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23 admin coordinator jobs at 20 companies in Gilroy, CA

1w
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Sales Coordinator & Admin
San Jose, California, United States
$21-$24/hr OnsiteFull Time
InnVentures
InnVentures: Operates and manages hotels for real estate owners.
Respond to group inquiries, manage room blocks and rooming lists, prepare showrooms and tours, provide clerical support, strong verbal/written communication, ability to drive and lift 25 lbs.
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6d
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Cafe Admin
Fremont, California, United States
$30/hr OnsiteFull Time
Flagship Facility Services
Flagship Facility Services: Providing integrated facility management and specialized maintenance services.
2+ YOEMaintain chef schedule, create menus with allergen labeling, coordinate HR requests, manage kitchen signage and inventory; high school diploma and 2+ years industry experience required, active Food Handlers Card required.
Microsoft Excel, Microsoft Word, Microsoft Publisher, Microsoft Outlook
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1mo
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Executive Admin & Ops
Campbell, California, United States
OnsiteFull Time
Aven
Aven: Credit card using home equity for lower interest rates.
Bachelor's degree required; exceptional attention to detail, independent ownership, high responsiveness via SMS/email; experience supporting recruiting, payroll/onboarding, executive operations, office and vendor coordination.
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1mo
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Project Coordinator
Marina, California, United States
$26-$33/hr OnsiteFull Time
Collins Electrical Company
Collins Electrical Company: Provides electrical construction and engineering services in California.
High school diploma required; construction coordination or admin experience preferred; strong organization, documentation control, submittal and scheduling skills; excellent written/verbal communication and critical thinking.
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3mo
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Dental Treatment Coordinator
Fremont, California, United States
$22/hr OnsiteFull Time
Cedar Dental Care
Cedar Dental Care: Private dental practice providing comprehensive family and cosmetic dentistry.
1+ YOE1+ year dental admin or treatment coordination; strong dental terminology; experience with Dentrix or Eaglesoft; high school diploma; excellent communication; highly organized.
Dentrix, Eaglesoft
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2mo
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Patient Admin Specialist II - Pulmonary Chest
Pleasanton, California, United States
$33-$37/hr OnsiteFull Time
Stanford Health Care
Stanford Health Care: Provides specialized medical care, clinical research, and health education.
1+ YOEAssist with new patient coordination, surgery scheduling, front office duties; HS diploma required; at least 1 year healthcare experience; strong communication and scheduling skills.
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1w
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Administrative Coordinator - Admin Ambulatory Care Specialty - Full Time
Redwood City, California, United States
$48-$54/hr OnsiteFull Time
Stanford Health Care
Stanford Health Care: Provides comprehensive medical care, specialized treatments, and clinical research.
5+ YOE1+ MgmtAssociates degree required, 5+ years administrative experience with 1 year supervisory experience, advanced Microsoft Office skills, strong communication, organization, and confidentiality skills.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
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3w
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Business Development Coordinator
Sunnyvale or United States
$75k-$120k/yr HybridFull Time
Bolt Graphics
Bolt Graphics: Designing high-efficiency graphics processors for professional rendering and simulation.
5+ YOE5+ years supporting executive/admin/business development functions; strong written/verbal communication, project coordination, CRM (HubSpot/Salesforce), and Microsoft Office proficiency; comfortable with travel and cross-functional work.
HubSpot, Salesforce, Confluence, Microsoft PowerPoint, Microsoft Teams, Microsoft SharePoint, Microsoft Outlook
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2mo
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Commercial Team Coordinator (Sales, Marketing, Commercial Operations)
Redwood City, California, United States
OnsiteFull Time
Allakos
Allakos: Biotech developing immune-targeted therapies for allergic and inflammatory diseases.
7+ YOEBachelor’s degree; 7+ years admin/coordination experience; 5+ years in life sciences preferred; startup experience; advanced Microsoft Office; strong communication and organizational skills.
Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Outlook
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1mo
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Human Resources Coordinator
Santa Clara, California, United States
$27/hr OnsiteFull Time
UNIQLO
UNIQLOTokyo Stock Exchange: 9983: Sells casual apparel and accessories through global retail stores.
1+ YOEAssociate's degree or 1+ years HR/admin experience, strong communication, ability to work flexible schedules, knowledge of ADP PayForce, WFS, and Workday, ability to stand and perform light lifting.
ADP PayForce, WFS, Workday
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1mo
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Treatment Coordinator - Oral Sugery
Milpitas or San Jose
$24-$28/hr OnsiteFull Time
Paradigm Oral Health
Paradigm Oral Health: Provides specialized oral surgery and periodontal healthcare services.
