Project Coordinator - Utility Engineering Compliance-Utility Systems Dept.- City Employees Only at City of Port St. Lucie

POSITION SUMMARY

The City of Port St. Lucie is an equal opportunity employer.

This position requires the applicant to successfully pass a drug screening.

This internal posting is open to all employees in the Bargaining Unit ONLY. If you are not a current City employee or not in a Bargaining Unit, please apply under the external public job posting by clicking HERE .

In accordance with the Personnel Rules and Regulations, "Probationary employees shall not be permitted to apply for open positions until having satisfactorily completed their probationary period. The City Manager has the right to waive the provisions of this paragraph." If you are a current City employee, on probation and would like to seek pre-approval to apply for an open, internal job posting from the City Manager, please complete and email the request form and submit to Human Resources prior to the closing date of the posting at [email protected]. Failure to seek pre-approval will result in rejection of the application. Click HERE for the Probationary Employee Request to Apply for Open Internal Position Form.

Provides varied, complex, responsible technical and professional support for utility operations and utility executive management. Responsibilities require the frequent use of tact, creativity, discretion, initiative, and independent judgment requiring advanced knowledge of the policies and procedures of the organization. Coordinates compiling, maintaining, and verifying. Facilitates the development of public trust and confidence in the City and its Utility.

This position is considered an "Essential Position" for the purpose of Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.

ESSENTIAL DUTIES

The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Keeps the mission, vision and values of the City of Port St. Lucie and its Utility at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintaining high levels of work and productivity by generating innovative solutions to work situations.
Ensures that utility system construction standards and specifications are in compliance with local, state, and federal regulations.
Monitors utility programs/activities for compliance with local, state, and federal regulations.
Coordinates with Utility Engineering staff to facilitate completion of compliance activities.
Updates department standards and specifications annually for both Commercial and Capital projects.
Assists with the development and updates of Standard Operating Procedures for various duties/functions within the Utility Engineering Division.
Creates and updates PDF forms including Procedures and Policies for Construction, Locates, Administrative work, and Design, etc.
Assists with the development of division masterplans, procedures, and other technical documents/reports.
Revises and updates the Qualified Products List.
Creates PowerPoint presentations, Excel spreadsheets and graphs.
Researches, develops, and implements virtual office, virtual meetings, and virtual inspections procedures. Keeps up with cutting edge office and field technology.
Serves as a resource for all staff relative to policies, procedures, and standards.
Provides recommendations and potential solutions for day-to-day issues/concerns.
Sets up and maintains specialized office files, both electronic and paper. Makes copies and files letters, reports, and related technical information in the prescribed manner, electronically and physically. Retrieves data for reports and assembles information for others’ use.
Composes and types a variety of electronic and paper documents including correspondence, reports, forms, exhibits, maps, technical specifications, minutes of meetings, financial statements, memoranda, lists, checklists, schedules, manuals, booklets and other written materials or documentation utilizing Microsoft Office and PDF creation/editing software.
Performs research and retrieval of records. Conducts statistical comparisons of information. Required to frequently use critical observation and problem-solving skills. Assists in the preparation and maintenance of department records.
Collaborates with other internal areas including Public Works, Planning & Zoning, and Building Department.
Transcribes notes and minutes for conferences, meetings, functions, etc. as required.
Communicate and participate in regularly scheduled meetings.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Graduation from an accredited high school or possession of an acceptable equivalency diploma. Graduation from an accredited college or university with an associate degree in office management, business administration, or a related field preferred. A minimum of five (5) years of progressively responsible work experience involving staff assistance and advanced clerical support work required.

CERTIFICATES, LICENSES, REGISTRATIONS

Possession of valid driver’s license and maintenance of clean driving record required with the ability to obtain a valid Florida driver’s license within 30 days from date of hire.

KNOWLEDGE, SKILLS & ABILITIES

Advanced knowledge of business English, spelling, and punctuation in order to prepare documents, compose letters, etc.
Advanced knowledge of office practices and procedures.
Extensive knowledge of the Microsoft Office Suite, including advanced proficiency in Microsoft Word, Excel, and PowerPoint, as well as PDF creation and editing software.
Advanced skills to research state and municipal regulations regarding water, wastewater, and reuse.
Knowledge of water and sewer line construction methods, governmental laws and policies pertaining thereto.
Advanced knowledge of cloud storage and “paperless” office practices are required.
Knowledge of the Department and City's policies, procedures, and practices.
Skill in the use of taking dictation or of transcription of meeting notes and the composition of meeting minutes.
Ability to analyze a variety of administrative problems and to make sound recommendations.
Required to frequently use effective written and oral communication skills.
Ability to complete assignments within time commitment constraints.
Adapt an attitude of teamwork, collaboration, and adaptability.
Ability to focus on the positive in every situation.
Ability to stay centered when challenged.
Ability to model respect for individuals, teams, and the organization.
Ability to establish and maintain the trust and confidence of the department and public.
Ability to establish and maintain effective working relationships with employees and the public.
Ability to communicate effectively in writing and orally.
Ability to work under pressure and meet deadlines.
Ability to follow through with assigned tasks.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. The office environment is fast paced.

Documentation Requirements

Please Read Carefully

Applicants, including City of Port St Lucie employees, must upload and submit attached copies of their education credentials with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile, but they will not attach automatically, and you will be deemed ineligible without the proper documentation.

ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT.

THE FOLLOWING DOCUMENT(S) ARE REQUIRED AT THE TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:

Proof of education in the form of a diploma, degree, or transcripts. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diplomas/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts.
Driver's License: A Valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver's License (Class E or higher) must be presented.

*Approved Credential Evaluation Agencies:

Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:

An accredited four-year college or university in the United States, OR
A current member of the National Association of Credential Evaluation Services (NACES), OR
A current member of the Association of International Credential Evaluators (AICE), OR
A recognized Professional Organization

For an additional list of approved credential evaluation agencies, visit the Florida Department of Education

It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear, and legible for eligibility determination or risk being disqualified.

Applicants, including City of Port St Lucie employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes will not be reviewed in place of the employment application.

It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications when submitting application(s); failure to do so may result in disqualification.

Benefits

12 paid holidays per year

Vacation Leave:
1-3 years- 10 days
4-9 years- 15 days
10-19 years- 20 days
20+ years- 25 days
PT employees accrue depending on hours worked
Personal Days:
2 days for non-exempt employees per year
3 days for exempt employees per year

Sick Time:
FT employees accrue 8 hours per month
PT employees accrue 4 hours per month

Retirement Plan:
The City contributes an amount equal to 11.4% of an eligible employee's biweekly earnings into a 401(a) Defined Contribution Plan. Employee contributes 1%.
457 Deferred Compensation Plan and Roth IRA
$50,000 Basic Term Life Insurance
$50,000 Accidental Death & Dismemberment Insurance
Short-Term and Long-Term Disability
Health, Vision and Dental Insurance

Optional Benefits:
Tuition Reimbursement
Flexible Spending Account
Wellness Program
Health Reimbursement Account
Employee Assistance Plan
Supplemental Life
Legal insurance

The of City Port St. Lucie provides a wide array of benefits to meet the diverse needs of our employees. For additional details on benefits offer by the City of Port St. Lucie, see the link below.

Click Here to View Benefit Highlight Booklet

Supplemental Questions

Are you a City of Port St. Lucie employee? Please note that if you are not a current city employee and apply for this position, your application will be rejected. Please apply to the external posting at https://www.governmentjobs.com/careers/cityofpsl

Are you currently on an initial 270-day (9 month) probationary period with the City?

If you answer "yes" to this question, In accordance with the Personnel Rules and Regulations, "Probationary employees shall not be permitted to apply for open positions until having satisfactorily completed their probationary period. The City Manager has the right to waive the provisions of this paragraph." If you are a current City employee, on probation and would like to seek pre-approval from the City Manager, please complete and email the request form and submit to Human Resources prior to the closing date of the posting at [email protected]. Failure to seek pre-approval will result in rejection of the application. In the interim please submit the application while waiting on approval.

Request to Apply for Open Internal Position Form can be found on the Water Cooler at the link listed in the summary of the job posting.

Do you have a high school diploma or equivalent GED? A high school diploma or GED must be presented at time of employment.

Describe your highest level of education and type of degree.

Do you have a valid driver's license? Please note: If you have an out-of-state driver's license, you will be required to obtain a valid Florida driver’s license within 30 days from the date of hire

Do you have a minimum of five (5) years of progressively responsible work experience involving staff assistance and advanced clerical support work?

Required Question