Responsibilities

•  Respond to emails and calls from employees regarding the building and security and follow up with them once their request has been completed;
• Delegate and assign tasks to members within the Building Operations and Security Department
• Manage equipment on-loan to employees and other companies;
• Coordinate the fire response teams within Matrox;
• Liaison between Matrox and outsourcing companies for evacuation procedures;
• Write business communications on behalf of the department in both English and French;
• Create and update forms and manuals;
• Generate and tabulate spreadsheets;
• Data entry and update databases;
• Coordinate and schedule trainings to maintain specialty certifications such as First Aid and Forklift Certificates;
• Oversee new employee safety procedures for emergency situations;
• Overseeing ergonomics for employees with medical files and update ergonomic registries;
• Maintain vehicle certifications and registrations;
• Carry out general office tasks and administrative tasks related to building maintenance.

Qualifications

•  A DEC, DEP or AEC Diploma in Office Systems Management, Business Management or a related field.
• Excellent organizational and time management skills;
• Excellent interpersonal and customer service skills.
• Ability to work as part of a team and independently;
• Intermediate knowledge of Microsoft Excel and Word;
• Ability to prioritize based on urgency and manage multiple tasks;
• Excellent written and verbal skills in English and French;
• Building operations and maintenance knowledge would be an asset.