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24 executive admin jobs at 21 companies in San Rafael, CA

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IT Support Admin – Executive Briefing Center (EBC)
Sunnyvale, California, United States
$85k-$120k/yr OnsiteFull Time
CrowdStrike
CrowdStrikeNASDAQ: CRWD: Provides cloud-native endpoint protection and cybersecurity services.
Manage and maintain Executive Briefing Center technology, configure and troubleshoot AV and video-conferencing systems, provide white-glove support for executives and clients, follow security best practices, and respond on-call.
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1mo
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Executive Assistant
San Francisco, California, United States
$100k-$140k/yr OnsiteFull Time
Circleback
Circleback: AI-powered platform for capturing and managing workplace meeting intelligence.
Provides executive and operations support to CEO and team: hiring logistics, payroll and people admin, office operations, customer reception, product demos, vendor management, and basic finance tasks.
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2mo
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Executive Administrative Partner
Sunnyvale or Menlo Park
$61k-$145k/yr OnsiteFull Time
Meta
MetaNASDAQ: META: Develops social networking platforms and virtual reality technologies.
5+ YOE5+ years admin and executive support; travel coordination; calendar and expense management; MS Office and Google Suite.
Microsoft Office, Google Suite
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1mo
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Executive Assistant
New York or San Francisco
$74k-$85k/yr HybridFull Time, Temporary
Natural Resources Defense Council
Natural Resources Defense Council: International nonprofit organization dedicated to protecting the environment.
5+ YOEProvide executive administrative support to Chief Litigation Officer and Chief Counsel: calendar and travel management, meeting coordination, invoice and expense processing, Salesforce docket tracking, strong Microsoft Word/Excel and project coordination skills; 5+ years admin experience (including 3+ years as an EA).
Microsoft Word, Microsoft Excel, Salesforce, iCIMS
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1mo
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Sr. Executive Administrator
Foster City, California, United States
$74k-$114k/yr HybridFull Time
Visa
VisaNYSE: V: Global payment technology facilitating electronic funds transfers.
0.5+ YOEMinimum 6 months work experience or Bachelor's degree; executive admin experience (3-5 years) preferred; calendar and travel management, event coordination, Microsoft Office and CoPilot skills, strong communication and discretion.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, CoPilot
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3mo
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ADMIN OFCR 2 CX
San Francisco, California, United States
HybridFull Time
UCSF Health
UCSF Health: Academic medical center providing advanced patient care and research.
2+ YOEBachelor's degree or equivalent, 2+ years executive-level support, project coordination experience, expertise with MS Office, DocuSign, Adobe, Qualtrics, Zoom, Asana/Microsoft Project; strong communication, judgment, and confidentiality.
MS Office, DocuSign, Adobe, Qualtrics, Zoom, Asana, Microsoft Project, MyReports, MyExpense, BearBuy
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1mo
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Executive Assistant, Engineering
San Francisco, California, United States
$127k-$221k/yr OnsiteFull Time
Figma
FigmaNew York Stock Exchange: FIG: Collaborative interface design and prototyping software for teams.
6+ YOE6+ years admin/support experience; experience supporting orgs of 150+; interest in AI; fast-paced env; strong prioritization.
Calendar, Email, Office Suite, Travel Coordination, Communication Tools
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2mo
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Sr. Executive Assistant
Mountain View or San Francisco
$155k-$214k/yr HybridFull Time
Databricks
Databricks: A unified platform for data analytics and artificial intelligence.
10+ YOE10+ years exec admin/program management experience supporting C-Suite in tech. Strong travel, calendar management, and cross-functional coordination.
Google Calendar, Gmail, AI tools
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2mo
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Executive Assistant to Product & Engineering
San Francisco, California, United States
$96k-$108k/yr HybridFull Time
Plaid
Plaid: Provides financial data connectivity and payment infrastructure via APIs.
1+ YOE1-3 years admin or project support in tech; supports Directors/senior leads; highly organized; proactive; adapts to ambiguity.
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1mo
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Executive Projects Manager - Thoracic Surgery
San Francisco, California, United States
$50k/yr OnsiteFull Time
University of California, San Francisco
University of California, San Francisco: Public research university dedicated to health sciences and education.
5+ YOEBachelor's degree and 5+ years in administration/operations; on-site within 2 hours for emergencies; advanced knowledge of university admin, budgets, HR; strong leadership and communication.
Oracle Cloud, PeopleConnect, UCPath, MyTime, MyExpense, Connexxus, UCMe, Advance, MyReports, PeopleSoft, UC Portal, MedHub, JDXpert, BearBuy
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1mo
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Administrative Project Manager - Behavioral Health Admin
San Francisco or San Mateo or California
$72k-$76k/yr OnsiteFull Time
HealthRIGHT 360
HealthRIGHT 360: Provide integrated medical and behavioral healthcare for people in need.
