About the company
A well-established, family-owned bakery and café specializing in authentic New York-style bagels and freshly prepared breakfast and lunch offerings. The company has built a strong reputation for high-quality food, exceptional customer service, and a welcoming neighborhood atmosphere. With multiple locations and a loyal customer base, it emphasizes freshness, consistency, teamwork, and operational excellence while fostering a collaborative and fast-paced work environment.
Position Summary
The Executive Assistant provides high-level administrative and operational support to senior leadership by managing schedules, coordinating communications, organizing meetings, preparing reports, and handling confidential information with professionalism and discretion.
Executive Support
- Manage executive calendars, appointments, and scheduling.
- Coordinate meetings, travel, itineraries, and conferences.
- Prepare agendas, reports, presentations, and correspondence.
- Screen calls, emails, and communications.
- Record meeting minutes and track action items.
Administrative Support
- Maintain confidential files and records.
- Process expense reports and reimbursements.
- Coordinate contracts and document management.
- Manage office supplies and executive office operations.
Project Coordination
- Assist with strategic projects and initiatives.
- Track deadlines and follow-up on executive priorities.
- Coordinate communication across departments.
Board and Committee Support
- Prepare Board packets.
- Coordinate Board meetings.
- Record Board meeting minutes.
- Maintain governance records.
Communication
- Serve as liaison between executives and stakeholders.
- Draft organizational communications.
- Handle sensitive inquiries professionally.
Office Operations
- Coordinate special events and meetings.
- Support administrative procedures.
- Recommend process improvements.
Required Qualifications
- Associate's degree required; Bachelor's degree preferred.
- Five years of executive administrative support experience.
- Advanced Microsoft Office proficiency.
- Excellent written and verbal communication.
- Strong organizational skills and confidentiality.
Preferred Qualifications
- Experience supporting nonprofit or executive leadership.
- Board governance experience.
- Project management experience.
Knowledge, Skills & Abilities
- Exceptional organization and multitasking.
- Professional judgment and discretion.
- Strong customer service and interpersonal skills.
- Ability to prioritize multiple deadlines.
Physical Requirements
- Prolonged sitting and computer work.
- Occasional lifting up to 25 pounds.
- Occasional travel.
