60 administrative operations specialist jobs at 45 companies in Arcadia, CA
2mo
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Administrative Specialist
Los Angeles, California, United States
$34-$44/hr HybridFull Time
1+ YOEProvides receptionist and office operations support including phone answering, guest reception, scheduling, facilities coordination, invoice processing, event support; high school diploma/GED and ~1 year administrative experience preferred.
1mo
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Claims Administrative Specialist
Napa or Sherman Oaks
$46k-$61k/yr HybridFull Time
Experience in insurance or healthcare preferred; strong communication, organization, customer service, Microsoft Word/Excel/Outlook proficiency, ability to handle PHI and follow procedures accurately.
Microsoft Word, Microsoft Excel, Microsoft Outlook
1mo
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Claims Administrative Specialist
Sherman Oaks or Napa
$46k-$61k/yr HybridFull Time
Experience in insurance or healthcare preferred, strong communication and organizational skills, Microsoft Word/Excel/Outlook proficiency, ability to handle PHI and follow procedures with accuracy.
Microsoft Word, Microsoft Excel, Microsoft Outlook
3w
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Academic Operations Specialist
Long Beach, California, United States
$5k-$5k/mo OnsiteFull Time
2+ YOEBachelor's equivalent and 2 years related experience; strong data management, analysis, reporting, statistical and database skills; experience with curriculum administration, faculty processes, and higher education operations.
2mo
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Operations Support Specialist - CORP
Irvine, California, United States
$26-$33/hr OnsiteFull Time
3+ YOEHigh school diploma required; minimum 3 years of operations, administration, or property management experience; strong customer service, communication, multitasking, and office management system skills; Yardi experience is a plus.
Microsoft Office, Yardi, computer systems, databases, inventory management systems, enterprise resource planning systems
3d
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People Operations Specialist
Los Angeles, California, United States
$65k-$85k/yr OnsiteFull Time
2+ YOE2+ years of HR or People Operations experience, preferably with leave/accommodation administration or HRIS systems; bachelor's degree; FMLA/ADA knowledge; HRIS administration, reporting, analytical, communication, and data privacy skills.
2mo
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IT Operations Specialist
Irvine, California, United States
OnsiteFull Time
2+ YOE2+ years IT operations/support experience, expertise with macOS and Windows, networking fundamentals, MDM/IAM/SSO administration, endpoint security, ticketing, troubleshooting, documentation, and stakeholder communication.
macOS, Windows, MDM, IDP/SSO, endpoint security, ticketing systems, OMS, WMS, PowerShell, APIs, Zendesk, Google Workspace, BetterCloud
3w
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HAB Crew Specialist (Operations Support)
Lancaster, California, United States
$18/hr OnsiteFull Time
High school diploma or GED, at least one year of administrative or clerical experience, Microsoft Office proficiency, strong organization and communication skills, accurate recordkeeping, confidentiality, and problem-solving ability.
Microsoft Office Suite, Microsoft Word, Microsoft Excel, Microsoft Outlook
2w
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Operations Support Specialist
Long Beach, California, United States
$29/hr OnsiteFull Time
4+ YOERequires high school-level skills, 4 years of related knowledge and experience, Regulation E and card-services knowledge, customer service, analytical ability, confidentiality, and MS Office proficiency.
ACH, Share Drafts, Bill Pay, ATM, Mobile (RDC), CAMS, FALCON, FICO Card Alert Services, Verified by Visa (3DS), Microsoft Word, Microsoft Excel, Windows, Microsoft Outlook, Internet
1mo
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Claim Operations Specialist
Diamond Bar, California, United States
$45k-$75k/yr OnsiteFull Time
1+ YOEHigh school diploma or GED and 1 year service-related experience or Bachelor’s degree; competency with Microsoft Office, e-mail, web apps and databases; strong communication, analytical, and accountability skills.
Microsoft Office, e-mail, Web-enabled applications, database software
1mo
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Systems Operations Specialist
Pasadena, California, United States
$26-$29/hr OnsiteFull Time
High school diploma or equivalent, data entry (50 WPM), strong organizational skills, payroll entry, timesheet processing, documentation of start-up and warranty reports, proficiency with Microsoft Excel/Word, Gmail, Google Drive/docs/sheets, PDF Writer, Bluebeam, Smartsheet, Box, Rhumbix, and 360/IFS.
