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113 admin support jobs at 73 companies in Palo Alto, CA

2mo
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Admin Manager
San Jose, California, United States
$140k-$190k/yr OnsiteFull Time
Monolithic Power Systems
Monolithic Power SystemsNasdaq: MPWR: Provides energy-efficient integrated power semiconductor solutions for electronics.
7+ YOE7+ Mgmt5+ years in C-suite admin support; 7-10 years in office administration/management; global team leadership; strong organizational and communication skills.
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1mo
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Facilities Admin Support I
Alameda, California, United States
$22-$34/hr OnsiteFull Time
Penumbra
PenumbraNYSE: PEN: Designs and manufactures medical devices for vascular conditions.
1+ YOEHigh school/GED and 1+ years administrative experience; strong MS Office and Adobe proficiency; excellent communication, organization, and multitasking skills; ability to lift up to 25 lbs and work onsite.
Microsoft Office, Adobe Products
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1w
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Project Admin
San Jose, California, United States
$30-$40/hr OnsiteFull Time
MasTec
MasTecNew York Stock Exchange: MTZ: Builds and maintains energy, communications, and utility infrastructure.
Provide administrative support for construction projects including tracking labor and budget, processing payment requests, managing project files, coordinating vendors and insurance certificates, and preparing reports; Microsoft Office proficiency required.
Microsoft Office
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1w
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Project Admin
San Jose, California, United States
$30-$40/hr OnsiteFull Time
MasTec
MasTecNYSE: MTZ: Builds and maintains energy and communication infrastructure.
Provide administrative support to project managers, track labor and budgets, organize project files, process payments, manage vendor accounts, and perform basic bookkeeping; strong communication, organization, and Microsoft Office proficiency required.
Microsoft Office
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Project Admin
San Jose, California, United States
$30-$40/hr OnsiteFull Time
MasTec
MasTecNYSE: MTZ: Constructs and maintains critical energy and communications infrastructure.
Provide administrative support to project managers: track labor and budget, prepare reports, process payment requests, manage vendor accounts and insurance certificates, basic bookkeeping, Microsoft Office proficiency, strong communication and organizational skills.
Microsoft Office
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IT Support Admin – Executive Briefing Center (EBC)
Sunnyvale, California, United States
$85k-$120k/yr OnsiteFull Time
CrowdStrike
CrowdStrikeNASDAQ: CRWD: Provides cloud-native endpoint protection and cybersecurity services.
Manage and maintain Executive Briefing Center technology, configure and troubleshoot AV and video-conferencing systems, provide white-glove support for executives and clients, follow security best practices, and respond on-call.
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Admin Operations Coordinator
Sunnyvale, California, United States
$40-$50/hr OnsiteFull Time
Institute of Foundation Models
Institute of Foundation Models: Develops open-source frontier-class AI foundation models and research.
2+ YOE2–4 years front desk, office admin, recruiting coordination or customer service experience; calendar and travel coordination; strong customer-service and communication skills; Microsoft 365 proficiency; ATS experience preferred.
Microsoft Office, Microsoft 365, Lever, Greenhouse, Ashby
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Admin Assistant
Oakland, California, United States
$33-$42/hr OnsitePart Time, Temporary
Sutter Health
Sutter Health: Operates an integrated network of hospitals and medical clinics.
1+ YOEHigh school diploma/GED, 1 year recent relevant experience, strong written/verbal communication, time management, Microsoft Word/Excel/Outlook and EPIC experience, ability to handle PHI and prioritize tasks.
Microsoft Word, Microsoft Excel, Microsoft Outlook, EPIC
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Admin Assistant, Partnerships Operations
Los Gatos, California, United States
$80k-$149k/yr OnsiteFull Time
Netflix
NetflixNASDAQ: NFLX: Provider of global streaming entertainment and video content.
Senior administrative/executive assistant experience supporting multiple leaders across global teams; strong organization, communication, discretion, event planning, and cross-functional coordination skills.
Google Suite, Google Groups, Slack
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Senior Coordinator, Project Admin
South San Francisco, California, United States
$45-$59/hr OnsiteFull Time
Denali Therapeutics
Denali TherapeuticsNASDAQ: DNLI: Developing therapies to treat neurodegenerative and lysosomal storage diseases.
4+ YOEHigh school diploma/equivalent and 4+ years administrative support experience; proven senior-leadership support; advanced computer and G-Suite skills; strong communication, confidentiality, organization, and multitasking.
G-Suite
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Customer Support Admin - IT
San Jose, California, United States
OnsiteFull Time
Honeywell International
Honeywell InternationalNASDAQ: HON: Designs and manufactures technologies for aerospace, buildings, and industry.
4+ YOEBachelor in IT or 4 years experience, A+ certification, 2 years WAN network troubleshooting, 4 years deploying end-user hardware via automated provisioning, MS Intune/Office365 knowledge, Netscout and Acronis experience.
