21 administrative operations specialist jobs at 20 companies in Aptos, CA
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Administrative Specialist
Santa Cruz, California, United States
$34/hr OnsiteFull Time
Provides administrative support for purchasing, fiscal, payroll/personnel, facilities, and departmental operations; requires bachelor's degree or equivalent experience, strong communication, financial and computer skills, and ability to pass background checks.
Banner/FIS, Banner, UC Path, CruzBuy, CruzFly, CruzPay, Campus Data Warehouse, Microsoft Word, Microsoft Excel
1mo
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Specialist (Workplace Operations)
Redwood City, California, United States
OnsitePart Time
Bachelor's degree required, proven office administration or facilities management experience, strong organizational skills, Microsoft Office proficiency, excellent communication; master's and 3+ years in regulated/capital-intensive environment preferred.
Microsoft Office
1mo
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Operations Support Specialist (Santa Clara, CA)
Santa Clara, California, United States
$13-$30/hr OnsiteFull Time
Provide administrative support across purchasing, accounting, credit/collections, HR administration, vendor invoice review, and office operations; valid driver’s license if driving; previous administrative experience; detail-oriented.
3w
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Research & Financial Operations Specialist
Stanford, California, United States
$90k-$169k/yr HybridFull Time
3+ YOEBachelor's degree plus 3 years relevant experience or equivalent; experience in research administration and financial operations; strong communication, judgment, and organizational skills; proficiency with Oracle, Oracle BI, and Excel.
Oracle, Oracle BI, Microsoft Excel
1mo
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Legal Operations Specialist
San Jose, California, United States
$100k-$117k/yr OnsiteFull Time
Support legal workflows, implement and administer legal technologies (CLM/Ironclad), track KPIs, provide training, manage file repository and administrative tasks; bachelor’s degree and legal operations experience preferred.
Ironclad, CLM, AI tools, word processing, spreadsheets, presentation software
3w
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Legal Operations Specialist
Redwood City, California, United States
HybridFull Time
2+ YOEHands-on Ironclad CLM experience, 2+ years in contract administration or legal operations, strong contract lifecycle knowledge, BA/BS or equivalent experience, measurable process improvement experience, excellent communication.
Ironclad
1mo
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Learning Operations Specialist
Milpitas, California, United States
$67k-$112k/yr HybridFull Time
1+ YOE1–2 years in learning operations or related role; LMS/LXP administration, Microsoft Office and SharePoint proficiency; familiarity with SCORM, Articulate, ServiceNow; strong organization, communication and stakeholder collaboration skills.
LMS, LXP, Microsoft Office, Microsoft SharePoint, SCORM, Articulate, Udemy, ServiceNow, Cornerstone
1mo
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IT Operations Specialist
Sunnyvale, California, United States
$108k-$143k/yr OnsiteFull Time
4+ YOE4–6 years IT support/operations experience; identity (Okta), endpoint (Jamf/Intune) and ITSM (Freshservice) administration; scripting (Python/Bash/PowerShell) and Terraform experience; VDI, cloud security, troubleshooting, documentation, and willingness for on-call support.
Okta, Jamf, Intune, Freshservice, Python, Bash, PowerShell, Terraform, Kubernetes
1mo
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Facility Operations Specialist
Idaho Falls or Santa Clara
$90k-$120k/yr OnsiteFull Time
High school diploma or equivalent required; technical training or associate degree preferred. Must be able to work onsite performing physically demanding tasks, support operations, maintenance, radiological protection, security, and administrative duties; forklift/material handling experience preferred.
forklift, crane, lift, cart, HVAC
2w
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Procurement Operations Specialist Graduate (Procurement) - 2027 Start
San Jose, California, United States
$70k-$104k/yr OnsiteFull Time
Bachelor's or Master's in supply chain, business administration, or related; strong strategic thinking, collaboration, communication, and multitasking skills for procurement/P2P processes.