3+ YOEBachelor's degree (or equivalent experience), 3+ years related experience (or 7 years admin support in lieu of degree), 2+ years executive administrative support, proficiency with Microsoft Word/Excel/Outlook/PowerPoint, experience with behavioral health populations, background check and livescan required.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Adobe
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Workplace Operations Manager / Executive Assistant
San Francisco, California, United States
$140k-$160k/yr OnsiteFull Time
Cline
Cline: Building an open-source autonomous AI coding agent for developers.
3+ YOEApproximately 3+ years in startup operations, workplace or people operations, office management, or finance/admin coordination; strong organization, attention to detail, vendor and finance coordination, onboarding experience, and clear communication.
Rippling, Gusto, Ramp, Brex, Bill.com, QuickBooks, Notion, Slack, Google Workspace, Ashby, Greenhouse
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1d
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Default MT Template
San Francisco, California, United States
$140k-$180k/yr OnsiteFull Time
Modern Treasury
Modern Treasury: Software platform for automating business payments and money movement.
4+ YOE4+ years building and maintaining Salesforce and GTM stack (LeanData, Chili Piper, HubSpot); daily use of AI tools; strong execution, communication, and judgment for system redesigns and workflow automation.
Salesforce, LeanData, Chili Piper, HubSpot, Hex
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1mo
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Engineering Manager, Enterprise
San Francisco or New York City
$405k-$485k/yr HybridFull Time
Anthropic
Anthropic: Developing safe and reliable artificial intelligence systems.
4+ YOE4+ Mgmt4+ years as an engineering manager building enterprise SaaS or admin platforms; experience partnering with sales/customers, driving execution, recruiting and growing engineers; bachelor’s degree or equivalent required.
Claude.ai, Claude Code, API
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1mo
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IT Associate
San Francisco, California, United States
$150k-$170k/yr HybridFull Time
Owner
Owner: AI-powered business management platform for independent restaurants.
Strong macOS and iOS fluency, device fleet management (MDM), networking fundamentals (APs, VLANs, WiFi), admin-level Okta/Google Workspace/Slack experience, scripting/automation, and executive support experience.
macOS, iOS, ChromeOS, Android, MDM, Okta, Google Workspace, Slack
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3w
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Business Development Coordinator
Sunnyvale or United States
$75k-$120k/yr HybridFull Time
Bolt Graphics
Bolt Graphics: Designing high-efficiency graphics processors for professional rendering and simulation.
5+ YOE5+ years supporting executive/admin/business development functions; strong written/verbal communication, project coordination, CRM (HubSpot/Salesforce), and Microsoft Office proficiency; comfortable with travel and cross-functional work.
HubSpot, Salesforce, Confluence, Microsoft PowerPoint, Microsoft Teams, Microsoft SharePoint, Microsoft Outlook
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1mo
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Sr. Events & Operations Specialist
Palo Alto, California, United States
$107k-$134k/yr HybridFull Time
Rivian and Volkswagen Group Technologies
Rivian and Volkswagen Group Technologies: A joint venture developing software, connectivity, and cloud solutions for electric vehicles.
7+ YOE7+ years event planning, hospitality, or executive admin support; strong project management, budget and vendor negotiation experience; high discretion; proficiency with Google Workspace or Microsoft 365 and expense/project management tools.
Google Workspace, Microsoft 365
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1mo
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Business Operations
San Francisco, California, United States
$150k-$250k/yr OnsiteFull Time
AfterQuery
AfterQuery: Curating specialized datasets and environments to train frontier AI models.
1+ YOE1–2 years at a top bank/consulting/PE, exceptional written/verbal communication, strong quantitative and analytic skills, experience owning ambiguous projects, and comfort with recruiting, financial/admin operations, and cross-functional execution.
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1mo
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Client Service Associate
Oakland, California, United States
$34k-$90k/yr OnsiteFull Time
Morgan Stanley
Morgan StanleyNYSE: MS: Provides global investment banking, wealth management, and advisory services.
Provide client support for financial advisors, execute money movement transactions, manage calendars and admin tasks, strong Microsoft Office skills, detail oriented, willing to obtain Series 7/63/65/66 licenses.
MSOnline, eSign, eAuthorization, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Zoom
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1mo
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Administrative Assistant
Sunnyvale, California, United States
$67k-$110k/yr OnsiteFull Time
Northrop Grumman
Northrop GrummanNYSE: NOC: Designs and manufactures advanced aerospace and defense systems.
6+ YOE6+ years executive/admin support experience (alternatives: 4 yrs + associates, 2 yrs + bachelors), advanced Microsoft Office and Outlook calendar skills, Microsoft Teams, Concur experience, travel and event logistics, U.S. citizenship required.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Concur, SharePoint, SAP
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