Position Description:
Make an impact like never before.
We're growing rapidly and are looking for an Office Manager to serve as the main point of contact for the day to day operations of our Austin office. The Office Manager will be responsible for keeping the office running smoothly, ensuring we have what we need to support our onsite teams, and maintain alignment with CGI's corporate standards.
We're a close knit team that has access to global resources. You'll have the opportunity to explore a wide range of industries, technologies, and geographies, all while enjoying the personal touch that our local operating approach offers.
Growth at CGI is driven by your goals, so if you're looking for an inclusive place where you're empowered to chart your own path, then we'd love to meet you.
This position is located in our Austin, Texas office. You will be required to be in the office five days/week.
Your future duties and responsibilities:
Day to Day Office Operations
. Oversee general office needs, including booking desks and ensuring workspaces are ready and organized.
. Manage our coffee and snack supplies, as well as kitchen and breakroom essentials (paper towels, plates, utensils, etc.).
. Handle in office catering requests for meetings and events.
. Work closely with CGI's internal facilities team to ensure our office setup, signage, and materials remain consistent with CGI's brand standards.
. Partner with the building's property management team for maintenance requests, access needs, and other facility related issues.
Health, Safety & Compliance
. Maintain up to date emergency plans and ensure they are clearly communicated and posted.
. Verify that fire extinguishers, first aid kits, and other safety items are in place and current.
. Coordinate any necessary safety checks or building compliance reviews.
Administrative & Leadership Support
. Assist with coordination of meetings, events, and office communications.
. Support onboarding logistics for new hires or visiting team members (desk setup, badges, I9, etc.).
. As needed, provide executive assistance for local leadership, including managing calendars, scheduling, and expense reporting.
Office Culture & Engagement
. Help coordinate local office events such as team mixers, volunteer activities, and celebrations.
. Partner with the local CSR and engagement leads to keep participation high and communication consistent.
. Support efforts to maintain a positive, connected office culture.
Budget & Vendor Management
. Track office supply and catering budgets and process related expenses.
. Manage relationships with vendors and service providers, including supply orders, deliveries, and renewals.
Required qualifications to be successful in this role:
General office management
Experienced with MS Office, Outlook and Powerpoint.
Other Information:
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $38,800.00 $85,100.00.
CGI's benefits are offered to eligible professionals on their first day of employment to include:
. Competitive compensation
. Comprehensive insurance options
. Matching contributions through the 401(k) plan and the share purchase plan
. Paid time off for vacation, holidays, and sick time
. Paid parental leave
.Learning opportunities and tuition assistance
. Wellness and Well being programs
*LI-TM1
Skills:
- Administration
- MS Office365
- MS Outlook
- Vendor Management
What you can expect from us:
Together, as owners, let’s turn meaningful insights into action.
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.
Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team—one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at [email protected]. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.
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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.
