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39 admin coordinator jobs at 36 companies in Wheaton, IL

1mo
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Full Time Admin Coordinator
Arlington Heights, Illinois, United States
$16-$17/hr OnsiteFull Time
The TJX Companies
The TJX CompaniesNYSE: TJX: Operates global off-price retail stores for apparel and home.
1+ YOEProvide store administrative support including hiring/onboarding, maintaining personnel files, cash office functions, scheduling, inventory requisition, compliance with labor laws, and customer service; requires 1 year retail and 6 months leadership experience.
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1w
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Sales Admin Coordinator
Highland Park, Illinois, United States
$18-$20/hr OnsiteFull Time
Compass Group
Compass GroupLondon Stock Exchange: CPG: Provides contract food and support services globally.
Performs clerical and administrative support including answering phones, scheduling, filing, basic bookkeeping, preparing correspondence, operating office machines, and handling cash and expense documents.
photocopiers, scanners, facsimile machines, voice mail systems, personal computers, EVEN app
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1mo
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Facilities Admin
Niles, Illinois, United States
$18-$29/yr OnsiteFull Time
Woodward
WoodwardNASDAQ: WWD: Designs control solutions for aerospace and industrial markets.
Coordinating facility maintenance, managing supplies and vendors, conducting inspections, maintaining records, and using standard office software; must be a U.S. Person under ITAR/EAR.
AutoCAD
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2w
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Import Export Admin Coordinator
Elgin, Illinois, United States
OnsiteFull Time
Flender
Flender: Manufacturer of mechanical and electrical drive systems and gearboxes.
1+ YOEMinimum 1 year transportation/logistics experience; SAP and Microsoft Office proficiency; strong written and verbal communication; customer-service orientation; accuracy in shipment tracking, documentation, freight payment coordination, and customs compliance.
SAP, Microsoft Office
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6d
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Admin Ops Coordinator-Primary Care & Complex Care McHenry Full Time Days
McHenry, Illinois, United States
$22-$33/hr OnsiteFull Time
Northwestern Medicine
Northwestern Medicine: Academic health system providing clinical care and medical research.
3+ YOEBachelor's degree or equivalent experience, 3+ years medical/business experience, insurance and patient flow knowledge, cash reconciliation, Microsoft Word and Excel, leadership and supervisory skills; CPT/ICD-10 coding preferred.
Microsoft Word, Microsoft Excel
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4d
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Office Admin/ Staffing Coordinator
Round Lake Beach, Illinois, United States
OnsiteFull Time
Healthcare Plus
Healthcare Plus: Provides professional in-home skilled nursing and personal care services.
No prior experience required; company provides training. Must be compassionate, organized, able to multitask, and have strong communication and interpersonal skills.
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2mo
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Branch Admin Specialist--Chicago, Illinois
Burr Ridge, Illinois, United States
$45k-$50k/yr OnsiteFull Time
Rollins
RollinsNYSE: ROL: Provider of essential pest and wildlife control services.
5+ YOE5+ years of office support experience; 18+ years old; pass criminal history background check and drug screen; able to work onsite in Burr Ridge, IL; strong communication; proficient with CRM and Microsoft Office; willing to coordinate branch admin tasks.
CRM, Podium, Microsoft Office, IT systems
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1mo
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Recruiting Coordinator (Contract)
Chicago or Seattle
$54k-$82k/yr HybridFull Time, Contract
Salesforce
SalesforceNYSE: CRM: Sells cloud-based customer relationship management and business software solutions.
Coordinate interviews and recruiting logistics, manage travel and offers, partner with recruiters and hiring managers, strong organization and communication skills; HR/recruiting or operational/admin experience preferred.
Workday, Slack, Google Suite
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3w
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Talent Infrastructure Coordinator
Chicago, Illinois, United States
$67k-$83k/yr HybridFull Time
Kirkland & Ellis
Kirkland & Ellis: Provides legal services for corporate, litigation, and transactional matters.
2+ YOEBachelor's degree or equivalent, 2+ years in operations/coordination/HR/admin, strong organization, communication, reporting, and technology skills (Microsoft 365, Power BI, Copilot).
Microsoft 365, Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Teams, Power BI, Microsoft Copilot
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3mo
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Intake Coordinator
Chicago, Illinois, United States
$25-$30/hr HybridFull Time
TMH Behavioral Services
TMH Behavioral Services: Provides culturally relevant mental health and community-based healing services.
2+ YOEMid-level experience in healthcare/behavioral health admin; strong EHR skills; organized, empathetic; multilingual a plus.
TheraNest, EHR
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2mo
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Administrative Project Coordinator
Chicago or Barrington
OnsiteFull Time
Pepper Construction
Pepper Construction: Provides commercial general contracting and construction management services.
1+ YOEConstruction admin experience; HS diploma; 1-3 years admin work; proficient with desktop software; strong time management and communication.
CMiC, Autodesk Construction Cloud, Bluebeam, ShareFile, Outlook
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3d
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Compliance Coordinator
Chicago, Illinois, United States
$70k-$85k/yr HybridFull Time
CWD Group
CWD Group: Provides community association and property management services.
2+ YOE2+ years experience in operations/compliance/payroll/admin or property management; hands-on business and payroll registration experience preferred; strong attention to detail, written communication, and Microsoft Office proficiency.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Yardi, AppFolio, Rippling
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6d
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Principal Coordinator, Support Operations
Chicago, Illinois, United States
$63k-$72k/yr OnsiteFull Time
Capital One
Capital OneNYSE: COF: Financial services offering credit cards, banking, and loans.
1+ YOE1+ year tech support and remote admin experience, Windows 10 and ticketing tools experience, strong written and verbal communication, process and virtualization familiarity.
Zendesk, HPSM, ServiceNow, Active Directory, VMWare, VMWare Fusion, ESX, macOS Server, JAMF Casper Suite, SCCM, Microsoft Office, Microsoft Lync, Skype, McAfee
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2mo
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Business Coordinator
Evanston, Illinois, United States
$60k-$65k/yr OnsiteFull Time
Northwestern University
Northwestern University: Private research university providing higher education and academic research.
1+ YOEBachelor's in business/accounting or equivalent experience; 1+ year administrative experience with budgets/finance/HR; advanced admin experience in academic settings; proficiency with Microsoft 365 (Excel), PeopleSoft, SalesForce; strong organization and communication.
Microsoft 365, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, SalesForce, PeopleSoft, ERX, web browsers
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3w
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Patient Coordinator
Blue Island, Illinois, United States
$19-$20/hr OnsiteFull Time
Ivy Rehab
Ivy Rehab: Provides outpatient physical, occupational, speech, and ABA therapy services.
Front-desk administrative role: greeting/checking-in patients, scheduling, verifying insurance/authorizations, collecting payments, processing new patients; Microsoft Office (Excel, Word, Outlook) proficiency; 2+ years healthcare admin experience preferred.
Microsoft Excel, Microsoft Word, Microsoft Outlook
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1w
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HR Coordinator
East Hazel Crest, Illinois, United States
$20-$23/hr OnsiteFull Time
Wind Creek Hospitality
Wind Creek Hospitality: Operates casino resorts, hotels, and entertainment destinations.
0.5+ YOEHigh school diploma or GED, bachelor’s or associate with HR experience, 6+ months HR experience, valid driver’s license, ability to obtain Illinois gaming occupational license, HR certifications desirable, strong admin and MS Outlook skills.
HRIS, UKG, JOBVITE, Microsoft Outlook
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2w
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Scheduling Coordinator
Chicago, Illinois, United States
$22-$32/hr OnsiteFull Time
University of Chicago
University of Chicago: Provides higher education and conducts academic research.
1+ YOEManage event intake and scheduling using EMS and Social Tables, handle invoicing and revenue reconciliation, supervise student employees, and perform administrative and fiscal tasks; 1+ year admin/higher-education experience and strong MS Office skills.
Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft Teams, Box, Event Management System (EMS), Social Tables
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1mo
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Data Coordinator
Chicago, Illinois, United States
$19/hr HybridFull Time
Safer Foundation
Safer Foundation: A nonprofit social service provider helping individuals with arrest and conviction records prepare for and obtain meaningful employment.
1+ YOE1+ years data entry/network admin experience (2+ years database management preferred). Associates degree or higher or equivalent experience. Proficiency with Microsoft Outlook/Word/Excel/PowerPoint, Zoom/Teams, strong data entry, reporting, and analytical skills.
Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Zoom, Teams
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1w
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Part-Time Workplace Experience Coordinator (Contractor)
Chicago, Illinois, United States
$22-$28/hr HybridPart Time, Contract
Nexxen
NexxenNASDAQ: NEXN: Provides data-driven programmatic advertising and unified adtech software platforms.
1+ YOE1-3 years office-facing experience; strong organization, communication, and proactive mindset; ability to support onboarding, HR admin, event coordination, facilities requests, and basic data entry.
Slack
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3w
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Adult Confirmation Coordinator
Chicago, Illinois, United States
$53k-$65k/yr OnsiteFull Time
Archdiocese of Chicago
Archdiocese of Chicago: Provides religious ministry, education, and social services in Chicago.
3+ YOEBachelor's in Theology/Pastoral Ministry or equivalent, 3+ years in adult formation/outreach/ministry/admin, strong communication, Microsoft Office and Zoom proficiency, commitment to Catholic teaching.
Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Zoom
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