Lateral Transfer List - Bureau Program Coordinator (Coordinator III - CPPW) at City of Portland

About the Department

This is a Lateral Transfer List for Coordinator III - CPPW (30003984)

Job Appointment: Full Time, Regular
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM. Alternate schedules may be available.
Work Location: Hybrid. This position reports to 6844 N, Cutter Circle, Portland, OR 97217. Remote work must be performed within Oregon or Washington. For more information, click here.
Union Representation: City of Portland Professional Workers Union (CPPW). To view current labor agreements, click here.
Starting Pay: The City of Portland follows the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.

Position Summary:

The Bureau of Fleet and Facilities (BFF) is seeking a highly organized and collaborative Bureau Program Coordinator to provide critical coordination and operational support for bureau-wide initiatives that improve organizational performance and service delivery.

This position serves as the operational backbone for several high-profile programs, including administration of the City's Take Home Vehicle Policy, coordination of the citywide telematics program, strategic planning support, performance measurement, and bureau-wide administrative initiatives. The successful candidate will help ensure projects stay on schedule, performance data is accurate and meaningful, documentation is complete, and internal customers receive timely, responsive service.

What You’ll Do:

Coordinate the bureau's annual strategic planning process and monitor organizational goals, objectives, SuccessFactors performance measures, and service level agreement metrics.
Collect, validate, analyze, and report operational performance data to support leadership decision-making and continuous improvement efforts.
Administer the City's expanding telematics program by providing training, preparing reports, facilitating stakeholder collaboration, coordinating development and implementation of processes and standards, and responding to requests from bureaus, 311, and the Auditor's Office.
Manage implementation and ongoing administration of the City's Take Home Vehicle Policy, including training, vehicle assignments, annual reporting, and payroll reporting support.
Support the Bureau's Vision Zero initiatives by facilitating stakeholder meetings, developing fleet safety parameters, and assisting with the implementation of telematics safety technologies and user training.
Develop, edit, route, and maintain policies, procedures, reports, agreements, Standard Operating Procedures (SOPs), and other bureau documentation to ensure accuracy, consistency, and compliance.
Facilitate meetings by preparing agendas, documenting action items, tracking follow-up tasks, and supporting bureau leadership with administrative and operational initiatives.
Serve as a trusted resource for internal partners by responding to inquiries, coordinating requests for service, and fostering effective communication across City bureaus.

Ideal Candidate Profile:

Is highly organized and excels at coordinating multiple priorities, projects, and deadlines.
Enjoys improving business processes and finding efficient solutions to operational challenges.
Has experience collecting, analyzing, and presenting data to support organizational decision-making.
Communicates clearly and professionally with employees, leadership, and diverse internal stakeholders.
Builds collaborative working relationships across departments and effectively facilitates meetings and projects.
Pays exceptional attention to detail while preparing reports, policies, procedures, and official documentation.
Is comfortable learning and supporting technology systems, databases, and software applications.
Takes initiative, exercises sound judgment, and follows through on commitments with minimal supervision.

Virtual Meet & Greet Opportunity

Meet the hiring manager and the senior recruiter to learn more about this position, how to apply, and what it's like to work with the City of Portland.

August 5, 2026

12:00 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://us06web.zoom.us/j/82100992105

(Note: Al Notetaking apps are not permitted. If you need ADA accommodations, please contact the recruiter below.)

Position Duties

Applicants must meet each of the following qualifications per HRAR 7.01:

Hold regular status in the Coordinator III - CPPW (30003984) classification, and
Passed their probationary period

Hold limited duration status in the Coordinator III - CPPW (30003984) classification

The following are the knowledge, skills and abilities that the bureau has identified as critical, and your resume should include/highlight these areas:

Experience providing administrative, operational, or program coordination support within a complex organization.
Experience coordinating projects, tracking organizational goals, performance measures, or operational metrics using spreadsheets, databases, or other business systems.
Experience developing, organizing, editing, or maintaining policies, procedures, reports, contracts, or other business documentation.
Ability to manage multiple competing priorities, organize complex workloads, and meet established deadlines with a high level of accuracy.
Ability to communicate effectively, build collaborative relationships, and provide excellent customer service to diverse internal stakeholders.
Knowledge of standard office software and business systems, including experience using applications such as Microsoft Outlook, Excel, Word, and other electronic documentation or reporting tools.

