Executive Assistant to the CEO (Architectural Background)

Position Purpose:

To provide high-level executive and strategic support to the CEO while leveraging architectural expertise to review design proposals, analyze development projects, and support informed decision-making on architectural and real estate initiatives.

Key Responsibilities

1. Executive Support

• Manage the CEO’s calendar, meetings, site visits, and travel arrangements.
• Prepare executive presentations, reports, and briefing documents related to architectural and development projects.
• Draft professional correspondence with consultants, developers, and contractors.
• Track action items from meetings and ensure timely execution.
• Maintain strict confidentiality of sensitive business and project information.

2. Architectural & Technical Support

• Review architectural drawings and design proposals prior to CEO review.
• Prepare concise technical summaries to support executive decision-making.
• Coordinate with architectural consultants, designers, and project managers.
• Monitor project design stages (Concept Design – Schematic – Detailed Design – IFC).
• Support feasibility studies from a design and planning perspective.
• Review proposals submitted by engineering or architectural firms.

3. Project & Strategic Coordination

• Track project timelines and key milestones.
• Monitor project KPIs and prepare executive dashboards.
• Attend technical and strategic meetings and prepare meeting minutes.
• Facilitate communication between executive leadership and the technical team.
• Conduct research on architectural trends, urban development, and design standards when required.

Qualifications

• Bachelor’s Degree in Architecture.
• 1–3 years of experience in architectural design, consultancy, or development projects.
• Experience in architectural consultancy firms or real estate development companies preferred.

Required Skills

• Strong ability to read and interpret architectural drawings and BOQs.
• Solid understanding of design stages and development lifecycle.
• Proficiency in AutoCAD, Revit, SketchUp, and Adobe Suite.
• Advanced presentation and reporting skills (PowerPoint & Excel).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills (Arabic & English preferred).
• High level of discretion and professionalism.

Key Performance Indicators (KPIs)

• Accuracy and quality of executive reports and design reviews.
• Timely follow-up and execution of CEO directives.
• Project milestone tracking efficiency.
• CEO satisfaction with executive and technical support.