Packaging Technical Assistant - Toms Group

Do you thrive on structure, accuracy, and technical documentation? Are you motivated by creating order in complex information and supporting technical specialists with structured data and system administration?

At Toms Group – Denmark’s largest producer of sweets and chocolate – strong processes and reliable documentation are essential to delivering high-quality products.

To support our Packaging Development activities within Group Procurement, we are looking for a structured and detail-oriented colleague who will play a key role in managing packaging documentation, drawings, and system data in the final stages of the development lifecycle.

About the job

As Packaging Technical Assistant, you will support the Packaging Development team by managing technical documentation, drawings, specifications and data.

Your role is to ensure structured, accurate, and efficient administration of packaging-related information. This enables Packaging Developers to focus on design, innovation, and technical development, while you ensure that documentation and data are correctly maintained and aligned across systems.

The role is administrative and technical in nature and does not include regulatory or compliance approval responsibility.

Your responsibilities

You will work closely with Packaging Developers and collaborate with QA, Procurement, and Production to ensure accurate and structured documentation handling.

Your responsibilities will include:

Technical Documentation & Specifications

• Preparing, updating, and maintaining packaging specifications based on input from Packaging Developers
• Supporting the creation and formatting of packing instructions and internal technical documents
• Ensuring documentation is accurate, structured, and stored according to internal standards
• Updating specifications and documentation following approved packaging changes

Drawings & Technical Files

• Preparing technical drawings based on developer input (e.g., layout drawings, specification drawings, packaging overviews)
• Managing and maintaining the packaging drawing archive
• Ensuring correct version control and traceability of technical drawings
• Coordinating drawing updates when packaging modifications are implemented

Systems & Data Management

• Maintaining packaging data in ERP and document management systems
• Performing system data entry and updates related to packaging materials and specifications
• Ensuring consistency between technical documentation, ERP data and internal databases
• Supporting continuous improvement of packaging data management practices

Change Management Support

• Supporting administrative tasks related to packaging change processes
• Ensuring required documentation is updated and correctly archived following approved changes
• Preparing documentation packages for handover to QA and other relevant functions

After your onboarding, you will independently manage documentation, drawing administration and system updates within defined processes and guidelines.

About you

You are structured, detail-oriented, and comfortable working with technical information and drawings. You enjoy creating order and ensuring that documentation is accurate, consistent and well organized.

Your qualifications include:

• Experience from an administrative, technical support, documentation, or coordinator role
• Experience working with document management systems, ERP systems, or technical databases
• Strong organizational skills and ability to manage multiple tasks simultaneously
• A structured and detail-oriented approach to documentation and data accuracy
• Proficiency in Microsoft Office, particularly Excel
• Experience from packaging, manufacturing, or technical environments is an advantage but not required
• Professional proficiency in Danish and English, both written and spoken

Travel activity is limited (0–2 days per year).

About us

At Toms Group, we focus on more than just growth – we care about the development and well-being of our employees to create a workplace filled with personal ownership, cooperation and opportunities for professional growth.

Our values – Courage, Creativity, Collaboration, and Commitment – define who we are and guide us in achieving our ambitious goals. We encourage our employees to challenge the status quo and take initiative, as we believe this is key to ongoing development and success.

You will become part of a professional and collaborative Procurement team supporting our Packaging Development activities.

Interested? Apply today

We invite candidates for interviews on an ongoing basis. If this sounds like an exciting opportunity, please apply as soon as possible via the link below.

If you have any questions about the position, you are welcome to contact Jimmie Petersen, Head of Global Procurement, Sourcing & Technical Packaging at [email protected]

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Since 1924, Toms has been driven by a desire to bring smiles to people all over the world. Toms builds on a heritage of generations of proud and visionary craftsmen, whose passion continues to inspire us. At Toms, we smile when we make a difference at work, and when we build an environment where we grow and thrive. We smile because we embrace our differences and because we live our passions. We smile when we create something truly special. We smile when we make the right decisions and take responsibility: For the people around us, but also for those we may never meet. By sourcing our chocolate with care and supporting local farmers, we will continue to bring smiles to life for generations to come. At Toms, we bring smiles to life – for everyone. 

Toms wants to promote equality and therefore encourages all qualified persons to apply regardless of age, gender, sexuality, religion, ethnic origin or disability.