Assistant - Finance Administration (Shared Services, PH, PH, Shared Ser)

I. BASIC PURPOSE / JOB BRIEF:

Provides general and administrative function required by the department for its efficient and effective delivery of service both to internal and external customer

II. MAJOR RESPONSIBILITIES AND DUTIES:

• Undertakes general administrative tasks under the direction of the Finance Administration Manager  dealing with items of correspondence, telephone messages & enquiries and filing
• Assists with the dissemination of informations to team members of Finance Division
• Maintains office supplies and equipment and liaise with suppliers or other department  regarding maintenance and supplies replenishment
• Records and distributes all incoming post. And prepare and post all outgoing mail.
• Managesfinance files and record
• Ensures proper escalation of Finance related issue to immediate superior
• Checks and validates document
• Maintain confidentiality, integrity of all information that came across
• Other responsibilities, as may be delegated by the management

III. JOB SPECIFICATIONS:

Educational Requirement:

• College graduate with degree in Business Administration or related course

Experience Requirements:

• No experience required

Technical Skills:

• Excellent analytical and organizational skills
• Proficient in Microsoft Office (Excel, Word, Outlook)

Other Qualifications:

• Pleasing personality
• Excellent interpersonal and presentation skills
• Highly organized and keen to details
• Time management skills
• Can work under pressure
• Ability to work under minimum supervision
• Team player

Interview Competencies