Job Summary:
Reporting to the Dean of the Divinity School (or designee), the Program Assistant for Nurturing Children and Youth will be responsible for assisting in the coordination and the development of the Nurturing Children and Youth project which is part of the Lilly Endowment funded Initiative. The Program Assistant will work with the Associate Director of Nurturing Children and Youth to provide program support, including congregational engagement, student support, planning, writing, and organizing meetings, programs, and conferences.
Essential Job Functions:
· Provide support for the administration of the Divinity School and the Black Church Revitalization Collaborative.
· Coordinate program events, and activities related to the project and assist the Divinity School in activities related to recruitment, marketing, registration, and enrollment.
· Carries out the goals, policies and activities designed to support the mission of Shaw University Divinity School (SUDS).
· Assist in coordinating meetings, programs, conferences, and forums with strategic partners, pastors, and congregations.
· Organize virtual meetings and conferences.
· Monitors and evaluates programs to ensure that policies and plans are being carried out.
· Plans and implements training for education staff based on observation of areas of weakness.
· Assists in planning, selecting, and implementing project goals and objectives.
· Attending regularly scheduled SUDS Staff meetings: reporting problem areas and possible solutions, program outlook, and accomplishments.
· Works cooperatively with other staff members to keep abreast of overall program direction and to facilitate collaboration.
· Other tasks as assigned.
Minimum Job Qualifications
Education and/or Experience
· Associate or bachelor’s Degree Preferred in relevant field of study.
· At least two years’ experience facilitating church programs and or events.
· At least three years of Program planning/development experience.
· Demonstrated ability to organize events, programs, and activities both in-person and virtually.
· Experience with social media engagement and digital communications.
· Computer literacy (Utilize operating system – MS Edge/Chrome, manage emails/calendars, navigate internet, MS Office Word/Excel/PowerPoint/SharePoint).
· Communicate effectively both orally and in writing.
Five Specific Competencies
Achieving Results | Sets challenging goals, tracks progress towards them, solves performance problems, and demonstrates urgency and drive towards achieving them. |
Collaboration | Builds constructive working relationships with clients/customers, other work units, community organizations and others to meet mutual goals and objectives. Behaves professionally and supportively when working with individuals from a variety of ethnic, social and educational backgrounds. |
Communication | Clearly and respectfully conveys and receives information and ideas through a variety of media to individuals or groups in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Keeps others informed as appropriate. Demonstrates good written, oral, and listening skills. |
Customer Service | Makes customers/clients and their needs a primary focus of one’s actions; shows interest in and understanding of the needs and expectations of internal and external customers (including direct reports); gains customer trust and respect; meets or exceeds customer expectations. |
Strategic Focus | Understands how an organization must change considering internal and external trends and influences; keeps the big, long-range picture in mind; builds a shared long-range organizational vision with others. Committed to course of action to achieve long-range goals and influences others to translate vision into action. |
Other Competencies (skills, abilities, behavior)
Must have a philosophy that is consistent with the Mission, Vision and Core Values of the organization. Vision, commitment, and experience in achieving goals and pursuing excellence is critical. Strong oral and written presentation skills. Ability to work well independently and as a member of a team. Excellence in organization, decision-making, problem-solving and creating a collaborative environment. Ability to manage multiple projects simultaneously. Must be able to read, write and speak fluently in English.
Physical Demands
Ability to sit or stand for up to 8 hours/day and climb stairs as required. Some lifting (up to 25 pounds occasionally), bending, and carrying. The employee is regularly required to talk and hear, and to use hands and fingers to handle or feel.
