Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

This role is part of Arcadis’ Global Excellence Centre (GEC) and will join our 3,000+ talented individuals working in India, Romania, and Philippines, in partnership with Arcadis’ offices globally. The GEC brings key capabilities and capacity to support our clients seamlessly around the world. For those in GEC there are options to be dedicated to one country; developing deep knowledge and strong relationships, as well as opportunities to be part of teams working truly globally as a center of excellence, offering diversity and variety. Arcadians are by nature, globally minded and culturally aware, and Arcadis strongly believes in flexibility which enables change over time as your career progresses. The GEC model is well embedded in Arcadis, and the strong relationships that exist between our global offices are truly unique.

Role accountabilities:

Lead all document management activities for large-scale projects within a PMC (Project Management Consultancy) mission. Oversee the Document Control function from EDMS setup to final handover, ensuring robust, compliant, and traceable document control across all phases. Previous experience in data center or pharma construction is strongly preferred.

Key Accountabilities

Design Leadership 

• Oversee and enforce robust document approval workflows for all design submissions and releases.
• Ensure integration of BIM deliverables and maintain accessible records of all design revisions and approvals.

Multidisciplinary Coordination

• Manage document flows between design, construction, QA/QC, commissioning, commercial, and operations teams.
• Maintain a single source of truth for all project documents (drawings, models, ITPs, test records).

 Construction Oversight & Field Execution

• Control and track transmittals for shop drawings, method statements, ITPs, and subcontractor deliverables.
• Ensure hold-point documentation is reviewed and signed before release to site.

Schedule & Delivery Management

• Track and report document milestones (submittals, approvals, as-builts) to support project schedule and commissioning handovers.
• Produce look-ahead and status reports to prevent document-driven hold-ups.

Client & Stakeholder Interface

• Provide portal access and support for client and third-party audits.
• Prepare and deliver comprehensive handover documentation packs (O&Ms, warranties, certificates, test records, BIM as-builts).
• Coordinate with authorities for permitting and compliance submissions.
   

Quality, Risk & Safety Management

• Ensure audit trails, secure document storage, and retention schedules are maintained.
• Implement and enforce naming conventions, metadata standards, and backup/recovery procedures.
• Ensure all documents meet regulatory and contractual requirements.

Leadership & Team Oversight

• Lead and mentor document control staff; deliver training on EDMS (Aconex, Asite, ACC, ProjectWise, SharePoint, or client platforms).
• Enforce SLAs and drive continuous improvement of document control workflows.
• Ensure full integration between EDMS and BIM/Project Controls for traceable, auditable deliverables.

Qualifications & Experience:

• Bachelor’s degree or equivalent in a relevant discipline (e.g. Civil Engineering, Architecture, Construction Management, etc.), master’s degree an advantage.
• 5-10 years'  experience supporting project administration, ideally in construction or engineering.
• Proficiency with Microsoft Office, SharePoint, BIM 360, ACC, and project management tools.
• Proficient in organizing and maintaining project documentation (drawings, contracts, RFIs, submittals, etc.) and ensuring compliance with standards like ISO 9001/19650.
• Strong organizational and communication skills.
• Attention to detail and ability to manage and prioritize  tasks.
• English language proficiency required.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people.

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