Project Coordinator
Location: Newark, DE (Hybrid)
Duration: 12+ Months
Job Description
We are looking for a Project Coordinator for a long-term opportunity that is hybrid in Newark, DE. The Project Coordinator will provide essential administrative and operational support to project teams and the Project Management Office (PMO). This role is responsible for coordinating project activities, maintaining documentation, tracking progress, and ensuring effective communication among stakeholders. The Project Coordinator plays a critical role in keeping projects organized, on schedule, and within scope by managing logistics and supporting project managers throughout the project lifecycle.
What You’ll Do
Project Coordination & Support
- Assist project managers in planning, scheduling, and coordinating project activities across multiple workstreams
- Maintain comprehensive project documentation, including project plans, status reports, meeting minutes, and action logs.
- Track project milestones, deliverables, and deadlines; proactively flag risks or delays to the project manager
- Organize and facilitate project meetings, prepare agendas, and distribute meeting notes and follow-up items
Documentation & Reporting
- Develop and maintain project files, databases, and tracking systems in accordance with organizational standards
- Prepare regular status reports, dashboards, and executive summaries for internal and external stakeholders
- Ensure version control and proper archiving of all project-related documents
- Support the creation and maintenance of project charters, statements of work, and change requests
Communication & Stakeholder Coordination
- Serve as a liaison between project teams, clients, vendors, and leadership to ensure alignment and timely information flow
- Manage project communication channels, including email distribution lists, shared drives, and collaboration platforms
- Coordinate with cross-functional teams to gather updates and resolve scheduling conflicts
Budget & Resource Tracking
- Monitor project budgets and expenditures; flag variances and assist with cost reporting
- Coordinate procurement activities, including vendor onboarding, purchase orders, and invoice tracking
- Assist with resource allocation tracking and capacity planning support
Administrative Support
- Manage calendars, travel arrangements, and logistics for project team members and stakeholders
- Maintain project management tools and systems (e.g., MS Project, Asana, Jira, SharePoint)
- Support onboarding of new project team members and ensure access to necessary tools and resources
What You’ll Need
Required
Required
- Bachelor’s degree in Business Administration, Project Management, Communications, or a related field (or equivalent experience)
- 2+ years of experience in a project coordination, administrative, or operations support role
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams or SharePoint
- Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
- Excellent written and verbal communication skills
- Attention to detail and a commitment to accuracy in documentation and reporting
Preferred
- Experience with project management tools such as MS Project, Jira, Asana, Smartsheet, or Monday.com
- Familiarity with project management methodologies (Agile, Waterfall, PMP, CAPM)
- Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification, or willingness to obtain
- Experience working in a PMO environment or within a matrixed organization.
Physical Demands
- Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards
- Sedentary work involving sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
- Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor
DEW Softech, Inc is a Global IT consulting firm specializing in staff augmentation/staff selection, solution development, solution outsourcing, and software development. Dew Softech, Inc assists our clients in defining, evaluating, selecting, and implementing solutions that advance the goal and objectives of their company, creating a competitive advantage. Dew Softech, Inc also specializes in ERP Consulting.
Our Mission
To provide business, IT consulting and other software services with inbuilt and fresh ideas that help organizations serve their customers better through smarter use of Information Technology.
Our success is dependent upon the results that we deliver. As a matter of policy our mission is to consistently exceed client expectations, not just meet them.
Our success is dependent upon the results that we deliver. As a matter of policy our mission is to consistently exceed client expectations, not just meet them.
Our Ethics
We are proud to proclaim that Biblical principles are our guiding force for our ethical values and we do our best for the tasks we undertake as a Global IT Solutions provider.
Our vocation is to help the proclamation of Good News, Feed the Hungry, Help the Widows and Orphans to the best of our ability as mandated by GOD.
Our vocation is to help the proclamation of Good News, Feed the Hungry, Help the Widows and Orphans to the best of our ability as mandated by GOD.
Careers
We offer excellent salaries/hourly rate, paid vacation and other benefits. We regard people as the most valuable asset. Therefore our firm's policies are designed to attract the most qualified professionals in the IT industry. If you enjoy challenges, expect to be accountable for results, and find visibility appealing, then you'll have an outstanding career at Dew Softech.
Flexible work from home options available.