1+ YOEHigh school diploma, 1+ year customer service experience required; dental/medical experience preferred. Requires dental terminology knowledge, office/admin skills, HIPAA compliance, strong communication and organizational skills.
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1w
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Office Coordinator I - Mental Health 352
San Jose, California, United States
$26-$32/hr OnsiteFull Time, Part Time
Telecare
Telecare: Operates behavioral health programs and psychiatric treatment facilities.
1+ YOEHigh school/GED, 1+ year admin experience, proficiency with Microsoft Office and data entry, must be 18+, valid driver\u0002s license and vehicle insurance, pass physical/PPD/background checks.
Microsoft Office
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2mo
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EHS Application Admin
Atlanta or Tucson or Washington or Tampa or Seattle or Colorado Springs or San Francisco or San Diego or Sacramento or Richmond or Silicon Valley or Raleigh-Durham or Phoenix or Pasadena or Orlando or Newport Beach or Nashville or Jacksonville or Houston or Greenville or Edison or Denver or Dallas or Fort Lauderdale or Charlotte or Boston or Baltimore or Austin
$90k-$140k/yr OnsiteFull Time
DPR Construction
DPR Construction: General contractor for complex technical and sustainable construction projects.
3+ YOE3+ years as applications administrator/analyst; experience with enterprise applications; ITSM tools; vendor coordination; travel required.
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1mo
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Enrollment and Eligibility Coordinator
East Palo Alto, California, United States
$32-$34/hr OnsiteFull Time
Peninsula Family Service
Peninsula Family Service: Provides early childhood education and support services for seniors.
2+ YOE2+ years experience in customer service/data entry/admin; proficient in Microsoft Office, NoHo and Child Plus; conduct outreach, process enrollments, maintain records; clear background check, recent TB test, and COVID immunizations required.
Microsoft Excel, Microsoft Word, Microsoft Access, NoHo, Child Plus
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5d
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Admin Assistant, Ads Engineering
Los Gatos, California, United States
$80k-$149k/yr HybridFull Time
Netflix
NetflixNASDAQ: NFLX: Provider of global streaming entertainment and video content.
Supporting multiple leaders with complex calendars, travel and expense coordination, event planning, Google Suite and Slack proficiency, strong communication, discretion, organization, and problem-solving.
Google Drive, Google Docs, Google Sheets, Google Slides, Slack
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3d
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KAISJP00251564 Admin Clerical-Subject Matter Expert-Contractor
San Jose or Santa Clara or Redwood City
OnsiteFull Time
Kaiser Permanente
Kaiser Permanente: Integrated healthcare and insurance services provider
1+ YOEAssociate's degree or 1 year clinical research/healthcare experience; organized, detail-oriented; knowledge of GCP, HIPAA, research documentation; strong communication and administrative skills.
Electronic health record systems, Research databases, Microsoft Office
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2mo
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Executive Administrative Partner
Sunnyvale or Menlo Park
$61k-$145k/yr OnsiteFull Time
Meta
MetaNASDAQ: META: Develops social networking platforms and virtual reality technologies.
5+ YOE5+ years admin and executive support; travel coordination; calendar and expense management; MS Office and Google Suite.
Microsoft Office, Google Suite
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1mo
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Practice Manager
Palo Alto, California, United States
$90k-$115k/yr OnsiteFull Time
LVIS
LVIS: AI software for diagnosing and treating neurological brain disorders.
5+ YOE5+ years in daily operations management in an outpatient medical setting; strong scheduling, front desk, admin coordination; EMR familiarity; organized, communicative; insurance coordination experience.
EMR, Administrative software
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2mo
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Sr. Executive Assistant
Mountain View or San Francisco
$155k-$214k/yr HybridFull Time
Databricks
Databricks: A unified platform for data analytics and artificial intelligence.
10+ YOE10+ years exec admin/program management experience supporting C-Suite in tech. Strong travel, calendar management, and cross-functional coordination.
Google Calendar, Gmail, AI tools
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3w
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Certificated Substitute Teacher 2026/2027 School Year
Salinas, California, United States
$209-$300/day OnsiteMultiple Commitments Available
Salinas City Elementary
Salinas City Elementary: Provides public elementary and preschool education for students.
Holds appropriate California teaching/admin/special credential or a valid 30-day emergency substitute permit; able to deliver classroom instruction, manage behavior, assess student progress, and coordinate aides.
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