165 administrative support specialist jobs at 108 companies in Millbrae, CA
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Administrative Support Specialist
Fairfield or Northville
$60k-$70k/yr OnsiteFull Time
3+ YOEU.S. citizenship, high school diploma or equivalent, and 3–10 years of administrative experience depending on education. Requires Microsoft Office, SharePoint, Adobe tools, strong communication, organization, and time management.
Microsoft Office, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft SharePoint, Adobe Acrobat, Adobe InDesign, Adobe Photoshop, Adobe Illustrator
3mo
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Administrative Specialist
Santa Cruz, California, United States
$34/hr OnsiteFull Time
Provides administrative support for purchasing, fiscal, payroll/personnel, facilities, and departmental operations; requires bachelor's degree or equivalent experience, strong communication, financial and computer skills, and ability to pass background checks.
Banner/FIS, Banner, UC Path, CruzBuy, CruzFly, CruzPay, Campus Data Warehouse, Microsoft Word, Microsoft Excel
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Administrative Specialist
Napa, California, United States
$70k-$85k/yr OnsiteFull Time
5+ YOERequires a valid driver's license, strong administrative, communication, organization, and customer service skills, Microsoft Suite proficiency, and preferably five years of administrative and construction experience.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Microsoft Office 365, CMiC, One-Key, Procore Workforce Planning, WEX
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Administrative Specialist - Travel & Expense
Emeryville, California, United States
HybridFull Time
3+ YOERequires 3+ years coordinating business travel, expense reports, or administrative support; executive travel experience; Concur or similar platform experience; strong policy, communication, organization, and confidentiality skills.
Concur, Microsoft Outlook, Microsoft Teams, Microsoft Excel
2mo
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Administrative Specialist, Capital Markets
San Francisco, California, United States
$70k-$85k/yr OnsiteFull Time
1+ YOE1-3 years supporting multiple people; proficiency with Microsoft Word, Excel, PowerPoint, Outlook; strong organization, communication, multitasking, proofreading, and client service skills; Bachelor's preferred.
Microsoft PowerPoint, Microsoft Word, Microsoft Excel, Microsoft Outlook, Adobe InDesign, Adobe Photoshop, Capforce, Dealio, CoStar, JLL Research
2mo
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2026-27 Administrative Specialist II - High School
San Rafael, California, United States
$25-$36/hr OnsiteFull Time
Full-time Administrative Specialist II at Terra Linda High School, 204 days/year. Hourly pay $24.91–$36.43 with initial placement based on experience and CSEA agreement.
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Program Administrative Specialist - Urban Y
San Francisco, California, United States
$25/hr OnsitePart Time
1+ YOE1–2 years administrative or program support experience; strong organization, communication, Microsoft Office and Google Workspace proficiency; ability to lift 30 lbs and work evenings/weekends as needed.
Microsoft Office, Google Workspace, Apricot, Salesforce
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Clerical and Administrative Specialist
Hayward, California, United States
$18-$20/hr OnsitePart Time
1+ YOE1+ year administrative support experience; high school diploma or equivalent; valid driver's license; computer knowledge including Windows, MS Word, MS Excel, HMIS, and office software; strong communication and organizational skills.
Windows, Microsoft Word, Microsoft Excel, HMIS
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Administrative Specialist - Laser Systems Engineering & Operations Division
Livermore, California, United States
$38-$46/hr OnsiteFull Time
Advanced administrative support experience, strong organization and communication skills, ability to manage competing priorities, Microsoft Office proficiency, discretion with sensitive information, and eligibility for U.S. DOE Q clearance.
Microsoft Office
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Administrative Specialist, Home Health
San Ramon, California, United States
$17-$20/hr OnsiteFull Time
Strong oral and written communication, expert Microsoft Excel and Microsoft Office skills, ability to gather and compile data, prepare reports, manage confidential information, and interact with diverse people.
Microsoft Office, Microsoft Excel
2w
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Electronic Resources Administrative Specialist, Administrative Analyst/Specialist, Exempt I
Sonoma, California, United States
$5k-$8k/mo OnsiteFull Time
2+ YOEBachelor's degree or equivalent and 2+ years administrative experience; experience with library electronic resources lifecycle preferred; intermediate Microsoft Word/Excel; knowledge of ExLibris Alma, Primo, PeopleSoft, COUNTER preferred.
Microsoft Word, Microsoft Excel, Google Suite, ExLibris Alma, Primo, PeopleSoft, COUNTER
2mo
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Laboratory Records & Administrative Specialist
Jefferson or Lakewood or Lenexa or Jamaica or Bothell or Irvine or Alameda or Atlanta
$19-$24/hr OnsiteFull Time
2+ YOE2+ years administrative/records experience, proficiency with Microsoft Office and SharePoint, experience with document scanning/PDF conversion and electronic records management, ability to pass FDA background investigation and perform routine lifting.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft SharePoint, Microsoft Visio, Microsoft Project, Laboratory Information Management System (LIMS), Adobe Acrobat, QMiS, OCR
3mo
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Administrative Specialist (SHORT-TERM, TEMPORARY)
Santa Clara or Saratoga
$54/hr OnsiteContract, Temporary
2+ YOETwo years of technical program experience; Associate’s degree in business, education, or related field.
1mo
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Sales Support Specialist
San Jose, California, United States
$75k-$85k/yr OnsiteFull Time
5+ YOEAA degree required (BA/BS preferred), 5+ years sales support experience, data entry and order tracking experience, strong communication and problem-solving skills, proficiency with Microsoft Word and Microsoft Excel.
Microsoft Word, Microsoft Excel
3w
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Administrative Specialist II, Terra Linda High School 2026/2027 School Year
San Rafael, California, United States
$25-$36/hr OnsiteFull Time
Full-time administrative role (8 hrs/day, 5 days/week). Placement and salary per CSEA Skill Grade 111; contact HR for application details.
3mo
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Support Specialist: FI
Woodland Hills or Scottsdale or Denver or San Francisco
$22-$30/yr OnsiteFull Time
Typing 50+ wpm; 5+ years MS Office; able to follow procedures; team-oriented; self-directed; able to handle high volume workloads; strong communication; detail- and results-oriented.
MS Office
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Field Support Specialist
Cupertino or Palo Alto or Santa Clara or Santa Cruz or Sunnyvale
$21-$24/hr FieldFull Time
0.5+ YOEHigh school diploma required; 6+ months experience preferred; strong customer service, MS Office and MFD skills; ability to lift 40–60 lbs and perform shipping/receiving tasks.
Microsoft Office Suite, MFD equipment, chain of custody software package, Greenhouse Applicant Tracking System
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Scheduler Support Specialist
Fairfield, California, United States
$29-$34/hr OnsiteFull Time
1+ YOERequires 1+ year of military training scheduler experience, Microsoft Word, Excel, and PowerPoint proficiency, active Secret clearance, and U.S. citizenship. USAF and 621 or 821 CRG experience preferred.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, 621 CRW-directed computer database systems, Joint Readiness Training Center (JRTC)
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Operations Support Specialist
Richmond, California, United States
$32-$42/hr OnsiteFull Time
Associate degree or equivalent experience; operational workflow or service coordination experience, professional communication, organization, electronic systems familiarity, and problem-solving skills.
Computerized Maintenance Management System (CMMS)
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Business Support Specialist
San Francisco, California, United States
$25-$30/hr OnsiteFull Time
High school diploma or equivalent, reception or concierge experience, Google Suites and CMMS familiarity, facility operations knowledge, vendor coordination skills, and ability to lift objects and stand or walk for extended periods.
Google Suites, CMMS, HVAC, ticketing system
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