We’re looking for a highly capable Executive Assistant to the Owner to help keep operations organized and moving. This is a hands-on role supporting day-to-day business needs across estimating/costing, light bookkeeping, marketing support, and admin coordination.
This role is ideal for someone who is highly organized, proactive, and brings a “yes” mentality—someone who looks for solutions, takes initiative, and helps the business move forward.
Hours: 25–30 hours per week to start, with potential for more.
Key Responsibilities
Owner & Operations Support
- Manage priorities, follow-ups, and task tracking for the owner
- Help organize schedules, deadlines, and key business documents
- Draft emails, proposals, and internal notes as needed
Estimating & Costing
- Assist with creating estimates/quotes and costing worksheets
- Track pricing inputs and help maintain organized costing templates
- Support basic reporting and margin/expense visibility (as directed)
Light Bookkeeping / Admin
- Assist with basic bookkeeping tasks (categorizing expenses, invoice organization, data entry)
- Maintain organized digital files and records
- Coordinate with bookkeeper/accountant as needed (if applicable)
Marketing & Social Media Support
- Assist with marketing coordination and content organization
- Support social media planning/post prep (captions, scheduling support, asset organization)
- Help track basic marketing performance and keep notes on what’s working
Website / Tech & Creative Support
- Make minor updates in WordPress (basic edits, pages, images, simple formatting)
- Create simple graphics for web/social (Canva or similar)
- Comfortable using Microsoft Office or Google Workspace (docs, sheets, calendars)
Requirements
Requirements
- Experience as an executive assistant, operations assistant, office manager, or similar support role
- Strong attention to detail and ability to manage multiple priorities
- Highly organized with strong follow-through and documentation habits
- Brings a “yes” mentality: solution-oriented, adaptable, and willing to jump in where needed
- Solid experience with:
- Estimating/costing (or strong comfort with spreadsheets and numbers)
- Office suite applications (Microsoft Office or Google Workspace)
- Basic marketing/social media understanding
- Estimating/costing (or strong comfort with spreadsheets and numbers)
- Must have clean, reliable transportation (reliable vehicle required)
Preferred (Nice to Have)
- Zoho experience (CRM, Books, Projects, or other Zoho tools)
- Light bookkeeping experience (QuickBooks/Zoho Books/general accounting familiarity)
- WordPress experience beyond basics
- Comfort learning new tools and improving systems