Microsoft Excel, Microsoft Word, Gmail, Google Drive, Google Docs, Google Sheets, PDF Writer, Bluebeam, Smartsheet, Box, Rhumbix, 360/IFS
3w
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Specialist, Legal Operations
Beverly Hills or Los Angeles or United Kingdom or Munich
$30-$50/hr RemoteFull Time
3+ YOEBachelor’s degree and 3+ years in legal or people operations, legal administration, or legal project management. Requires contract workflow experience, advanced Microsoft Office proficiency, organization, discretion, and analytical skills.
Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook
4d
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Operations Training Specialist Lead
March Air Reserve Base, California, United States
$25/hr OnsiteFull Time
1+ YOERequires 1–2 years of related experience, interim Secret clearance, scheduling systems and Microsoft Office proficiency, communication, attention to detail, multitasking, and critical-thinking skills; bachelor's degree and Top Secret clearance preferred.
Graduate Training Integration Management System (GTIMS), Aviation Resource Management System (ARMS), Microsoft Office
4d
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Operations Training Specialist Lead
March Air Reserve Base, California, United States
$25/hr OnsiteFull Time
1+ YOERequires 1–2 years of related experience, interim Secret clearance, scheduling and MS Office skills, communication, attention to detail, multitasking, and critical thinking. Bachelor's degree and Top Secret clearance preferred.
Graduate Training Integration Management System (GTIMS), Aviation Resource Management System (ARMS), Microsoft Office, Performance Work Statement (PWS)
2w
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Budget Operations Specialist
Highland, California, United States
OnsiteFull Time
4+ YOEBachelor’s degree in business administration, accounting, finance, or related field and 4+ years managing multi-cost-center budgets, expenditures, and financial reporting; advanced Microsoft Office skills required.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint
1w
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Paneling Operations Specialist
Commerce, California, United States
$70k-$88k/yr OnsiteFull Time
Bachelor’s degree in business administration, healthcare, or organizational management, or equivalent experience preferred; healthcare process implementation and EHR experience preferred; Lean/Six Sigma certification and English/Spanish bilingualism preferred.
Electronic Health Records (EHR), NextGen, Lean, Six Sigma
1w
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Admissions Operations and Data Specialist
Claremont, California, United States
$80k-$86k/yr OnsiteFull Time
3+ YOEBachelor’s degree and 3+ years in operations, data management, or analytics required. Slate experience preferred; strong organizational, communication, reporting, and data skills required.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Canva, Adobe Creative Suite, Technolutions Slate, Qualtrics, SQL, Python, C++, Java, JavaScript, Swift, DHTML, CSS
1w
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Marketing Operations Specialist, Consultant - Print Operations
El Dorado Hills or California or Long Beach or Lodi or Oakland or Rancho Cordova or Redding or San Diego or Woodland Hills
$112k-$167k/yr HybridFull Time
7+ YOEBachelor's degree in marketing, business administration, or related field, or high school diploma/GED plus four years' relevant experience; 7+ years in marketing, print and digital production, project management, and regulated industries.
3w
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Contracts & Legal Operations Specialist
El Segundo or Los Angeles or San Francisco or Washington or San Diego or Seattle or London
$110k-$145k/yr HybridFull Time
4+ YOEBachelor's degree or paralegal certificate; 4+ years in contracts or legal operations; independent vendor contract and NDA negotiation; CLM workflow administration; strong analytical, organizational, communication, and project skills.
Docusign, CLM, AI-native tools
5d
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TikTok Shop AM Operations Specialist (Life Style — Home & Living / FMCG / Electronics) — Japan (Third-party Associate)
Tokyo or Los Angeles or Singapore or New York City or London or Dublin or Paris or Berlin or Dubai or Jakarta or Seoul or Tokyo
OnsiteTemporary
1+ YOE1+ year e-commerce operations preferred; accurate administrative and data-entry skills; stakeholder coordination; intermediate Word and Excel; VLOOKUP, filters, or PivotTables; working-level English; ability to manage multiple tasks under SOPs.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, VLOOKUP, Lark, TikTok, Instagram, YouTube
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