Shared Services Coordinator (Administrative Focus) *****FELLOW***
Job Description
Reports to: Shared Services Manager
Department: Janitorial and Landscaping
FLSA Status: Non-Exempt
Schedule: Monday - Thursday (29 hours)
Hourly Rate: $21/hr
Position Summary: This Shared Services Coordinator is responsible for the effective administration of operations in the Janitorial and Landscaping Divisions. Performs administrative duties as it relates to the Recruiting and Human Resources team.
Position Responsibilities:
The Shared Services Coordinator is responsible for the following tasks:
Maintaining a warm and friendly environment in our front office.
Greet visitors who come to our office in a warm and friendly manner.
Is the first in line to answer and route office phone calls.
Print pay stubs and other work related documents for employees as needed.
Assist current employees in logging into company apps/portals such as our social media platform, pay stub portal or employee portal.
Process Wage verifications as needed for current employees.
Processing HR related updates in our Applicant tracking system such as terminations.
Manage office supply levels and make orders with the company Staples account.
Maintain Room Reservation calendar for our office Training Room and Conference room
Will also be responsible to be the back-up for the Shared Services Coordinator focused on Recruiting as well as the Shared Services Coordinator focused on Staffing coordination when they are out.
Other duties as assigned by your manager.
Position Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required:
Fluency in English and Spanish.
Knowledge of business office operations—filing and administrative clerical operations.
Proficient in Windows work environment and computer programs such as Outlook, Word and Excel.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Ability to communicate effectively both orally and in writing with employees and the general public, to maintain confidentiality in daily operations, and to conduct daily duties in professional appearance and manner.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to use a calculator.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems that may arise in day-to-day operations and prioritize tasks.
Preferred:
Prior knowledge of principles and practices of human resources.
General knowledge of computerized HRIS helpful.
Physical Demands: The physical demands described here are representative of those met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
The Budd Group Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law or regulation. #LI-DNI