26 admin coordinator jobs at 20 companies in Aptos, CA
6d
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Admin Operations Coordinator
Sunnyvale, California, United States
$40-$50/hr OnsiteFull Time
2+ YOE2–4 years front desk, office admin, recruiting coordination or customer service experience; calendar and travel coordination; strong customer-service and communication skills; Microsoft 365 proficiency; ATS experience preferred.
Microsoft Office, Microsoft 365, Lever, Greenhouse, Ashby
3w
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Sales Coordinator & Admin
San Jose, California, United States
$21-$24/hr OnsiteFull Time
Previous hospitality sales or events experience preferred; strong verbal and written communication; ability to drive and lift 25 lbs; clerical and reservation skills; comfortable with customer-facing interactions.
6d
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Project Admin
San Jose, California, United States
$30-$40/hr OnsiteFull Time
Provide administrative support for construction projects including tracking labor and budget, processing payment requests, managing project files, coordinating vendors and insurance certificates, and preparing reports; Microsoft Office proficiency required.
Microsoft Office
3w
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Cafe Admin
Fremont, California, United States
$30/hr OnsiteFull Time
2+ YOEMaintain chef schedule, create menus with allergen labeling, coordinate HR requests, manage kitchen signage and inventory; high school diploma and 2+ years industry experience required, active Food Handlers Card required.
Microsoft Excel, Microsoft Word, Microsoft Publisher, Microsoft Outlook
2w
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Admin Assistant, Partnerships Operations
Los Gatos, California, United States
$80k-$149k/yr OnsiteFull Time
Senior administrative/executive assistant experience supporting multiple leaders across global teams; strong organization, communication, discretion, event planning, and cross-functional coordination skills.
Google Suite, Google Groups, Slack
4d
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QA Coordinator (Dental Admin)
Salinas, California, United States
$26-$39/hr OnsiteFull Time
2+ YOERequires RDA certification and two years of DA/RDA experience at CSVS, clinical workflow knowledge, NextGen EDR, communication, training, presentation, leadership, and computer skills.
NextGen EDR, Microsoft Excel, Microsoft PowerPoint
2mo
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Membership Communications Coordinator- FT
Carmel, California, United States
OnsiteFull Time
Coordinate digital marketing, social media, events; customer service; admin duties; Bachelor preferred; flexible hours.
Canva, Instagram, Microsoft Word, Excel, Publisher, PowerPoint
2mo
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Patient Admin Specialist II - Pulmonary Chest
Pleasanton, California, United States
$33-$37/hr OnsiteFull Time
1+ YOEAssist with new patient coordination, surgery scheduling, front office duties; HS diploma required; at least 1 year healthcare experience; strong communication and scheduling skills.
1mo
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Business Development Coordinator
Sunnyvale or United States
$75k-$120k/yr HybridFull Time
5+ YOE5+ years supporting executive/admin/business development functions; strong written/verbal communication, project coordination, CRM (HubSpot/Salesforce), and Microsoft Office proficiency; comfortable with travel and cross-functional work.
HubSpot, Salesforce, Confluence, Microsoft PowerPoint, Microsoft Teams, Microsoft SharePoint, Microsoft Outlook
3w
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Administrative Coordinator - Admin Ambulatory Care Specialty - Full Time
Redwood City, California, United States
$48-$54/hr OnsiteFull Time
5+ YOE1+ MgmtAssociates degree required, 5+ years administrative experience with 1 year supervisory experience, advanced Microsoft Office skills, strong communication, organization, and confidentiality skills.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
2mo
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Commercial Team Coordinator (Sales, Marketing, Commercial Operations)
Redwood City, California, United States
OnsiteFull Time
7+ YOEBachelor’s degree; 7+ years admin/coordination experience; 5+ years in life sciences preferred; startup experience; advanced Microsoft Office; strong communication and organizational skills.
Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Outlook
1mo
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Human Resources Coordinator
Santa Clara, California, United States
$27/hr OnsiteFull Time
1+ YOEAssociate's degree or 1+ years HR/admin experience, strong communication, ability to work flexible schedules, knowledge of ADP PayForce, WFS, and Workday, ability to stand and perform light lifting.
ADP PayForce, WFS, Workday
2mo
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Treatment Coordinator - Oral Sugery
Milpitas or San Jose
$24-$28/hr OnsiteFull Time
1+ YOEHigh school diploma, 1+ year customer service experience required; dental/medical experience preferred. Requires dental terminology knowledge, office/admin skills, HIPAA compliance, strong communication and organizational skills.
3mo
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EHS Application Admin
Atlanta or Tucson or Washington or Tampa or Seattle or Colorado Springs or San Francisco or San Diego or Sacramento or Richmond or Silicon Valley or Raleigh-Durham or Phoenix or Pasadena or Orlando or Newport Beach or Nashville or Jacksonville or Houston or Greenville or Edison or Denver or Dallas or Fort Lauderdale or Charlotte or Boston or Baltimore or Austin
$90k-$140k/yr OnsiteFull Time
3+ YOE3+ years as applications administrator/analyst; experience with enterprise applications; ITSM tools; vendor coordination; travel required.
3mo
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Executive Administrative Partner
Sunnyvale or Menlo Park
$61k-$145k/yr OnsiteFull Time
5+ YOE5+ years admin and executive support; travel coordination; calendar and expense management; MS Office and Google Suite.
Microsoft Office, Google Suite
2mo
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Practice Manager
Palo Alto, California, United States
$90k-$115k/yr OnsiteFull Time
5+ YOE5+ years in daily operations management in an outpatient medical setting; strong scheduling, front desk, admin coordination; EMR familiarity; organized, communicative; insurance coordination experience.
EMR, Administrative software
2mo
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Strategic Pursuits Lead - Water
San Jose, California, United States
$94k-$140k/yr HybridFull Time
5+ YOEBachelor’s degree in Marketing/Business/Admin or Communications; 5+ years in senior marketing/coordinator or business development; strong water resources proposal experience; excellent communication and leadership in cross-functional teams.
InDesign, Proposal management software, Vantagepoint
1mo
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Certificated Substitute Teacher 2026/2027 School Year
Salinas, California, United States
$209-$300/day OnsiteMultiple Commitments Available
Holds appropriate California teaching/admin/special credential or a valid 30-day emergency substitute permit; able to deliver classroom instruction, manage behavior, assess student progress, and coordinate aides.
2mo
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Assistant Manager - Cottonwood Place and Eden Baywood, Fremont
Fremont, California, United States
$20-$24/hr OnsiteFull Time
0+ YOEEntry level admin/clerical with 6 months clerical/office experience; HS diploma; 40 wpm typing; proficient in Word/Excel/Outlook; YARDI a plus; basic accounting & resident coordination.
Microsoft Word, Microsoft Excel, Microsoft Outlook, YARDI
2mo
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Sr. Executive Administrator
Foster City, California, United States
$74k-$114k/yr HybridFull Time
0.5+ YOEMinimum 6 months work experience or Bachelor's degree; executive admin experience (3-5 years) preferred; calendar and travel management, event coordination, Microsoft Office and CoPilot skills, strong communication and discretion.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, CoPilot
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