HiringCafe
Join our community

12 file assistant jobs at 11 companies in Birmingham, AL

2mo
Save
Mark Applied
Hide
Office Assistant
Moody, Alabama, United States
OnsiteFull Time
High Tide Oil Company
High Tide Oil Company: Family-owned Alabama oil jobber supplying fuels, lubricants, petroleum equipment, hauling services, convenience stores, and franchised restaurants.
Perform clerical and administrative support including copying, scanning, filing, driver and unit compliance record keeping, assisting dispatch, driver scheduling (FMCSA/DOT), and vendor/invoice organization; occasional weekends/evenings.
Job PostingView all
1mo
Save
Mark Applied
Hide
Escrow Assistant
Hoover, Alabama, United States
OnsiteFull Time
DHI Title
DHI TitleNYSE: DHI: Title insurance agency providing title insurance and settlement services to homebuyers through D.R. Horton’s affiliated homebuilding network.
0.5+ YOEPrepare and manage escrow files, order title commitments, coordinate closings, prepare receipts and wire instructions, assist with pre- and post-closing tasks; associate degree or 6–12 months related experience.
Job PostingView all
1mo
Save
Mark Applied
Hide
Litigation Legal Practice Assistant
Birmingham, Alabama, United States
OnsiteFull Time
Burr & Forman
Burr & Forman: Regional full-service law firm serving businesses and governments with local, national, and international legal counsel.
2+ YOE2+ years litigation legal assistant/secretary experience, associate's degree or equivalent, knowledge of court filing procedures, Microsoft Word proficiency, 50 WPM typing, strong organization and communication skills.
Microsoft Word
Job PostingView all
1mo
Save
Mark Applied
Hide
Escrow Assistant
Hoover, Alabama, United States
OnsiteFull Time
D.R. Horton
D.R. HortonNYSE: DHI: America's largest homebuilder, constructing and selling high-quality homes.
0.5+ YOEPrepare and manage escrow files, order title commitments and payoffs, coordinate closings, prepare disbursements and loan packages; associate's degree or 6–12 months related experience or equivalent.
Job PostingView all
12h
Save
Mark Applied
Hide
Assistant -Admin
Vestavia or Birmingham
OnsiteFull Time
Vulcan Materials Company
Vulcan Materials CompanyNYSE: VMC: The nation's largest producer of construction aggregates and related materials.
3+ YOEAssociate’s degree or equivalent experience required; bachelor’s preferred. Requires 3–5 years of administrative or office management experience, strong communication, organization, document, filing, and technology skills.
Zoom, Campaign Monitor, Google Slides, Microsoft PowerPoint, Canva, Google Workspace, Google Sheets, Microsoft Excel, Cornerstone
Job PostingView all
3w
Save
Mark Applied
Hide
Legal Administrative Assistant
Birmingham, Alabama, United States
HybridFull Time
Wilson Elser
Wilson Elser: Full-service national law firm providing comprehensive legal defense services.
5+ YOEHigh school diploma, 5+ years administrative experience (law firm/litigation preferred), familiarity with legal terminology and e-filing, strong communication, organization, and confidentiality skills.
File & ServeXpress, document management system
Job PostingView all
1mo
Save
Mark Applied
Hide
Administrative Assistant I - Geography - 529396
Tuscaloosa, Alabama, United States
$17-$20/hr OnsiteFull Time
The University of Alabama
The University of Alabama: Public research university based in Tuscaloosa, Alabama.
High school diploma or GED required. Perform routine administrative tasks, receptionist duties, data entry, file maintenance, and use office systems; experience with Astra, Banner, and BuyBama preferred.
Astra, Banner, BuyBama
Job PostingView all
2mo
Save
Mark Applied
Hide
Central Office Administrative Assistant - ACSD - Apply 6/15/2026 - 9/11/2026
Alabaster, Alabama, United States
OnsiteFull Time
Alabaster City Schools
Alabaster City Schools: Public school district serving Alabaster, Alabama.
High school diploma or equivalent required (bachelor's preferred). Proficiency with computer software, filing/record-keeping, telephone skills, use of business equipment, experience with SETS preferred, ability to lift up to 25 lbs, and maintain confidentiality.
SETS
Job PostingView all
4w
Save
Mark Applied
Hide
Campaign Processing Asst.
Birmingham, Alabama, United States
OnsiteTemporary
United Way of Central Alabama
United Way of Central Alabama: Nonprofit community organization connecting Central Alabama residents with health, education, financial stability, and essential support services.
Prepare and file federal/state tax returns, complete annual IRS certifications, review financial documents, assist clients, must have valid Alabama driver’s license, reliable transportation, background checks and insurance eligibility.
Job PostingView all
3w
Save
Mark Applied
Hide
2027 Spring - Mission Delivery Intern
Birmingham, Alabama, United States
HybridInternship
Make-A-Wish Alabama
Make-A-Wish Alabama: Creating life-changing wishes for children with critical illnesses.
Support wish team with file management, liaising with families, medical professionals and volunteers, database entry, administrative tasks, and assisting with wish visits and logistics.
Job PostingView all
1mo
Save
Mark Applied
Hide
Central Office Bookkeeper
Mountain Brook, Alabama, United States
OnsiteFull Time
Alabama State Department of Education
Alabama State Department of Education: The state government agency overseeing Alabama's public K-12 education system.
Perform accounts payable and receivable, process purchase orders and invoices, prepare checks, maintain vendor files, assist with audits and budget documents, and support payroll, fixed assets, and general ledger tasks.
Job PostingView all
1mo
Save
Mark Applied
Hide
Front Desk
Bessemer, Alabama, United States
OnsiteFull Time
Urology Centers of Alabama
Urology Centers of Alabama: Private Alabama urology practice providing urologic, urogynecologic, oncology, and radiation-oncology care.
Greet and assist patients, check in at kiosks, collect documents, enter data into EMR, prepare visit files, schedule follow-ups; high school/GED and strong interpersonal, communication, confidentiality, and office equipment skills.
Windows, Microsoft Office, EMR
Job PostingView all