Supervisor, Administrative Victims' Assistance Program (Internal Only)

Summary

ABOUT THE DEPARTMENT:
The District Attorney’s Office represents the State of Oregon in all criminal cases filed in Deschutes County. It is the mission of the Deschutes County District Attorney’s Office to seek justice, advance public safety, and uphold the law. We strive to maintain public trust and serve the people of Deschutes County with fairness, integrity, and honor.

The Victims’ Assistance Program (VAP) is a unit in the District Attorney's Office that specializes in helping crime victims in Deschutes County. The primary function of this program is to help crime victims navigate the criminal justice system process and provide assistance that promotes establishing victim stabilization after the crime. The team works to ensure that victims are treated with dignity, respect and compassion, with a mission to involve crime victims and the community in a restorative process that diminishes the devastating impact of crime.
 
ABOUT THE COUNTY:

We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices.

Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

We hope you’ll consider joining our talented team.

ABOUT THE JOB:
The Administrative Supervisor plans, organizes, supervises, and performs variety of administrative support duties for the Victims' Assistance Program within the Deschutes County District Attorney’s Office (DAO). Duties include supervising staff, completing special projects, and providing technical support to ensure effective services are provided to victims of crimes, in compliance with Oregon statutes and regulations, and DAO policies and procedures.

Key Responsibilities: 

• Supervises the daily activities of the Victims’ Assistance Program; screens and assigns workload; coordinates, prioritizes, and assigns tasks and projects; trains and coaches staff; monitors work, evaluates performance, and develops staff skills.
• Conducts and coordinates assigned projects and research studies; identifies and resolves problems.
• Coordinates required regulatory programs applicable to assigned area to ensure compliance; assures compliance with department procedures, standards, and goals.
• Prepares information to assist with administrative decisions and policy revisions.
• Monitors, assists and reviews documents and files, including accounting, budgets, contracts, grants, and expenditures; recommends process improvements.
• Provides caseworker services to assist victims of complicated and sensitive crimes as needed to meet workload demands.
• Works with courts and attorneys to assure victim’s rights are addressed.

What You Will Bring:  
Knowledge of or experience with:

• County organization, operations, policies and procedures.
• DAO policies, procedures, organization, and operations.
• State regulations and standards governing the administration of victims’ rights laws for both juvenile and adult justice systems.
• Principles and protocols for the management of official documents and court records.
• Legal system and law enforcement agency procedures, protocols, and terminology.

Skill in:

• Supervising staff, delegating tasks and authority, and coaching to improve staff performance. 
• Compiling and analyzing operational data, preparing reports, and maintaining accurate records.
• Establishing and maintaining cooperative working relationships with co-workers, attorneys, law enforcement agencies, and other participants in the criminal justice process. 
• Communicating effectively verbally and in writing. 
• De-escalation and crisis intervention.

*This posting is not meant to be an all-inclusive list of duties and responsibilities but rather constitutes a general definition of the position's scope and function.
 
Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.
 
Review the full job description by clicking HERE.

Compensation

$7,043.93 to $9,439.54 per month for a 172.67-hour work month. Excellent County benefit package when eligible. This non-represented position is available immediately.

BENEFITS:
Our robust healthcare package covers medical, prescription, dental, and vision coverage at a minimal cost of $100 for employee only and $121 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE for full benefit details.

Minimum Qualifications

• Associate’s degree in Business or Public Administration or a related field; 
• AND four (4) years of administrative support and records management experience, that includes one year of lead or supervisory experience; 
• OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job.  

Preferred Qualifications

• Candidates with five (5) or more years of victim advocacy experience.
• Candidates with experience supporting survivors of domestic violence, sexual assault, or other violent crimes.
• Demonstrated knowledge of and ability to apply trauma-informed practices. 

Necessary Special Requirements

Driving is a requirement for this position. Possession of or ability to obtain a valid Oregon driver's license within 30 days of hire date. The employment offer will be contingent upon presentation of an acceptable and verifiable driver's license, pre-employment screening for criminal history, driving history, and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). This screening must be completed with satisfactory findings in order for a formal offer of employment to be extended.

Must have dependable transportation and be able and willing to drive throughout Deschutes County in sometimes adverse weather conditions.

Must have the ability to obtain Criminal Justice Information System (CJIS) certification upon hire.

Deschutes County is proud to be an equal opportunity employer. We strive to build an inclusive environment that encourages, supports, and represents the diverse voices and needs of our communities. All are encouraged to apply - we welcome diverse perspectives and experiences.

 

If you are a veteran and would like to apply for Veterans' Preference, please click HERE for information.

Benefits

Excellent County benefit package when eligible.
Deschutes County offers eligible employees a comprehensive healthcare package that covers medical, prescription, dental, and vision coverage at a minimal cost of $100 for employee only and $121 per month for employee plus dependents. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, Deschutes County provides a generous and comprehensive benefits program to eligible employees. 

When Are you Eligible:
If you are hired on the first business day of the month, your benefits will start on the first of that month (immediate benefits, either that day or back to the first of the month if the first is on a Saturday or Sunday). If you are hired after the first business day of the month, your benefits will start on the first day of the following month.

Employer paid benefit offerings include: 

• Life Insurance for employee and dependents
• Accidental Death and Dismemberment Insurance
• Long-term Disability Insurance
• Employee Assistance Program
• Retirement Program through Oregon PERS
• Time Management Leave

Employee paid voluntary benefit offerings include:

• 125 Flexible Spending Program
• 457 Deferred Compensation Program
• Supplemental Life and Accident Insurance

To learn more about Deschutes County's generous benefit offerings, please visit our Benefits page and click on Employee Benefits or click HERE for full benefits guide.

Supplemental Questions

01

This position requires an Associate's degree in Business or Public Administration or a related field; AND four (4) years of administrative support and records management experience, that includes one year of lead or supervisory experience; OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job.

• Yes
• No

02

Please describe how you meet the minimum qualifications as listed above. Be specific with regard to education and years of experience.

03

Please explain why you are a good candidate for this position, and include examples that demonstrate your ability to work with victims of crime, the criminal justice system and deal effectively with diverse populations and community resources.

04

Preference will be given for five (5) or more years of victim advocacy experience. Do you have this experience?

• Yes
• No

05

Preference will be given to candidates with experience supporting survivors of domestic violence, sexual assault, or other violent crimes. Do you have this preferred qualification?

• Yes
• No

06

If yes, please briefly describe your experience.

07

Preference will be given for demonstrated knowledge of and ability to apply trauma-informed practices. Do you have this experience?

• Yes
• No

08

If yes, please briefly describe your experience.

09

This position requires possession of or the ability to obtain a Criminal Justice Information Services (CJIS) certification. Please check the box that best describes your certification status. For additional information regarding this clearance, please click HERE.

• I currently possess CJIS certification.
• I have the ability to obtain CJIS certification.
• I do not possess or have the ability to obtain CJIS certification.

10

Driving is a requirement for this position. Successful candidates must have the ambulatory ability to drive throughout Deschutes County and to provide face-to-face services in a variety of settings in the community, including hospitals, jails, clinics, client homes, etc. Applicants must also be willing and able to drive throughout Deschutes County in sometimes adverse weather conditions. Can you meet these requirements?

• Yes
• No

11

Are you able to meet the requirements of the position with or without accommodation?

• Yes
• No

Required Question

Agency Information

Employer

Deschutes County Human Resources

Address

1300 NW Wall Street Suite 201








Bend, Oregon, 97703

Phone

(541) 388-6553

Website

https://www.deschutes.org/jobs