GENERAL PURPOSE OF POSITION:
The Program Assistant provides administrative and logistical support for projects, initiatives, and programs to the Cleveland-based Program Ministers. Participate as part of the Administrative Support Network for communal support across the ministries as necessary.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Support the mission and goals of the United Church of Christ across all programs and ministries.
- Assists in drafting, editing and disseminating written communications and in responding to email and other correspondence for the team.
- Conducts research and provides support to program ministers related to projects and programmatic efforts.
- Arranges travel reservations and organizes travel logistics for program ministers.
- Maintains and manages the program ministers’ calendar and coordinates and submits content for the team calendar to inform others of activities and whereabouts.
- Maintains data management and filing for team projects/programs.
- Records notes and action minutes at program team meetings and prepares briefs on key program issues, as assigned.
- Compiles and disseminates program materials and documents.
- Maintains accountability to administrative systems and procedures, including submitting expense reimbursements and credit card reconciliations by the deadlines.
- Participates actively in staff meetings and retreats when requested
- Plans, tracks, and reports on program ministers’ work in support of team coordination and synergy.
- Contributes content for ministry communications and marketing materials, such as the Justice newsletter etc.
- Develops and maintains professional and courteous relationships with UCC national and conference staff, community and religious partners and other constituents; serves as a positive role model by exemplifying values which are consistent with the United Church of Christ.