Active Directory, Microsoft Intune Admin Center, Zscaler Client Connector, Microsoft Company Portal, Netscout, Acronis, TEAMS VoIP, Microsoft Office365, Ivanti EPM, MS USMT
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Legal Support Specialist - Admin
Kansas City or Atlanta or Washington or Denver or Miami or St. Louis or Birmingham or Boston or Chattanooga or Chicago or Charleston or Dallas or Edwardsville or Fort Lauderdale or Fort Worth or Houston or Jefferson City or Los Angeles or Nashville or New York or Park City or Philadelphia or Phoenix or Raleigh or Seattle or San Francisco or Salt Lake City or Wilmington
$60k-$70k/yr RemoteFull Time
Polsinelli
Polsinelli: Am Law 100 law firm providing comprehensive legal services.
5+ YOEMinimum 5 years legal administrative experience, advanced Microsoft Office skills (Excel preferred), strong attention to detail, proofreading, confidentiality, communication, problem-solving, and ability to manage multiple projects.
Microsoft Office, Microsoft Excel
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2w
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Admin Operations Associate
South San Francisco, California, United States
$55k-$70k/yr HybridFull Time
Varsity Technologies
Varsity Technologies: Managed IT services and AI solutions for social-impact organizations.
2+ YOE2+ years in operations/administrative or procurement role; experience with ConnectWise or similar PSA/ERP; attention to detail; strong written and verbal communication; able to support on-site depot tasks.
ConnectWise
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Patient Admin Specialist II - Pulmonary Chest
Pleasanton, California, United States
$33-$37/hr OnsiteFull Time
Stanford Health Care
Stanford Health Care: Provides specialized medical care, clinical research, and health education.
1+ YOEAssist with new patient coordination, surgery scheduling, front office duties; HS diploma required; at least 1 year healthcare experience; strong communication and scheduling skills.
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Project Admin
San Jose, California, United States
$30-$40/hr OnsiteFull Time
MasTec
MasTecNYSE: MTZ: Provides infrastructure engineering, construction, and maintenance services.
Provide administrative support to project managers, track job labor and budget, organize project files and reports, process payments and lien waivers, manage vendor accounts, assist with permits; requires strong communication, organization, bookkeeping basics, and Microsoft Office proficiency.
Microsoft Office
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Lead Oracle Fusion Cloud Admin
Watsonville, California, United States
$132k-$168k/yr OnsiteFull Time
Driscoll's
Driscoll's: Produces and distributes proprietary fresh berries to global retailers.
8+ YOE8+ years ERP administration, 3+ years Oracle Fusion Cloud ERP/EPM/OTM experience, OCI knowledge, bachelor\u0002s in computer science or equivalent, ERP implementation experience, strong communication, and willingness for weekend/on-call support.
Oracle Fusion Cloud, EPM, OTM, Oracle Cloud Infrastructure, Microsoft Access, Microsoft Excel, Microsoft PowerPoint, Microsoft Word
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2mo
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IT Support Engineer
San Francisco, California, United States
$125k-$150k/yr HybridFull Time
LiveKit
LiveKit: Infrastructure for real-time voice and video AI applications.
3+ YOE3+ years IT support/IT operations; experience with Okta, Workspace ONE; Google Workspace admin; macOS; strong communication; able to work in a remote-first, hybrid environment.
Okta, Workspace ONE, Google Workspace, Slack
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3w
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Corporate Office Admin
Union City, California, United States
$22-$25/hr OnsiteFull Time
Loop Neighborhood
Loop Neighborhood: Operates a chain of convenience stores and fuel stations.
High school diploma/GED, proficiency in Microsoft Office, strong data entry and communication skills, ability to lift up to 40 lbs, multitask and support corporate and field operations.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, PDI
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Partner Support Specialist
San Francisco or Arizona or California or Colorado or Florida or Georgia or Iowa or Idaho or Illinois or Indiana or Massachusetts or Michigan or Missouri or North Carolina or New Hampshire or New Jersey or New York or Ohio or Oklahoma or Oregon or Pennsylvania or South Carolina or Tennessee or Texas or Utah or Virginia or Washington or Wisconsin or West Virginia
$20-$24/hr RemoteFull Time
Phil
Phil: Streamlines prescription access and management for patients and pharmacies.
2+ YOE2+ years in operations/admin/customer support; prior pharmacy technician or prescription-workflow experience preferred; strong attention to detail, communication, and ability to manage multiple workflows; experience with G Suite.
G Suite
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3mo
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Scheduler / Admin
San Leandro, California, United States
$25-$30/hr OnsiteFull Time
Synergy Companies
Synergy Companies: Provides residential energy efficiency and weatherization services.
Bilingual-Spanish preferred; strong communication; data entry; Excel and Google Sheets.
Excel, Google Sheets, Data Entry
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