ADMINISTRATIVE COORDINATOR 3-WAE

About the Department

The Office of Juvenile Justice is seeking a detail-oriented Administrative Coordinator 3 – WAE to provide high-level administrative support to the Lieutenant Colonel within a secure-care environment. This role is ideal for someone who is organized, dependable, and comfortable managing a wide range of clerical and operational tasks.

If you’re a proactive, reliable professional who excels in organization and communication, this position offers a meaningful opportunity to support leadership and contribute to the smooth operation of a secure-care facility.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES: 

• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.

• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.

• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.

• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.

• Adapting to Change: Adjusts quickly and stays effective during change.

Position Duties

Minimum Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Other Qualifications

Job Duties:

As an Administrative Coordinator 3, you’ll process departmental paperwork, maintain logs and databases, support document imaging operations, and prepare purchasing requisitions. You’ll compile information from various sources to create specialized reports and ensure all documents meet agency formatting standards. You’ll also serve as a clerical assistant to the Lieutenant Colonel, managing schedules, preparing travel, issuing directives, and helping streamline administrative operations. Additional responsibilities may include assisting with property control, safety functions, and other traditional administrative tasks.

• Provides departmental program support — performs initial administrative duties in accordance with agency rules, regulations, and policies; communicates with internal departments and external customers as needed.

• Processes paperwork and maintains logs — enters data into departmental systems, maintains logs, and ensures routine documentation is completed accurately and on time.

• Supports document imaging operations — develops imaging procedures, maintains imaging logs, and may serve as lead worker for imaging staff.

• Manages purchasing requisitions — prepares supply requisitions, enters purchasing information into automated systems, and supports procurement workflow.

• Compiles and formats reports — gathers information from multiple sources, prepares specialized reports, and formats documents according to departmental standards.

• Provides direct administrative support — assists the Lieutenant Colonel with scheduling, travel preparation, issuing directives, and relieving them of administrative matters.

• Supports traditional administrative functions — may assist with property control, purchasing, safety tasks, and other administrative responsibilities as assigned.

Position-Specific Details:
Work Location: This vacancy is located at Bridge City Center for Youth in Bridge City, Louisiana. 
Appointment Type: WAE/Part time
Compensation: $18/hr

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. 

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).  Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy, contact:
Garilyn London
OJJ/ Human Resources
[email protected]

In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
 
The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

 If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.

Benefits

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. 

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage   More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works).  These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

Supplemental Questions

01

Are you a current classified employee of the Office of Juvenile Justice serving with permanent status?

• Yes
• No

02

Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?

• Yes
• No

03

If 'YES', give the law enforcement authority (city police, sheriff, FBI, etc.), the offense, place and disposition of case. If 'NO', enter N/A.

04

Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt, or implied threats of force, or coercion, or where the victim did not consent or was unable to consent or refuse?

• Yes
• No

05

If so, when? If "NO", enter N/A.

06

Have you ever been civilly or administratively adjudicated to have engaged in any sexual activity in the community or confinement setting?

• Yes
• No

07

If so, when? If "NO", enter N/A.

08

Have you ever engaged in sexual abuse in a prison, jail, lockup, community confinement facility or juvenile facility or any other facility type (as defined in 42 U.S.C 1997)?

• Yes
• No

09

If so, when? If "NO", enter N/A.

10

Have you ever been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)?

• Yes
• No

11

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally
• I drive high performance, prevent issues, and model accountability.

12

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience.

Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all
valid.

13

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based on
  experience.

14

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience.

Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all
valid.

15

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don’t always follow required procedures, or have trouble keeping
  accurate records.
• I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
• I manage resources effectively, follow procedures, track usage, and maintain accurate records to
  support my team’s goals.
• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure
  compliance across resource areas.

16

MR: Managing Resources - Explain your selection by providing specific examples from your experience.

Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all
valid.

17

If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Office of Juvenile Justice Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse.

Do you authorize the Office of Juvenile Justice, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Office of Juvenile Justice that such information must be obtained.

IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Office of Juvenile Justice.

Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Office of Juvenile Justice.

Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.

• Yes, I understand. You may contact my employers, past or present.
• No. Do not contact my employers, past or present.

18

Do you have experience building effective teams or collaborating in group settings? If "Yes", please provide an example. If "NO", enter N/A.

19

Do you have experience performing clerical or administrative support duties? If "Yes", please provide an example. If "NO", enter N/A.

20

Do you have experience maintaining records or logs in an office setting? If "Yes", please provide an example. If "NO", enter N/A.

21

Do you have experience filing documents or organizing physical/digital files? If "Yes", please provide an example. If "NO", enter N/A.

22

Do you have experience entering data into logs, spreadsheets, or automated systems? If "Yes", please provide an example. If "NO", enter N/A.

Required Question

Agency Information

Employer

State of Louisiana

Address

1201 N 3rd St








Baton Rouge, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm