Administrative Coordinator
Requisition IDreq36957Working TitleController Administration: Administrative CoordinatorPosition Grade10Position SummaryThe For Best Consideration Date has been extended to June 26, 2026.
The University of New Mexico, Office of the University Controller, also known as Financial Services, located on Main Campus is responsible for all central accounting functions for the University.
It is the responsibility of the Controller's Office aka Financial Services to ensure compliance with all financial policies, rules, and regulations adopted by the University or imposed by external agencies, including state and federal audit requirements, following generally accepted accounting practices. Additionally, the Controller's Office oversees the maintenance of the official financial records of the University.
What We're Seeking!
Controller Administration is currently on the lookout for an enthusiastic individual eager to dive into the exciting world of supporting UNM’s Financial Services. We are looking for an Administrative Coordinator to serve as the Director of First Impressions in being the individual who initially interacts with all internal and external clientele while providing administrative support for the Controller, Deputy Controller, Strategic Project Director, and Unit Administrator 2. This involves managing calendars for these positions daily, making travel arrangements, answering the main phone line, organizational wide communications providing organizational updates as necessary, greeting internal and external visitors as appropriate while providing access to visitors/guests when entering and/or parking at the business center. Assisting with Controller Administration administrative inquiries and trouble shooting. Responsible for reserving and tracking activities in the Business Center conference room, taking building related calls and communicating building needs as the primary Building Coordinator. Assist with coordination of annual fire drills and other duties as assigned.
This individual will assist Financial Services both internal and external with meetings, seminars/workshops and a variety of events that come about and/or are scheduled by the organization. This position will also serve as the primary contact with regards to the LoboTime Time Keeping System.
This individual will oversee and maintain files and various documents for the Controller's Office such as building floor plans, Budget Leadership Team meeting minutes/notes, interview notes/responses as needed. HR related duties and responsibilities - serve as notetaker as needed for interview committees, recruitment efforts, hiring requisitions, and gather documents for Financial Services new hires. HR processes to include ePAF's, labor redistributions, plan and attendance of recruitment fairs initiated by the Controller's Office. Scheduling interviews in person and via video for Financial Services hiring managers/search committees.
If you thrive in a team environment, love learning new skills, and are ready to contribute to the meaningful initiatives UNM has to offer, we invite you to apply.
UNM is one of the top employers in New Mexico and offers great benefits including medical, dental, and vision insurance, flexible spending accounts, discounts for sporting and other events, retirement plans, as well as generous leave allowances including paid parental leave.
The expectation will be in office and on-site Monday – Friday, 8am – 5pm.
Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications
See the Position Description for additional information.
Conditions of Employment- Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred QualificationsPreferences should be supported in the resume and communicated in the cover letter.
- Experience working in an executive level front office
- Experience supporting executive personnel to include scheduling, answering phones (airphone included), greeting clients both internal and external
- Experience providing excellent customer service
- Experience attending meetings and taking minutes at high level executive meetings
- Experience being flexible and adaptable to sudden change
- Experience with UNM systems
- Experience applying university fiscal and HR guidelines, policies and procedures
- Experience processing purchasing and procurement transactions (PCard holder)
- Proficiency with Microsoft Word, Outlook, PowerPoint, and MS Teams
- Experience managing multiple deadlines simultaneously
- Demonstrated attention to detail and accuracy
- Experience maintaining confidential and sensitive information
- Strong written and verbal communication skills
- Demonstrated problem-solving and decision-making abilities
- Experience with UNM fiscal, purchasing, travel, and reimbursement processes and policies
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
Applicants must provide a cover letter communicating their interest in the position and how the preferred qualifications are met, provide names, and contact information for at least 3 supervisory references, on the application form, indicate whether it is okay to contact current and prior supervisors. The resume should include a complete work history, replete with beginning and ending dates of employment (Month and Year) including hours worked each week.Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
