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15 executive admin jobs at 14 companies in Santa Rosa, CA

1mo
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Executive Assistant
San Francisco, California, United States
$100k-$140k/yr OnsiteFull Time
Circleback
Circleback: AI-powered platform for capturing and managing workplace meeting intelligence.
Provides executive and operations support to CEO and team: hiring logistics, payroll and people admin, office operations, customer reception, product demos, vendor management, and basic finance tasks.
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1mo
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Executive Assistant
New York or San Francisco
$74k-$85k/yr HybridFull Time, Temporary
Natural Resources Defense Council
Natural Resources Defense Council: International nonprofit organization dedicated to protecting the environment.
5+ YOEProvide executive administrative support to Chief Litigation Officer and Chief Counsel: calendar and travel management, meeting coordination, invoice and expense processing, Salesforce docket tracking, strong Microsoft Word/Excel and project coordination skills; 5+ years admin experience (including 3+ years as an EA).
Microsoft Word, Microsoft Excel, Salesforce, iCIMS
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3mo
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ADMIN OFCR 2 CX
San Francisco, California, United States
HybridFull Time
UCSF Health
UCSF Health: Academic medical center providing advanced patient care and research.
2+ YOEBachelor's degree or equivalent, 2+ years executive-level support, project coordination experience, expertise with MS Office, DocuSign, Adobe, Qualtrics, Zoom, Asana/Microsoft Project; strong communication, judgment, and confidentiality.
MS Office, DocuSign, Adobe, Qualtrics, Zoom, Asana, Microsoft Project, MyReports, MyExpense, BearBuy
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1mo
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Executive Assistant, Engineering
San Francisco, California, United States
$127k-$221k/yr OnsiteFull Time
Figma
FigmaNew York Stock Exchange: FIG: Collaborative interface design and prototyping software for teams.
6+ YOE6+ years admin/support experience; experience supporting orgs of 150+; interest in AI; fast-paced env; strong prioritization.
Calendar, Email, Office Suite, Travel Coordination, Communication Tools
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2mo
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Sr. Executive Assistant
Mountain View or San Francisco
$155k-$214k/yr HybridFull Time
Databricks
Databricks: A unified platform for data analytics and artificial intelligence.
10+ YOE10+ years exec admin/program management experience supporting C-Suite in tech. Strong travel, calendar management, and cross-functional coordination.
Google Calendar, Gmail, AI tools
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2mo
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Executive Assistant to Product & Engineering
San Francisco, California, United States
$96k-$108k/yr HybridFull Time
Plaid
Plaid: Provides financial data connectivity and payment infrastructure via APIs.
1+ YOE1-3 years admin or project support in tech; supports Directors/senior leads; highly organized; proactive; adapts to ambiguity.
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3mo
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Chief Executive Officer, Sutter Lakeside Hospital
Lakeport, California, United States
$298k-$403k/yr OnsiteFull Time
Sutter Health
Sutter Health: Operates an integrated network of hospitals and medical clinics.
Bachelor's in healthcare field; MBA/Healthcare Admin preferred; extensive healthcare leadership and financial management experience.
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1mo
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Executive Projects Manager - Thoracic Surgery
San Francisco, California, United States
$50k/yr OnsiteFull Time
University of California, San Francisco
University of California, San Francisco: Public research university dedicated to health sciences and education.
5+ YOEBachelor's degree and 5+ years in administration/operations; on-site within 2 hours for emergencies; advanced knowledge of university admin, budgets, HR; strong leadership and communication.
Oracle Cloud, PeopleConnect, UCPath, MyTime, MyExpense, Connexxus, UCMe, Advance, MyReports, PeopleSoft, UC Portal, MedHub, JDXpert, BearBuy
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1mo
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Administrative Project Manager - Behavioral Health Admin
San Francisco or San Mateo or California
$72k-$76k/yr OnsiteFull Time
HealthRIGHT 360
HealthRIGHT 360: Provide integrated medical and behavioral healthcare for people in need.
3+ YOEBachelor's degree (or equivalent experience), 3+ years related experience (or 7 years admin support in lieu of degree), 2+ years executive administrative support, proficiency with Microsoft Word/Excel/Outlook/PowerPoint, experience with behavioral health populations, background check and livescan required.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Adobe
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5d
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Workplace Operations Manager / Executive Assistant
San Francisco, California, United States
$140k-$160k/yr OnsiteFull Time
Cline
Cline: Building an open-source autonomous AI coding agent for developers.
3+ YOEApproximately 3+ years in startup operations, workplace or people operations, office management, or finance/admin coordination; strong organization, attention to detail, vendor and finance coordination, onboarding experience, and clear communication.
Rippling, Gusto, Ramp, Brex, Bill.com, QuickBooks, Notion, Slack, Google Workspace, Ashby, Greenhouse
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1w
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ADMIN OFCR 3 CX
Oakland, California, United States
$96k-$151k/yr HybridFull Time
University of California, San Francisco
University of California, San Francisco: Public research university dedicated to health sciences and education.
3+ YOEBachelor’s degree and 3+ years experience or equivalent; administrative coordination, executive support, event planning; strong analytical, communication, and organizational skills; proficiency with Microsoft Office Suite and Smartsheet.
Microsoft Office Suite, Smartsheet
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1d
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Default MT Template
San Francisco, California, United States
$140k-$180k/yr OnsiteFull Time
Modern Treasury
Modern Treasury: Software platform for automating business payments and money movement.
4+ YOE4+ years building and maintaining Salesforce and GTM stack (LeanData, Chili Piper, HubSpot); daily use of AI tools; strong execution, communication, and judgment for system redesigns and workflow automation.
Salesforce, LeanData, Chili Piper, HubSpot, Hex
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1mo
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Engineering Manager, Enterprise
San Francisco or New York City
$405k-$485k/yr HybridFull Time
Anthropic
Anthropic: Developing safe and reliable artificial intelligence systems.
4+ YOE4+ Mgmt4+ years as an engineering manager building enterprise SaaS or admin platforms; experience partnering with sales/customers, driving execution, recruiting and growing engineers; bachelor’s degree or equivalent required.
Claude.ai, Claude Code, API
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1mo
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IT Associate
San Francisco, California, United States
$150k-$170k/yr HybridFull Time
Owner
Owner: AI-powered business management platform for independent restaurants.
Strong macOS and iOS fluency, device fleet management (MDM), networking fundamentals (APs, VLANs, WiFi), admin-level Okta/Google Workspace/Slack experience, scripting/automation, and executive support experience.
macOS, iOS, ChromeOS, Android, MDM, Okta, Google Workspace, Slack
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1mo
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Business Operations
San Francisco, California, United States
$150k-$250k/yr OnsiteFull Time
AfterQuery
AfterQuery: Curating specialized datasets and environments to train frontier AI models.
1+ YOE1–2 years at a top bank/consulting/PE, exceptional written/verbal communication, strong quantitative and analytic skills, experience owning ambiguous projects, and comfort with recruiting, financial/admin operations, and cross-functional execution.
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