P2P (Purchase-to-pay)
2w
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Customer Finance Operations Specialist
Sunnyvale, California, United States
$130k-$188k/yr HybridFull Time
4+ YOE4+ years in customer finance, lease/contract administration, or sales operations; contract and billing knowledge; Excel and CLM/Salesforce familiarity; bachelor's degree; strong communication and analytical skills.
Microsoft Excel, CLM, Salesforce
1d
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IT & Workplace Operations Specialist
Palo Alto, California, United States
$80k-$100k/yr OnsiteFull Time
0+ YOERequires 0–2 years in IT support, office operations, or a related role; strong customer service, organization, communication, and SaaS administration skills; and onsite availability in Palo Alto five days weekly.
Rippling, Notion, Slack, Google Workspace
4w
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Portfolio Operations Support Specialist – CVC Investment Portfolio Management
San Jose, California, United States
$67k-$87k/yr OnsiteContract
Bilingual Korean-English communication, attention to detail, document and data organization, Excel/Google Sheets proficiency, timely follow-up, and basic numeric comprehension for post-investment portfolio administration.
Microsoft Excel, Google Sheets
6d
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IT Operations & Systems Specialist
Marlborough or Hayward
$96k-$126k/yr OnsiteFull Time
5+ YOERequires Microsoft 365 and Active Directory administration, Windows endpoint support, networking, troubleshooting, security alert interpretation, documentation, communication, and independent project ownership.
Microsoft 365, Active Directory, Entra ID, Windows, SIEM, EDR, ITDR, Intune
4w
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Senior Workplace Experience Specialist
San Jose, California, United States
$97k-$138k/yr OnsiteFull Time
On-site San Jose workplace specialist with vendor administration, project management, space planning, facility systems analysis, and experience integrating AI tools to optimize workplace operations.
1w
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Billing Specialist ll
Santa Clara, California, United States
OnsiteFull Time
2+ YOEAssociate's degree preferred or 2–4 years of related billing, operations, accounting support, or administrative experience; requires accuracy, analytical skills, customer service, communication, and Microsoft Office proficiency.
Microsoft Office, Microsoft SharePoint, MXT, Hedberg
4w
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Communications Project Specialist
San Jose, California, United States
$88k-$117k/yr HybridFull Time
3+ YOE3+ years in project coordination/communications operations or executive administration; strong organizational, written/verbal communication, and project management skills; proficiency with Microsoft 365 tools and ability to use AI productivity tools.
Microsoft Outlook, Microsoft Teams, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, Microsoft 365
1d
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Senior Technical Support Specialist
Frisco or Sunnyvale or Atlanta
HybridFull Time
3+ YOERequires 3+ years in technical support or system administration, networking and security expertise, troubleshooting skills, operating system knowledge, and strong written and verbal communication. A bachelor's degree is desirable.
FortiGate, Windows, OSX, Unix/Linux, TCP/IP, IDS/IPS, VPN, KCS, AI tools
1mo
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Senior Project Support / Federal Travel Help Desk Specialist - NASA AMES
Mountain View, California, United States
HybridFull Time
4+ YOEExtensive knowledge of Federal Travel Regulation, 4+ years supporting federal travel programs, experience with NASA travel operations, GTCC, ConcurGov/Go.gov, strong customer service and policy interpretation skills.
ConcurGov, Go.gov, Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, Microsoft Teams, Help Desk ticketing systems, Knowledge Management systems, Adobe Acrobat, Microsoft SharePoint, Virtual Meeting platforms
2w
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Physical Security Technologist - CCure 9000 Specialist
Austin or Santa Clara
$116k-$160k/yr OnsiteFull Time
10+ YOEBachelor's degree or equivalent experience and 10+ years supporting enterprise physical security systems. Requires CCure 9000 administration, troubleshooting, networking, security hardware, and physical security operations.
Software House CCure 9000, iSTAR, C•CURE Client, Monitoring Station, Victor Video Management System, Genetec Security Center, LenelS2 OnGuard, Milestone XProtect, TCP/IP, Windows Server, SQL, CompTIA Network+, Cisco CCNA
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