Program Coordinator of ELP (Experiential Learning Program)

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Solely responsible for providing administrative and clerical support to the associated faculty/administration of the FIU Law Experiential Learning Program and to the following areas of the law school: Clinical, Pro Bono, Trial Advocacy and Externship Programs.

• Supports the operations of the office and provides support for several clinical faculty members and adjunct faculty members, the Trial Advocacy Program Director and Associate Director.
• Receives, sorts, and distributes incoming mail.
• Manages the legal clinic's referral system; daily local community members request legal services. Ensures that the community is referred to the appropriate legal services agency, during those instances that the legal clinic cannot provide the services.
• Provides logistical and clerical support and assists with implementation of Experiential Learning curriculum, programming, and events. Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures.
• Maintains files, databases, and records for the Experiential Learning Program. Assists with the maintenance of the Experiential Learning Program web site by adding and editing material as needed.
• Maintains equipment inventories, checks out and monitors equipment use, and orders replacement equipment, as necessary.
• Serves as translator during client meetings.
• Drafts and translates legal correspondence from English to Spanish
• Responsible for ordering textbooks and other programmatic material, as needed.
• Responds to student inquiries, including enrollment, registration, etc., as needed.
• Provides administrative support and manages the Pro Bono Program.
• Provides administrative support when there are additional projects such as FIU Law Path events; the FIU Honors College Undergraduate Volunteer Program, Green Family Foundation Neighborhood HELP Project.
• Provides administrative support to the Guardianship project with regards to preparation of annual reporting to the courts, review of case files; following up and preparing clients, and supporting the lawyers who will lead this effort.
• As needed, responsible for the preparation of travel authorizations, expense reports, requisitions, and procurement card transactions and reconciliations for the experiential learning program (Externships/Clinics/Pro Bono/Trial Advocacy) in PantherSoft. Acts as a University card user for departmental transactions while ensuring compliance with University credit card policies and procedures.

Bachelor's degree and two (2) years of office or related experience.

• Ability to work flexible hours as needed (including some evenings).

Administrative

Begin time: 9:00 AM

End time: 5:30 PM

• Fingerprinting Check
• Research Expanded Background Check

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [email protected].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [email protected].  All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.