Description
The AWS Network Services Product Development, within AWS Infrastructure and Solutions, is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant I to support multiple executives, and support broader org level programs. The Executive Assistant will act as an extension of the leaders, and will work closely with other Executive Assistants throughout AWS, and externally with customers. This role will support at least two senior leaders within the organization and requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead with ambiguity, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in working with executive leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You'll need to take risks and make decisions without knowing the total picture, proactively solving complex problems that affect your customers, leaders, and peers.
As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all-team meetings, employee engagement activities, offsites, etc.) Other responsibilities include but are not limited to: coordinating meeting agendas at all levels across and within the org; space planning; project coordination including managing budgets and logistics for those efforts.
This role is based in Seattle, WA, and requires five (5) days a week in office.
Key job responsibilities
Management of multiple complex calendars, being inclusive of employees in multiple timezones. Prioritizing appointments and worktime according to the needs of the business and executive.
Extensive travel coordination (international and domestic)
Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.
Act as a liaison for direct reports and business stakeholders
Participate in planning of events and driving key team activities (i.e. staff meetings, all global meetings, morale activities, etc.).
Mentor and learn from other executive assistants within the organization and throughout AWS to drive best practices and cross collaboration of efficiencies.
Management of a variety of short-term and/or long-term projects.
A day in the life
Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure required actions are taken swiftly.
Coordinate cost effective travel arrangements, working with in-house travel agents and internal travel processes.
Reconcile expenses in a timely fashion.
Partner with the recruiting team, facilities team, HR, Finance, and other business partners within the AWS community.
Track and help drive completion of key deliverables and follow up on unfinished items to include meeting notes and action item tracking.
About the team
The successful Executive Assistant will work closely with Executives for AWS Transit Gateway team
Join an innovative and dynamic team that's revolutionizing cloud networking at AWS!
Join an innovative and dynamic team that's revolutionizing cloud networking at AWS! The Transit Gateway team has achieved remarkable success, with their advanced router solution being embraced by some of AWS's largest enterprise customers. As part of this team, you'll be supporting innovative initiatives, including the launch of industry-first technologies like Multicast networks that serve major financial institutions, stock exchanges, and media companies. The team takes immense pride in earning and maintaining customer trust while delivering highly scalable networking solutions that power thousands of networks across AWS regions and on-premises infrastructure. You'll be part of a culture that values innovation and technical excellence, working alongside professionals who are passionate about building cloud infrastructure that's transforming how businesses operate globally.
As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all-team meetings, employee engagement activities, offsites, etc.) Other responsibilities include but are not limited to: coordinating meeting agendas at all levels across and within the org; space planning; project coordination including managing budgets and logistics for those efforts.
This role is based in Seattle, WA, and requires five (5) days a week in office.
Key job responsibilities
Management of multiple complex calendars, being inclusive of employees in multiple timezones. Prioritizing appointments and worktime according to the needs of the business and executive.
Extensive travel coordination (international and domestic)
Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.
Act as a liaison for direct reports and business stakeholders
Participate in planning of events and driving key team activities (i.e. staff meetings, all global meetings, morale activities, etc.).
Mentor and learn from other executive assistants within the organization and throughout AWS to drive best practices and cross collaboration of efficiencies.
Management of a variety of short-term and/or long-term projects.
A day in the life
Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure required actions are taken swiftly.
Coordinate cost effective travel arrangements, working with in-house travel agents and internal travel processes.
Reconcile expenses in a timely fashion.
Partner with the recruiting team, facilities team, HR, Finance, and other business partners within the AWS community.
Track and help drive completion of key deliverables and follow up on unfinished items to include meeting notes and action item tracking.
About the team
The successful Executive Assistant will work closely with Executives for AWS Transit Gateway team
Join an innovative and dynamic team that's revolutionizing cloud networking at AWS!
Join an innovative and dynamic team that's revolutionizing cloud networking at AWS! The Transit Gateway team has achieved remarkable success, with their advanced router solution being embraced by some of AWS's largest enterprise customers. As part of this team, you'll be supporting innovative initiatives, including the launch of industry-first technologies like Multicast networks that serve major financial institutions, stock exchanges, and media companies. The team takes immense pride in earning and maintaining customer trust while delivering highly scalable networking solutions that power thousands of networks across AWS regions and on-premises infrastructure. You'll be part of a culture that values innovation and technical excellence, working alongside professionals who are passionate about building cloud infrastructure that's transforming how businesses operate globally.
Basic Qualifications
- 2+ years of senior level leadership support, or 1+ years of Amazon experience
- Experience with executive level calendar management
- Experience with Microsoft Office products and applications
- High school or equivalent diploma
- Experience with executive level calendar management
- Experience with Microsoft Office products and applications
- High school or equivalent diploma
Preferred Qualifications
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
- Experience managing projects
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
USA, WA, Seattle - 80,200.00 - 97,400.00 USD annually
- Experience managing multiple calendars
- Experience managing projects
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
USA, WA, Seattle - 80,200.00 - 97,400.00 USD annually
