Project Coordinator, Training Programs

For more than 75 years, Toronto Metropolitan University (formerly known as Ryerson University) has been shaping the next generation of leaders through its uniquely innovative, entrepreneurial and career-focused approach to higher education. Driven by bold leadership, cutting-edge research and a deep commitment to academic excellence, TMU collaborates with students, faculties, staff and partners to push boundaries, reimagine solutions and create meaningful change in an increasingly interconnected world.

For a more in-depth understanding of our vision, core values and ongoing work, please see our academic plan 

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and  2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

The team 

Rogers Cybersecure Catalyst (Catalyst) empowers individuals and organizations to seize the opportunities and tackle the challenges of cybersecurity. Together with our partners and collaborators, we work to realize a vision of healthy democracies and thriving societies, powered by safe and secure digital technologies.

Through our groundbreaking training and certification programs; unique commercial acceleration programs for cybersecurity start-ups and scale-ups; first-of-its-kind cyber range; wide-ranging public education programs; and influential policy interventions, the Catalyst helps drive Canada’s global competitiveness in cybersecurity.

The Catalyst is a not-for-profit corporation owned and operated by Toronto Metropolitan University and based in Brampton, ON. Hybrid work schedule with expectations of weekly days in the Brampton offices.

The Project Coordinator, Training Programs provides program coordination and administrative support for the delivery and operations of training programs at the Rogers Cybersecure Catalyst.

This role coordinates project activities, communications, data tracking, scheduling, and program administration to support the effective and seamless delivery of training initiatives. The Project Coordinator works collaboratively with internal and external stakeholders, maintains accurate program information and records, and supports the successful execution of program-related activities and projects.

Key responsibilities:

• Develops project plans for internal and external stakeholders based on required program objectives, outlining tasks, activities, deliverables, timelines and project milestones, in consultation with the Manager.
• Monitors progress, identifies challenges, potential setbacks and updates key stakeholders on deliverables following established milestones and resource allocations.
• Coordinates and facilitates internal and external team meetings including booking rooms, performing venue set up, taking meeting minutes, preparing stakeholder correspondence/communications, including reports and dashboards, and preparing meeting agendas. 
• Acts as the point of contact and addresses external inquiries from stakeholders including concerns and/or requests regarding meetings.
• Coordinates and facilitates all aspects of program events including virtual and in-person courses and workshops from inception, planning, logistics and execution This includes securing logistics, setting up virtual events, booking rooms, performing venue set-ups, preparing materials, and disseminating invitations, in accordance with required arrangements and health and safety guidelines. Collects and disseminates program materials and resources to participants.
• Administers a variety of online programs including project management software, dashboards, CRMs, and  participant management databases.

Qualifications
To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:

• Completion of a post-secondary degree in Project Management, Business Management, or a related field.
• A minimum of three (3) years of experience coordinating projects, including tracking, analyzing, collating, and reporting on data.
• Demonstrated ability to coordinate projects effectively, with strong organizational and time-management skills.
• Experience working with project management software and database systems, including Customer Relationship Management (CRM) systems.
• Excellent oral and written communication skills, including project reporting and documentation.
• Strong presentation and event-management skills.
• Strong interpersonal, relationship-building, and customer service skills.
• Demonstrated ability to work collaboratively with internal and external stakeholders.
• Ability to work effectively in a fast-paced environment, manage multiple priorities and deadlines, and adapt to changing requirements.
• Strong problem-solving, critical-thinking, and analytical skills.
• Proficiency with common software applications, including Microsoft Office and Google Workspace.
• Equivalent experience or a combination of equivalent experience and education may be accepted in place of education.

• Equivalent experience or a combination of equivalent experience and education may be accepted in place of education.
• As part of the selection process, candidates may be required to complete an occupational assessment. 
• Applications will only be accepted online through Toronto Metropolitan University's career site. 
• We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential.