24 file assistant jobs at 21 companies in Cotati, CA
2mo
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Administrative Assistant/Job File Coordinator
Martinez, California, United States
$20/hr OnsitePart Time
High school diploma preferred; proficient in Microsoft Office; strong communication, organizational and data entry skills; able to lift/move files.
Microsoft Office
1w
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Litigation Practice Assistant
San Francisco, California, United States
$84k-$112k/yr HybridFull Time
3+ YOEBachelor's or equivalent experience, minimum 3 years litigation assistant experience including calendaring and e-filing; advanced Microsoft 365 proficiency; strong writing, organization, and court filing skills; able to work in office 3+ days/week.
Microsoft 365, Copilot, PowerAutomate, PowerBI, ChatGPT, PACER, CM/ECF
1w
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Litigation Practice Assistant
San Francisco, California, United States
$84k-$112k/yr HybridFull Time
3+ YOEBachelor's degree or equivalent, minimum 3 years litigation legal assistant experience including calendaring and e-filing; advanced Microsoft 365 skills; strong organization, communication, and project management.
Microsoft 365, Copilot, PowerAutomate, PowerBI, ChatGPT, PACER, CM/ECF
2mo
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Legal Practice Assistant
San Francisco, California, United States
$75k-$113k/yr OnsiteFull Time
10+ YOE10+ years as a practice assistant or legal secretary; strong legal terminology and document knowledge; 70+ WPM typing; proficiency in MS Office, document management, time entry, e-filing and database software; excellent communication, proofreading, and organizational skills.
Microsoft Office, document management, time entry, e-filing, database software
1w
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Legal Administrative Assistant
Los Angeles or Irvine or Walnut Creek or San Francisco
$75k-$95k/yr OnsiteFull Time
5+ YOEHigh school diploma, minimum 5 years litigation administrative experience, e-filing knowledge, proficient with Microsoft Office and legal research/filing systems, strong communication and organizational skills.
Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, DropBox, Lexis Nexis, File & Serve Xpress, Odyssey, PACER, ECF, iManage, CompuLaw, Aderant, File Site
2w
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Aviation Safety Assistant (Office Automation)
San Juan or Salt Lake City or Herndon or Richmond or Renton or Spokane or Charleston or Milwaukee or Casper or Vestavia Hills or Anchorage or Fairbanks or Juneau or Scottsdale or Little Rock or Alameda or Fresno or Lawndale or Long Beach or Riverside or Sacramento or San Diego or San Jose or Van Nuys or Denver or Enfield or Miramar or Orlando or Tampa or Hapeville or Honolulu or Boise or Des Plaines or Springfield or West Chicago or Plainfield or Ankeny or Wichita or Louisville or Baton Rouge or Portland or Glen Burnie or Burlington or Belleville or Grand Rapids or Minneapolis or Jackson or Kansas City or Saint Ann or Helena or Lincoln or Las Vegas or Reno or Saddle Brook or Albuquerque or Farmingdale or Garden City or Latham or Rochester or Charlotte or Greensboro or Fargo or Cincinnati or Columbus or North Olmsted or Oklahoma City or Hillsboro or Allentown or New Cumberland or Philadelphia or Pittsburgh or West Columbia or Rapid City or Memphis or Nashville or Houston or Irving or Lubbock or San Antonio
$39k-$56k/yr OnsiteFull Time
1+ YOEProvide administrative and semi-technical support in a Flight Standards field office, prepare and review reports, maintain files, assist applicants and the public, and use FAA automation systems.
SAS, Enhanced Flight Standards Automated System (eFSAS)
2w
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Administrative Assistant
Concord or Roseville
$20-$27/hr OnsiteFull Time
1+ YOEHigh school diploma/GED and 1 year office administrative experience required; insurance experience preferred; duties include correspondence, filing, invoicing, recordkeeping, travel arrangements and computer keyboarding.
1mo
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Legal Assistant
San Francisco, California, United States
$80k-$100k/yr HybridFull Time
Experience in law firm litigation support, California and federal filings (PACER/CM/ECF), proficiency with Microsoft Office and e-discovery platforms, strong proofreading, organization, and ability to support multiple attorneys.
PACER, CM/ECF/E-Filing, Sharefile, TrueFiling, Law ToolBox, Microsoft Office Suite, RelativityOne, Nextpoint, Lexbe
1mo
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Legal Administrative Assistant- Litigation
San Francisco, California, United States
$90k-$105k/yr HybridFull Time
2+ YOEMinimum 2 years general litigation experience; proficiency with Microsoft Word, Excel, Outlook; experience with e-filing, document management (e.g., NetDocs), and time/billing systems; experience supporting attorneys and ability to prepare court filings.
Microsoft Word, Microsoft Excel, Microsoft Outlook, NetDocs, Elite
5d
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Department Assistant II
San Francisco, California, United States
$30-$41/hr OnsiteFull Time
1+ YOEHigh school diploma or GED, one year of recent relevant experience, administrative office procedures, filing and office systems, clerical processing, and English language and grammar proficiency.
2mo
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Legal Administrative Assistant
San Francisco, California, United States
$80k-$110k/yr HybridFull Time, Contract
3+ YOEProvide administrative and litigation support; manage matter openings/closings; prepare and file legal documents; handle calendars, billing support, and travel arrangements.
File & ServeXpress, Electronic filing systems
3w
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Student Assistant - General
Napa, California, United States
$17/hr OnsitePart Time, Temporary
Knowledge of office procedures, typing, filing, telephone skills, basic clerical experience; must communicate effectively; bilingual skills may be required; student enrollment/financial aid status considered for Federal Work Study.
2mo
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Physical Therapist Assistant
San Rafael or San Rafael or Redwood City
$40-$45/hr OnsiteFull Time
0+ YOELicensed PTA with state license, CAPTE-certified, CPR on file; associate degree from accredited PTA program; strong communication and patient care skills.
1mo
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Legal Administrative Assistant
San Francisco, California, United States
$78k-$117k/yr OnsiteFull Time
3+ YOEHigh school diploma or GED and 3 years related experience (or equivalent). Knowledge of legal terminology, court filing, time entry, Microsoft Word/Excel/PowerPoint/Outlook, redlining tools; ability to type 50 WPM.
Microsoft Word, Microsoft Excel, PowerPoint, Outlook, time entry software, redlining tool
2d
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Litigation Legal Assistant
San Francisco or Cleveland or Chicago or Columbus or New York City or Wilmington or Hackensack
$95k-$125k/yr HybridFull Time
3+ YOERequires 3+ years of litigation experience, a high school diploma, federal and state filing experience, Microsoft Office and PDF software proficiency, organization, communication, and customer service skills.
Microsoft Office, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, PDF, InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage
2w
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Sales Administration Assistant
San Francisco, California, United States
$36/hr OnsiteFull Time
Perform data entry, maintain records and filing systems, handle mail, operate office equipment and point-of-sale systems, welcome guests, answer phones, and lift items up to 10 lbs; 1 year administrative support experience preferred.
6d
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Nutrition Assistant, Full Time, Variable Shift
Clearlake, California, United States
$25-$30/hr OnsiteFull Time
Prepare, reheat, portion and serve patient and cafeteria meals following food-safety and prescribed diets; maintain food-service records and NSS card file; follow health and safety guidelines.
cash register
3w
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Human Resources Student Assistant -Solano Campus
Vallejo, California, United States
$17/hr OnsitePart Time
Perform front-desk reception, phone handling, mail distribution, filing, photocopying, basic data entry; must be punctual, organized, detail-oriented, confidential, and able to use Microsoft Office and Google Docs.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Google Docs
1mo
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Electronic Data Interchange (EDI) Claims Assistant
Emeryville, California, United States
$31/hr HybridFull Time
3+ YOEHigh school/GED, 1+ year EDI/ERA experience with 837I/837P/835, 3+ years related administrative experience, Excel/Access proficiency, basic Epic (APeX), FTP and file management experience, HIPAA knowledge, ability to work onsite in Emeryville one day/week, legal right to work in the U.S.
EPIC/APeX, NGS online system, Cirius Prebill, Remittance Manager, ApplicationXtender, Wells Fargo CEO portal, Clearinghouse EDI portals, Microsoft Excel, Microsoft Access, FTP
2mo
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Admissions Associate 2026
Berkeley, California, United States
OnsitePart Time, Full Time
2+ YOEAssist Director of Admissions; handle inquiries by phone/email; process applications and payments; maintain student files; data entry; support camp staff; assist with operations.
Microsoft Excel, Zoho CRM
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