Department: Project Management
Location: Downers Grove, IL
Sevan Multi-Site Solutions is a veteran-owned business that provides construction, program management, real estate & site development, and architecture & engineering services for restaurant, grocery, fuel and convenience store, retail, and government sectors nationwide. We work with leading brands like McDonalds, Starbucks, Sprouts, and BP, to name a few. At Sevan, we provide the talent, technology, and trusted expertise needed to consistently deliver excellence in multi-site construction.
Sevan is nationally recognized for workplace culture, industry leadership, and safety. Recent honors include 12 consecutive years as a Great Place to Work®, placement on ENR's national Program and Construction Management rankings, recognition as one of America's Safest Companies for 2025, and the 2025 Platinum HIRE Vets Medallion Award.
The Project Coordinator is part of a program management team, managing programs consisting of multiple projects for our multi-site clients. This role assists the Project Team with the documentation, administration and for overseeing the liquidation and signage vendors who facilitate the decommissioning of our clients retail locations. The Project Coordinator (PC) will be responsible for reviewing reports and coordinating between vendors and stakeholders for all aspects of work within the assigned portfolio. The ideal candidate should be capable of monitoring project progress, assisting with compliance of project standards, and facilitating communication between the project team and stakeholders. This is a remote based role. Travel required (0-15%) on an as needed basis.
Essential Duties and Responsibilities:
- Sets up projects in Client and/or Company project management systems, including all required project documentation.
- Updates status of projects and key milestone dates in Client and/or Company project management systems.
- Leads or assists in drafting, distributing, and tracking of Contracts, Purchase Orders, and Change Orders to subcontractors/suppliers.
- Maintains project documentation throughout duration of project.
- Verifies and manages payment to contractors and vendors during construction.
- Responsible for acquiring, coordinating, and submitting owner required close-out documents for project closeout and final contractor/supplier payments.
- Assembles and distributes reports for internal and external customers.
- Maintains confidentiality with sensitive or proprietary information on behalf of project team.
Qualifications:
- Minimum high school diploma or equivalent
- 2-4 years related professional work experience and/or training; or equivalent combination of education and experience.
- Experience in retail, restaurant, or multi-site construction projects preferred.
- Read, analyze, and interpret complex documents.
- Excellent interpersonal skills.
- Working knowledge of data analysis within Microsoft Excel and email management tools within Microsoft Outlook.
- Experience with Smartsheets highly preferred.
Skills & Abilities:
- Responds effectively to sensitive inquiries.
- Ability to communicate well, both verbally and in writing, with all levels of the project team including management, project management, clients, clients organization, contractors, and vendors.
- Demonstrates ability and willingness to face challenges, solve problems, and motivate others, while maintaining effective relationships with customers by meeting or exceeding their requirements and expectations.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization may exist. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
- Ability to adapt and learn new techniques and processes under constantly changing competitive marketing demands and project deadlines.
Why Join Sevan?
At Sevan, we believe in creating a supportive and dynamic environment where your contributions truly matter. Heres what you can expect as part of our team:
- Live Our Values: Join a company that values integrity, respect, teamwork, excellence, and charity. These principles are at the heart of everything we do.
- Champion Key Initiatives: Play a vital role in driving Sevan-wide initiatives like Safety and Sustainability, ensuring positive impacts for our people and the planet.
- Inspire and Lead: Help us bring our vision to life by embracing our commitment to Service, Talent, and Choicesyoull have a voice in shaping the future.
- Set the Standard: Be a role model for professional behavior, fostering a workplace culture that motivates and inspires others.
- Grow With Us: Take charge of your personal and professional growth through hands-on experience, engaging training programs, and opportunities to mentor interns and co-ops.
- Support Development of Top Brands: Opportunity to work behind the scenes supporting efforts for industry leaders like McDonalds, Starbucks, and 7-Eleven.
Pay & Benefits:
The anticipated compensation range for the position is $58,000 - $70,000, is based on a full-time schedule, market and business conditions, and is commensurate on individual education, qualifications, and experience. Benefits include medical, dental, vision, life, and disability insurances, flexible paid time off, paid holidays, sick time, and a matching 401K plan.
Work Conditions & Travel:
This is a 100% remote based role, with little to no travel. A highly collaborative environment that flourishes when individual and team contributions combine to achieve target goals and objectives. Able to work remotely in a home office setting and manage time effectively with multiple projects and deadlines.
Sevan Multi-Site Solutions, Inc. is proud to be an equal opportunity employer committed to a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, genetics, disability, pregnancy, veteran status or any other basis protected by law.
