1,653 administrative operations specialist jobs at 1,131 companies in United States
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Administrative Operations Specialist
Syosset, New York, United States
$52k-$55k/yr OnsiteFull Time
2+ YOERequires 2–4 years of administrative or operations support experience, strong organization and communication skills, Microsoft Excel and data tracking proficiency, and ability to analyze basic financial data.
Microsoft Excel, DocLink
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Administrative Operations Specialist
St. Louis, Missouri, United States
HybridFull Time
1+ YOEAssociate degree or 1–2 years of related experience; strong math, organization, interpersonal, computer, prioritization, and administrative skills; proficiency with Microsoft Office applications.
Microsoft Office
1mo
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Administrative Operations Specialist
Albany, New York, United States
$55k-$82k/yr OnsiteFull Time
5+ YOEBachelor's degree required; 5+ years administrative experience preferred; strong organizational, communication, computer, time-management, and judgement skills; experience with board logistics, budgets, payroll, and HR onboarding.
OnBoard, Raiser's Edge, Kronos
2mo
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Administrative Operations Specialist
Silver Spring, Maryland, United States
HybridContract
8+ YOEProvide executive-level administrative support including travel and timekeeping coordination, meeting logistics, correspondence, calendar management, and office management; proficiency with Microsoft Office, Google Workspace, Adobe Acrobat, and SmartSheet; ability to obtain Public Trust.
Federal travel systems, Government timekeeping systems, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Gmail, Google Drive, Google Docs, Google Sheets, Google Slides, Google Meet, Adobe Acrobat, SmartSheet
4w
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Operations and Administrative Specialist
Chicago or Chicago
$65k-$80k/yr HybridFull Time
7+ YOEProvide executive calendar and administrative support, coordinate events and projects, manage travel and expenses, support HR tasks, and maintain office operations in a fast-paced research environment.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Workday, Claude, project management software
2w
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Administrative Operations Specialist
St. Louis, Missouri, United States
HybridFull Time
Associate degree or 1–2 years of related experience; requires computer, mathematical, organizational, interpersonal, reporting, accounting, and Microsoft Office skills.
Microsoft Office
2w
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Operations Administrative Specialist
York, Pennsylvania, United States
OnsiteFull Time
1+ YOEHigh school diploma or equivalent, valid driver's license, one year of office experience, basic computer and software knowledge, mailing and shipping knowledge, organization, communication, and problem-solving skills.
photocopier, postage meter, mail folding and inserting machine, scanner, automated shipping system
2mo
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Administrative Specialist (Executive Operations)
Phoenix, Arizona, United States
OnsiteFull Time
3+ YOEBachelor's degree, 3+ years administrative/operations experience supporting executives, strong Microsoft Office skills, travel and expense reporting experience, SAP familiarity preferred, excellent communication and discretion.
Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, SAP
1w
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Administrative Specialist (Nursery Operations)
Doerun, Georgia, United States
OnsiteFull Time
3+ YOERequires 3+ years of administrative or operational support experience, purchasing and inventory experience, Microsoft Office proficiency, communication skills, outdoor work ability, and a valid driver's license. Bachelor's degree preferred.
Microsoft Office Suite, Microsoft Excel, Microsoft Word, Microsoft Outlook
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Administrative Operations Specialist - Senior
Chantilly or California or Colorado or Hawaii or Illinois or Maine or Maryland or Massachusetts or Minnesota or New Jersey or New York or Vermont or Washington or Washington or Cleveland
$135k-$279k/yr OnsiteFull Time
8+ YOEDegree and 8+ years of relevant experience in administrative operations, documentation, process analysis, workflow optimization, leadership briefings, and team mentorship. US citizenship and active TS or higher clearance required.
Kubernetes, TypeScript, React, Python, FastAPI, LanceDB, PostgreSQL, Temporal.io, Docker, Microsoft Excel
1mo
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Administrative Operations Specialist-Radiation Oncology
Arlington, Virginia, United States
$23-$37/hr OnsiteFull Time
3+ YOEManage front desk operations, patient communications, scheduling, insurance verification/authorizations, appeals, chart preparation, and referral/discharge coordination; Epic and Aria experience preferred; high school preferred; 3 years medical office experience preferred.
EMR, Epic, Aria
3mo
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Administrative Specialist
Pittsburg, Kansas, United States
$16/hr OnsiteFull Time
2+ YOEHigh school diploma and two years of office/administration experience; handles administrative tasks, budgeting support, scheduling, and office operations.
Word, Excel, OneDrive, SharePoint
2mo
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Administrative Operations Specialist - Rod & Range
Farmington, Pennsylvania, United States
$16/hr OnsiteFull Time
Coordinating schedules, managing budgets and payroll, booking reservations, supporting events, maintaining member databases, and strong verbal and Microsoft Word/Excel skills.
Microsoft Word, Microsoft Excel
1w
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Administrative Specialist
New York City, New York, United States
$91k-$95k/yr OnsiteFull Time
4+ YOEBachelor's degree and four years of relevant experience required; provides administrative, budgeting, purchasing, payroll, personnel, records, and operational support in a higher education office.
CUNYfirst, CUNY Buy, Microsoft Excel, P-card, T-card
2w
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Administrative Specialist 3 - Operations/Facilities **REPOST**
Trenton or New Jersey
$62k-$100k/yr HybridFull Time
3+ YOEBachelor's degree and 3 years of professional experience, including 1 year in purchasing, facilities, operations, records, jury management, reporting, investigations, or related administration.
Microsoft Office Suite, Microsoft Publisher, Microsoft Visio, Microsoft SharePoint, CourtSmart
3mo
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Administrative Specialist
Santa Cruz, California, United States
$34/hr OnsiteFull Time
Provides administrative support for purchasing, fiscal, payroll/personnel, facilities, and departmental operations; requires bachelor's degree or equivalent experience, strong communication, financial and computer skills, and ability to pass background checks.
Banner/FIS, Banner, UC Path, CruzBuy, CruzFly, CruzPay, Campus Data Warehouse, Microsoft Word, Microsoft Excel
1mo
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Administrative Specialist
Baxter, Minnesota, United States
$18-$26/hr OnsiteFull Time
2+ YOEHigh school diploma or GED; 2+ years customer service/administrative/operations/purchasing/inventory experience; strong organization, communication, multitasking; proficiency with Microsoft Office (Excel, Outlook, Word) and ERP systems.
Microsoft Excel, Microsoft Outlook, Microsoft Word, Microsoft Office, ERP
2mo
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Administrative Specialist
Los Angeles, California, United States
$34-$44/hr HybridFull Time
1+ YOEProvides receptionist and office operations support including phone answering, guest reception, scheduling, facilities coordination, invoice processing, event support; high school diploma/GED and ~1 year administrative experience preferred.
3w
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Reception and Administrative Operations Specialist
Elk Grove Village, Illinois, United States
$23-$29/hr OnsiteFull Time
5+ YOERequires 5–7+ years of advanced corporate administrative or front-office experience, professionalism, communication, prioritization, accuracy, and proficiency in Microsoft Office; CRM and ERP experience preferred.
Zoom Phone, Microsoft Outlook, Microsoft Office, Salesforce, Microsoft Dynamics AX, Konica Minolta, Xerox, Fiery Command WorkStation
1mo
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Senior Travel and Administrative Operations Specialist
Washington, District of Columbia, United States
HybridFull Time
5+ YOEConcur SME with 5+ years supporting executive travel and administrative operations, HS diploma, Public Trust eligibility, MS Office proficiency, AI familiarity, strong communication and customer service.
Concur, Microsoft Office, Artificial Intelligence (AI)
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