA 05H Executive Front Office performing a wide variety of human resources support duties requiring knowledge and application of human resources guidelines and regulations; experience processing and tracking human resources related actions.

Answering phone calls from a variety of inquiries from NAVSEA 05H employees
Responding to email inquiries
Scheduling appointments
Gathering information from files, databases and documents, entering information into systems and databases
Utilizing software programs to extract, revise or sort information from files, records or databases
Processing administrative based actions utilizing various automated systems
Utilizing various Microsoft Office based software such as Outlook, Word, Excel, Teams and PowerPoint
Supporting personnel on-boarding and off-boarding to the program
Tracking and arranging interviews for potential candidates with functional leads
Performing quality assurance checks, processing, and account requests for all System Authorization Access Requests
Providing introductory orientation to new personnel and coordinates assignment of project equipment
Coordinate and manage office space and seating/unseating personnel.
Point of Contact to manage assets, iPhones and software with Activity Chief Information Officer (ACIO)
Maintain and manage document flow for various correspondence and briefs including management of electronic serial log.
Manage incoming and outgoing correspondence for review by management and maintain the electronic log.
Coordinate and format technical inputs for submittal to upper management.
Coordinate and manage office space and seating/unseating personnel.
Track and create Property Passes.
Review and track Organizational Defense Travel Administrator (ODTA) for Defense Travel System (DTS).
Provide first-level review of travel authorizations and voucher claims in preparation for approval in DTS. Provide administrative and technical support to group personnel with arranging travel and resolving issues. Manage budget reports within DTS.
Generated DTS reports to track SEA 05H travel funds.
Review and track Defense Information System for Security (DISS) through Security Officer Administrative privileges.
Responsible to provide individual clearance information to outside activities for access to facilities through the DISS system.
Organize and coordinate disposal of classified information with burn bags.

Mandatory Skill Requirements:

This position requires a dynamic, independent and trustworthy person able to work with minimal direction to accomplish broad objectives and conformance to policy. The successful candidate will meet the following qualifications:

Strong organizational skills lending to simultaneous professional management of multiple tasks
Knowledge and ability to operate full suite of Microsoft Office software
Typing correspondences, memorandums and developing spread sheets
Knowledge of Navy correspondence, formats and guidelines
Employs advanced professional customer service communication techniques to ensure professional and productive voice, written, and electronic communications with customers

Security Clearance: This position requires a current U.S. Department of Defense (DOD) SECRET security clearance and employee must maintain eligibility and adjudication at the SECRET level.

Education/Equivalent:

Bachelor's degree in business

Travel Required: No