Applicants must also possess:

Ability to travel between multiple work sites using city carpool, public transportation, rideshare, or other accessible transportation options

Minimum Qualifications

How to Apply:

Submit your resume and responses to the supplemental questions by the closing date. Note: Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.
(Optional) Submit Veterans’ Preference documents, if applicable.
If this is your first time applying with the City of Portland, or if you haven’t requested veteran preference before (and would like to now), please attach your DD214-Member 4 and/or VA Benefit Letter to your application. Once we verify your eligibility, we’ll record your veteran preference in our system, so it automatically applies to your future applications.
Click here for application tips for resume, supplemental question response and/or cover letter.

What to Expect:

Application Review - Week of August 10, 2026: We'll verify your eligibility for lateral transfer in accordance with HRAR 7.01.
Notice/Feedback - Week of August 17, 2026: You will receive an email when the review is complete. Candidates who meet the eligibility for Lateral Transfer will be placed on the equally ranked lateral transfer eligible list.
Selection Process - Early September: Your lateral transfer application will be referred to the hiring bureau for consideration. There is no guaranteed right to transfer into a vacant position.
Conditional Job Offer: Final candidates may undergo a background or driving record check, depending on the position.

Other Qualifications

Learn More About:

How to Apply Videos and Workshops
City of Portland Core Values
HRAR-3.01 - Recruitment Processes
Veteran Preference Information
Total Compensation and Benefits
Language Pay Differential Eligibility

We’re committed to providing a fair, inclusive, and accessible hiring process. If you need assistance with your application or would like to request a reasonable accommodation due to a disability, pregnancy, or religious belief, please contact the recruiter listed below.

Questions? We're here to help!
If you have questions about this recruitment or need assistance, contact:

TroyLynn Craft, Senior Recruiter
[email protected]
Bureau of Human Resources

Benefits

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

Health Care (Medical, Vision and Dental)
Carrot Fertility
Wellness Benefits
Life Insurance
Long-term disability
Employee Assistance Plan
Flexible Spending Accounts
Retirement
Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
Family Medical Leave
City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers.

Supplemental Questions

Thank you for your interest in transferring to another opportunity within your classification. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step in validating if you meet the eligibility for transferring.

Answering "No", will result in elimination from further consideration.

If you are requesting veteran's preference, please be sure to not only select that you are a veteran, but also upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all of the information listed above?

Yes
No - If you have any questions, please contact the recruiter on the announcement

The City of Portland sometimes gets requests for public records. Please choose the response that best fits your preference:
(Your choice will not affect your application process.)

I want my application to stay private. I understand that the City of Portland will keep my information confidential unless required to share it by law.
I allow my application to be shared. I understand that by choosing this option, my information is no longer private.

Are you a current city employee and wish to transfer into another opportunity within your current classification?

Have you passed your probationary period and hold regular status in this classification or are you Limited Duration status?

Select the length of your probationary period

six months
nine months
twelve months
eighteen months
Limited Duration/No Probation

I will Accept Appointments ONLY in:

Any Bureau
Attorney
Office of the Chief Financial Officer
Bureau of Fleet and Facilities
Bureau of Human Resources
Bureau of Technology Services
City Auditor
City Budget Office
City Operations Service Area
Civic Life
Comm #1
Comm #2
Comm #3
Comm #4
Community and Economic Development Service Area
Council Offices
Emergency Communications
Emergency Management
Environmental Services
Equity & Human Rights Office
Fire & Rescue
FPDR
Government Relations
Housing
Independent Police Review
Mayor
Office of the City Administrator
Office of Community-Based Police Accountability
Parks & Recreation
Permitting & Development
Planning & Sustainability
Police
Portland Children's Levy
Public Safety Service Area
Public Works Service Area
Transportation
Water

Please note the following information provided will not be considered during minimum qualification review. The information provided will be utilized during the selection process.

Your resume should include/highlight the knowledge, skills, and abilities that are identified in the "To Qualify" section. You may utilize the text box below to provide any additional information, details, or transferable skills.

Required Question