Executive Assistant / Office Administrator (admin support in prof. services exp. req.)

Executive Assistant / Office Administrator (admin support in prof. services exp. req.)
Location: Bethesda, MD
Salary: $28 - $34 / hour (DOE) + Eligible for Overtime (as needed)
Benefits: Medical, Dental, Vision, Life Insurance, 401k, PTO, Holidays
Job Type: Full-Time | On-site
Typical Hours: Monday - Friday
Start Date: ASAP
Sponsorship is not available

Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Description

Our client in the professional services industry is looking for an Executive Assistant / Office Administrator to add to their team in Bethesda, MD. In this role, you will primarily support one firm partner and the client-service team, with backup support to leadership as needed. You will manage front-office operations, client communications, scheduling, document handling, and day-to-day office coordination in a fast-paced, deadline-driven environment. To be considered, you must have administrative or executive support experience in a professional services environment. This is a great opportunity for someone mature, discreet, reliable, and organized to become the steady in-office support presence for a professional services team.

Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Responsibilities

•    Serve as first point of contact for clients, visitors, and vendors
•    Manage front desk, reception, phones, mail, and daily office needs
•    Monitor partner email, flag priorities, and route requests
•    Manage calendars, meetings, appointments, and follow-ups
•    Support tax team with document intake, tracking, and organization
•    Prepare client packets, forms, mailings, labels, and materials
•    Coordinate vendors, deliveries, supplies, and office maintenance
•    Keep reception, conference rooms, and shared office areas presentable
•    Track deadlines, projects, and workflow during peak tax periods
•    Maintain confidentiality with client and firm information

Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Qualifications

•    5+ years of administrative or executive support experience required
•    Financial services, legal or similar professional services environment experience required
•    Proficiency with Microsoft Office Suite required
•    Strong written and verbal communication skills required
•    Strong organization, accuracy, and follow-through required
•    Reliable, punctual, and comfortable working fully on-site required