Arabic Flagship Program Manager(Program Management Assistant)

MIDDLE EASTERN LANGUAGES AND C (BL-NELC-IUBLA)

The Arabic Flagship is an intensive language program that cultivates professional-level proficiency for students of any major at IU. Requiring long, sustained engagement with language study including both study and internship abroad, the smooth functioning of the necessarily complex administrative aspects that support the program is essential to student success. As a grant-funded program, it requires careful attention to negotiate and fulfill the requirements of both external funders and internal policies.

The Program Manager is a key administrative position for the Indiana University Arabic Flagship Program responsible for fulfilling its administrative duties, maintaining compliance with internal and external policies, and managing a small team of student assistants.

Department-Specific Responsibilities

• Key administrative position for the Indiana University Arabic Flagship Program responsible for fulfilling its administrative duties, maintaining compliance with internal and external policies, and managing a small team of student assistants.
• Enrolls students in the program and monitoring their performance according to a rubric of benchmarks, planning and implementing co-curricular activities to support student progress in the program, compiling data and writing program reports for external funders, and maintaining alumni relations.
• Maintains compliance includes following established procedures to purchase supplies, arrange travel, hire and terminate student workers, process honorarium payments, document hospitality requests, and utilize budgeted grant funds for programmatic and scholarship needs.
• Manages student assistants includes hiring, training, and supervising part-time student workers to complete a variety of program tasks ranging from recruitment to event hosting.

General Responsibilities

• Conducts research and compiles materials and information for departmental programs.
• Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.
• Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.
• Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.
• Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.
• Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.
• Serves as liaison for department; coordinates activities and exchanges information.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 4 years of related work experience.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Hamilton Lugar School of Global and International Studies Building

Bloomington, Indiana

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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