Executive Assistant to the CEO
Description
At Flooret, we believe exceptional companies are built by exceptional people. We're looking for an Executive Assistant who thrives in fast-paced environments and takes pride in creating order from complexity. This isn't a traditional administrative role—it's an opportunity to become a trusted partner to our CEO and play a meaningful role in helping the company operate at its highest level.
You'll be responsible for ensuring the CEO's time is spent on the highest-value priorities by anticipating needs, removing obstacles, managing countless moving pieces, and keeping both business and personal commitments running seamlessly. Success in this role requires exceptional judgment, relentless organization, outstanding attention to detail, and a natural instinct to stay several steps ahead.
If you're someone who loves solving problems, building efficient systems, and making things happen without being asked twice, we'd love to meet you.
What You'll Do
- Own and optimize the CEO's calendar, ensuring time is allocated to the highest-impact priorities while proactively managing competing demands and last-minute changes.
- Act as the primary gatekeeper for the CEO's time, making thoughtful decisions about scheduling and priorities with minimal direction.
- Coordinate domestic and international travel, including detailed itineraries, logistics, accommodations, transportation, and expense reporting.
- Plan and execute logistics for executive meetings, offsites, and company events, ensuring every detail is accurate, confirmed, and flawlessly executed.
- Prepare meeting briefs, agendas, and supporting materials so the CEO arrives informed, prepared, and focused.
- Anticipate business and personal needs before they arise, reducing friction and helping the CEO stay focused on strategic priorities.
- Handle select personal responsibilities with exceptional discretion and confidentiality.
- Independently research issues, gather information, solve operational challenges, and present well-reasoned recommendations when executive input is needed.
- Communicate professionally with executives, board members, customers, vendors, and external partners while representing the CEO and Flooret with polish and professionalism.
- Drive follow-through by ensuring decisions are documented, owners are identified, and nothing falls through the cracks.
- Serve as the first point of contact for many executive communications, ensuring timely, thoughtful, and polished responses.
What We're Looking For
- 3–5 years of experience supporting a CEO or other senior executive in a high-growth, fast-paced environment.
- Proven ability to work independently, exercise sound judgment, and solve problems without constant oversight.
- Strong decision-making skills with excellent instincts for when to act independently and when to escalate.
- Experience using modern technology, productivity tools, and AI to improve workflows, automate repetitive tasks, and increase efficiency.
- Exceptional organizational skills with the ability to juggle multiple competing priorities while maintaining accuracy and attention to detail.
- Strong written and verbal communication skills with a polished, professional presence.
- Outstanding discretion and integrity when handling confidential business and personal information.
- A proactive mindset with a genuine desire to make the lives of others easier.
- Comfortable operating in an environment where priorities shift quickly and no two days look the same.
You'll Be Successful If You...
- Naturally think several steps ahead.
- Love creating structure and systems that make work more efficient.
- Take ownership instead of waiting for direction.
- Enjoy solving problems and finding better ways to get things done.
- Sweat the details because you know small things have big consequences.
- Stay calm under pressure and adapt quickly when plans change.
- Build trust easily and communicate confidently with people at every level of an organization.
Why Flooret?
Flooret is redefining the flooring industry by combining exceptional products with an uncompromising customer experience. We're a fast-growing, entrepreneurial company where talented people have the opportunity to make a meaningful impact, move quickly, and help shape the future of the business.
If you're looking for a role where you'll be trusted with significant responsibility, empowered to solve meaningful problems, and work directly alongside executive leadership, we'd love to hear from you.
