Junior Invoice Processing Specialist

Your mission

Your financial career level-up starts here! 🚀 

At Hiab, we don't just process invoices—we are the "invisible engine" powering global logistics. As our new Junior Invoice Processing Specialist, you will step up as a key player at the very heart of our Invoice To Pay (ITP) team. This is your ultimate quest to unlock new skills: master global financial operations, navigate heavy-duty ERP systems, and collaborate with international teams from Day 1.

We don’t expect you to have all the answers (yet!). What we are looking for is curiosity, the superpower to spot the tiniest details, and a genuine hunger to learn.

Key responsibilities

• Process & Validate: Drive the invoice entry and validation process within our main financial systems.

• Connect the Dots: Match incoming invoices with purchase orders and goods receipts, ensuring high accuracy through both automated and manual checks.

• Resolve & Streamline: Play an active role in the approval workflow by investigating and resolving discrepancies related to price, quantity, or additional costs.

• Support the Core Business: Assist ITP Specialists and Team Leads with GRIR (Goods Received/Invoice Received) reconciliations and handle standard invoice queries.

• Collaborate & Connect: Collaborate effectively with team members and internal stakeholders, ensuring a smooth flow of communication across departments.

• Maintain the Standard: Keep documentation accurate, strictly follow internal compliance controls, and contribute to a positive service experience that upholds Hiab’s professional brand image.

• Spot the Trends: Keep a sharp eye out for unusual patterns or recurring issues, collaborating with your Team Leader to find smart solutions.

What we are looking for

Requirements & Experience:

• Education: Minimum Bachelor's degree in Finance, Business, or a related field (studies in progress or in your final year are welcome).

• Experience: 0–2 years of professional experience in Accounts Payable, or a finance traineeship in an SSC (Shared Service Center) environment.

• Languages: Fluency in English (both written and spoken).

• Tech Skills: Proficiency in Google Workspace (Sheets, Docs) or MS Office (Excel, Word). Prior experience with ERP or Cloud software is a strong plus.
  
  

Key Competencies:

• Problem-Solving & Detail Orientation: Strong analytical, organizational, and query-handling skills with a sharp eye for detail.

• Communication & Collaboration: Excellent interpersonal skills with a strong focus on customer service and professional communication.

• Proactive Mindset: A self-driven approach with the initiative to improve both individual and team work practices.

• Integrity & Compliance: A strong work ethic with the ability to strictly comply with internal policies and financial controls.

What we offer

You’ll join a global Invoice To Pay (ITP) team that lives by our "Employees First" culture. At Hiab, we believe in a workplace built on trust, openness, and continuous improvement—where financial precision meets next-generation process excellence. 

Our benefits include

• Excellent opportunities for career growth in an international environment.
• Flexible hybrid work model with the option to work from anywhere in Bulgaria, combined with occasional visits to our Sofia office.
• 25 days of paid annual leave.
• Extended health insurance, including dental care.
• Monthly food vouchers.
• Transportation allowance.
• Optional Multisport card.
• Employee referral bonus program.
• Regular corporate events and team-building activities.
• A newborn gift package to celebrate your growing family.

Ready to apply?

If you are interested, please submit your application and CV in English. 

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