Job Description Summary
The Executive Assistant will perform administrative and office support activities for the Chief Operating Officer and Vice President of Operations. Candidates must be polished and professional, show initiative and enthusiasm for administrative work, and have excellent attention to detail. Duties may include fielding telephone calls, receiving and directing visitors, organizing and scheduling calendars, making travel arrangements, planning meetings and events, and creating spreadsheets and presentations.
Job Responsibilities
- Overseeing a broad variety of administrative tasks including managing an active calendar, arranging travel plans, processing expense reports, providing team support and other duties as needed. Exercising independent judgment and discretion regarding confidential matters. Representing our C-Suite to both internal and external constituents with polish and professionalism. (50% of time)
- Planning and managing meetings; putting together presentation decks and preparing for large team calls; participating in meetings as requested; preparing and distributing notes. (25% of time)
- Successfully completing projects under time pressure; meet deadlines consistently and reliably. Assist in managing special projects and in other roles/activities as assigned. (25% of time)
Critical Skills & Experience Requirements
- High School Diploma or equivalent (Required)
- College degree preferred (Preferred)
- 5+ years of experience as an Executive Assistant supporting multiple executive level leaders (Required)
- Strong work tenure.
- Expert level written and verbal communication, time management and organizational skills.
- Ability to anticipate needs with initiative and enthusiasm while prioritizing conflicting deadlines.
- Must be highly proficient in Outlook, Excel and Power Point.
- Demonstrated proactive approach to problem-solving with strong decision-making capability.
- Maintain a flexible, helpful, can-do attitude with energy and enthusiasm.
- A high level of self-awareness, integrity, emotional maturity and diplomacy are a must.
- Ability to consistently positive interpersonal interactions with internal teams and external partners.
- Must be able to work onsite 5 days per week. Monday - Friday
BENEFITS
Free Play & 1/2 price food! Health, dental, vision, 401(k) team member match, free mental well-being platform – and that’s just for starters for those who qualify. View team member benefits here.
ADA
The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties.
EEO Statement
Topgolf is a global sports and entertainment community and is committed to equal opportunity and is firmly committed to preventing discrimination and harassment, including sexual misconduct, based on legally protected diversity characteristics (such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family status, citizenship, genetic information and veteran status) in its application and hiring processes and in its employment decisions. As an affirmative action employer, Topgolf also takes steps to prevent retaliation and to create a respectful, equitable and inclusive environment for our Guests, Associates, business partners, vendors, and the communities we serve.
Topgolf is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, veteran status, genetics or any other category protected under applicable law.
Topgolf Entertainment Group does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. Topgolf will not pay fees for unsolicited agency resumes and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Topgolf Entertainment Group and will be processed accordingly without fee.
Topgolf participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
