Program Coordinator I (Data & Analytics Program Support) / 60015140 at State of South Carolina

About the Department

The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians.

This is position is located in the Office of Data & Analytics, Richland County.
This is an in-office role and not a telecommute or remote position.

Are you the One? We are looking for a Program Coordinator I (Data & Analytics Program Support) in The Office of Data & Analytics which is leading the development and implementation of the agency’s data and analytics strategy by advancing accessible and responsible data use, improving data quality, and strengthening data governance practices across SCDHHS. Under general supervision from the Chief Data & Analytics Officer (CDAO), this position provides essential day to day administrative and project support to the office, enabling the team to succeed in its mission, goals, and objectives. Position serves as the office manager by maintaining supplies, preparing tickets/documentation for onboarding/off boarding and hiring, completing travel arrangements and reimbursement requests, and facilitating required procurement and shopping carts. Position coordinates meetings and prepares agendas as well as compiles agenda items, distributes meeting materials and documents minutes for assigned meetings. Position assists the CDAO in developing and maintaining documentation around team Key Performance Indicators (KPIs) and progress reporting for leadership.

Serve as office manager for the Office of Data & Analytics. Maintain supplies, coordinate facility needs/activities, and manage administrative logistics including hiring, onboarding/offboarding, travel arrangements/requests, vendor visits, invoicing, and documentation. Serves as the point of contact for visitors, coordinates required parking, security and IT needs. Completes all required onboarding and termination IT tickets. Collect and verify purchase requests for the Office of Data & Analytics including software, services, facilities and supplies with finance and procurement. Prepares purchase requisitions and/or shopping carts and travel expenses as needed.
Coordinate and support meetings for the Office of Data & Analytics, including scheduling, agenda preparation, material distribution, and minute-taking. Maintains calendar for Chief Data & Analytics Officer. Responds in a timely manner to meeting requests. Assists with facilitating meetings and organizing meeting logistics for Office of Data & Analytics: scheduling meetings, reserving meeting rooms, parking and other resources, informing security, preparing meeting agendas, and documenting assigned meetings.
Coordinate hiring, onboarding, and offboarding processes for Office of Data & Analytics staff, including contractors and state employees.
Completes calendar management, communication, meeting coordination, travel documents, and facilities or IT requests as assigned. Maintain positive relationships with internal and external stakeholders. Complete administrative tasks such as ordering supplies, managing office equipment, and coordinating with other departments.
Support the CDAO in developing and maintaining documentation related to team Key Performance Indicators (KPIs), progress tracking, and reporting.
Maintains the telecommuting policy for the Office of Data & Analytics. Ensures proper documentation is completed, submissions of telecommuting activities are completed timely. Alerts managers/supervisors when issues arise. Maintains calendar of telecommuting and required in office meetings.
Attends and participates in conferences, webinars/online training and courses that build skills related to job functions.
Performs other duties as assigned adhering to all programs, agency, State and other related policies, procedures, privacy and timeliness standards.

The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:

Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
15 days annual (vacation) leave per year.
15 days sick leave per year.
13 paid holidays.
State Retirement Plan and Deferred Compensation Programs.

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Position Duties

A bachelor's degree and one (1) year of relevant program experience.

An equivalent combination of education and experience may be considered with prior Human Resources approval.

Additional Requirements:

Overtime and/or weekend work with Deputy approval.
Sitting or standing for long periods of time.
Lifting requirement: 20 lbs.
In-office role.

Minimum Qualifications

Knowledge of the Medicaid agency’s mission.
General knowledge of project management/coordination principles and methodologies.
Ability to effectively plan and organize work activities and prioritize task completion to meet schedules and deadlines. Must be able to move efficiently between multiple tasks with a high degree of accuracy.
Ability to communicate effectively, both verbally and in writing.
Ability to establish and maintain effective working relationships.
Ability to exercise judgment and discretion.
Proficiency using Microsoft Suite, including Outlook, SharePoint, Teams and meeting scheduling best practices. Proficiency in using different tools to scribe and document meetings and team discussions.
This position supports BIS/EIS APD.

Other Qualifications

Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail.

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Benefits

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Supplemental Questions

The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the minimum qualification requirements. Please, thoroughly complete the Education and Work Experience sections of your application and the Supplemental Questions. Failure to provide detailed and complete information will result in your application being rejected. Any misrepresentation or omissions will result in your disqualification from employment and/or termination. You may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. I acknowledge that I have read, understand, and agree with the above.

The established hiring range for this position is $45,300 to $66,400. Do you accept this range?

Do you have a bachelor's degree?

Do you have one (1) year of relevant program experience?

Do you wish to claim Veteran Preference? If yes, you must submit a copy of your DD214 Form with your job application in order to qualify and claim this preference.

How did you hear about this career opportunity?

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