Executive Assistant / Team Coordinator

Role: Executive Assistant & Team Coordinator

Location: Murarrie, Brisbane, QLD

Employment Type: Full-time, Permanent

Support a newly established executive team and help shape the future of Goodstart's First Nations Directorate.

If you're an experienced Executive Assistant who enjoys bringing structure to complexity, improving processes and working alongside inspiring leaders, this is an opportunity to make a genuine impact.

Supporting our Chief First Nations Officer and the First Nations Directorate, you'll play an integral role in establishing the team's ways of working, strengthening operational foundations and coordinating initiatives that support Goodstart's Reconciliation commitments. As the Directorate continues to grow, you'll have the unique opportunity to help shape how the team operates while contributing to meaningful work that positively impacts children, families and communities.

This is much more than traditional executive support. Working closely with our Chief First Nations Officer, you'll partner with senior leaders, improve systems and processes, coordinate strategic priorities and become a trusted member of a collaborative and purpose-driven team. If you enjoy variety, continuous improvement and helping build something from the ground up, this is a unique opportunity to make a lasting impact.

Your Impact

You'll provide high-level executive and team coordination support across a broad range of activities, including:

• Supporting the Chief First Nations Officer with complex diary management, travel, meeting coordination and executive priorities.
• Coordinating meetings, preparing agendas, taking minutes and tracking actions.
• Embed, document and continuously improve team processes, systems and ways of working to support the ongoing growth of the First Nations Directorate.
• Coordinate projects and strategic initiatives by tracking deliverables, preparing documentation, coordinating meetings and supporting reporting.
• Coordinate complex domestic travel, accommodation, itineraries and logistics for the Chief First Nations Officer and broader team.
• Assisting with financial administration including purchase orders, invoices and budget tracking.
• Build strong, professional relationships with internal stakeholders, external partners and community organisations while ensuring culturally respectful interactions.
• Supporting the planning and coordination of cultural events, community engagement activities and key First Nations calendar events.

What Goodstart can offer you:

• Flexible work arrangements giving you choice about when and how work will be done in order to better manage your work and non-work needs
• Salary packaging benefits available through AccessPay (eligibility applies)
• Access to discounted childcare (up to 15%)
• Fitness Passport - access to gyms and pools for you and your family at a heavily discounted price
• Discounted health care and access to employee wellbeing program with BUPA
• Exclusive discounts on travel, gym memberships, Apple and Dell products, and more
• Free annual flu shot (optional)
• Option to purchase extra leave for even greater work life balance
• First Nations Support and Cultural Leave
• Work for a company that has an aspiration to be globally recognised for early years practice and learning outcomes
• Gain significant investment in your growth and development with support, tools, training and experiences that will truly enhance the progress and outcomes for children in their earliest years

What You'll Bring

• Previous experience supporting senior executives in an Executive Assistant, Personal Assistant or Team Coordinator capacity.
• A genuine commitment to Reconciliation and the ability to work respectfully with Aboriginal and Torres Strait Islander peoples, communities and partners, together with an understanding of, or willingness to deepen your knowledge of, Aboriginal and Torres Strait Islander cultures and histories.
• Exceptional organisational and time management skills, with the ability to confidently manage competing priorities.
• Experience coordinating meetings, travel, events and broader administrative processes.
• Experience managing invoices, purchase orders and financial administration.
• Excellent written and verbal communication skills, with the ability to build trusted relationships across a diverse range of stakeholders.
• Experience improving administrative processes, identifying efficiencies and implementing new ways of working.
• High attention to detail, sound judgement and the ability to maintain confidentiality.
• Confidence using Microsoft Office, Teams and SharePoint or similar document management systems.
• Experience coordinating projects, governance activities or executive reporting will be highly regarded.
• Experience working within a First Nations, education, community services, government or not-for-profit environment will be highly regarded.

We warmly encourage applications from Aboriginal and Torres Strait Islander peoples. While this is not an identified position, we recognise the value of lived experience, diverse perspectives and cultural knowledge. We are committed to creating a culturally safe and inclusive workplace where everyone feels respected, valued and empowered to contribute.

If you'd like to apply for this opportunity, click the 'Apply Now' button, which will take you to our careers website to submit your application.

We review applications as they are submitted. We encourage you to submit your application as soon as possible for your best chance to progress to the next stage of the process.

Have a question? Contact Faith in our Talent Acquisition Team via email [email protected]  

At Goodstart we are deeply committed to Reconciliation and encourage Aboriginal and/or Torres Strait Islander people to apply. For further information and support email [email protected]

If you are a placement agency or external recruiter, please refrain from submitting resumes to Goodstart unless you have a signed staffing agency agreement with us. Goodstart will not be responsible for or pay any placement fees for candidates submitted by agencies that are not approved suppliers. Any resumes received from agencies or external recruiters without an agreement will be reviewed by Goodstart and may be shared with our internal recruiting team for their reference.

Supporting our people and protecting our children

We're an equal opportunity employer that is proud of our inclusive and diverse work environment. We know that Goodstarters from diverse cultures, backgrounds and experiences strengthen our teams and help us grow. We're also deeply committed to Reconciliation and creating an environment where Aboriginal and Torres Strait Islander People feel a strong sense of belonging and connection.

Safety is our priority and we will take any action necessary to ensure that all children can feel safe and be safe, and are safeguarded from abuse, neglect and harm. As a Child Safe Organisation, all of our candidates must have or obtain a valid working with children check.