23 administrative assistant remote jobs at 15 companies in San Mateo, CA
1mo
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Administrative Assistant (Remote)
Orinda, California, United States
$25-$39/hr RemoteFull Time
Proven administrative experience, strong organization, written and verbal communication, proficiency with Microsoft Word/Excel/Outlook or G Suite, attention to detail, ability to work independently in a remote setting.
Microsoft Word, Microsoft Excel, Microsoft Outlook, G Suite
8h
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Administrative Operations Assistant
Santa Clara or California or North America
$70k-$90k/yr RemoteFull Time
5+ YOEBachelor’s degree or equivalent experience and 5–8 years as an assistant or similar role. Requires strong organization, communication, technical proficiency, discretion, U.S. citizenship, and export-control compliance.
Google Suite, Slack, Box, Atlassian, Asana, Microsoft Office Suite, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook, Adobe Acrobat
2mo
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Executive Assistant, Legal, HR and CMC
Boston or San Francisco or Seattle or United States
$105k-$120k/yr RemoteFull Time
5+ YOE5+ years executive administrative experience supporting senior leaders (legal experience preferred); bachelor’s degree or equivalent; strong Microsoft Office skills; managing complex calendars, travel, document execution, board materials, and confidential records.
Boardvantage, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, E-Verify
2d
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AI Training - Executive Assistant - San Jose, US
San Jose or United States
$20/hr RemoteContract
3+ YOE3+ years of professional Executive Assistant, Partner, or similar experience, with exceptional writing, analytical thinking, attention to detail, and workflow evaluation skills.
2mo
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Executive Assistant
Sunnyvale, California, United States
RemoteContract
3+ YOE3+ years supporting a C-suite or startup environment; highly organized with strong written communication and confidentiality.
Google Workspace, Microsoft Office, LinkedIn, Canva
2d
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Executive Assistant
United States or Canada or Washington or New York City or San Francisco or Seattle or Denver or Boston or Los Angeles
$100k-$160k/yr RemoteFull Time
Requires strong judgment, prioritization, discretion, confidentiality, follow-through, systems orientation, executive support skills, and AI fluency or willingness to develop it.
HubSpot, Rippling, Ramp, Slack
3w
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Medical Assistant Supervisor
United States or San Mateo
$28-$30/yr RemoteFull Time
2+ YOE2+ MgmtCMA/CCMA required,2+ years clinical/administrative experience with 2+ years supervisory experience,1+ year insurance/billing experience,EMR proficiency,remote team management,excellent communication and organizational skills.
EMR
1w
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Student Assistant I
Palo Alto, California, United States
$20/hr RemotePart Time, Temporary
Current university student with strong organization, communication, deadline management, APA formatting, research methods, and independent and collaborative work skills; counseling research experience preferred.
Zoom, Canvas
2d
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Sr. Executive Assistant
Santa Clara, California, United States
$104k-$138k/yr RemoteFull Time
7+ YOERequires 7+ years supporting senior executives in complex matrixed organizations, strategic partnership experience, cross-functional coordination, business acumen, discretion, judgment, and strong written and verbal communication.
Microsoft Office, Microsoft Outlook, Slack
1w
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Legal Assistant - Insurance Defense
Woodland Hills or Irvine or Concord or Sherman Oaks
$27-$33/hr RemoteFull Time
1+ YOEHigh school diploma/GED or higher and at least one year of legal work experience supporting a professional team; strong organization, communication, typing, and confidentiality skills.
Electronic Case Management System
2mo
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Executive Assistant to Executive Team
New York City or San Francisco or Seattle or United States
$100k-$150k/yr RemoteFull Time
5+ YOE5+ years supporting C-suite executives, managing complex calendars and travel, proficiency with Google Workspace and Slack, strong communication, discretion, organization, and ability to manage VIP logistics.
Google Calendar, Google Workspace, Slack
1d
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Senior Executive Assistant - Customer Success & Services
North America or Washington or San Francisco
$103k-$174k/yr RemoteFull Time
6+ YOERequires 6+ years supporting VP-level executives, GTM or sales experience, exceptional communication, discretion, judgment, scalable process-building, Pacific Time availability, and monthly travel flexibility.
Slack, Notion, Google Workspace, AI assistants, Tofu
2mo
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Assistant Underwriter, Renewable Energy
Los Angeles or San Francisco or Denver or West Hartford or Atlanta or Chicago or Boston or New York City or Philadelphia
$30-$38/hr RemoteFull Time
1+ YOE1-3 years underwriting or underwriting-support experience in property insurance, Excel proficiency, critical thinking, strong communication, and ability to manage submissions and policy administration.
Microsoft Excel
2mo
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Subject Matter Expert – Healthcare & Social Assistance (Russian) – Remote
Kyiv or San Francisco or Jerusalem or Berlin
RemoteContract
5+ YOENative Russian with strong English, 5+ years healthcare/social assistance experience, background as RN/NP/manager/medical secretary or similar, ability to design scenarios, develop rubrics, and evaluate clinical and administrative accuracy and patient safety.
Tipalti
1w
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ServiceNow Platform Architect
Santa Clara, California, United States
$125k-$160k/yr RemoteFull Time
12+ YOERequires 12–18 years of experience and certifications as a ServiceNow administrator, application developer, implementation specialist, advanced architect, and Now Assist professional.
ServiceNow, ServiceNow CMDB, ServiceNow ConnectedOps, ServiceNow CSM, ServiceNow DevOps, Now Assist, AI Agents
1d
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Grant Program Coordinator - ORR/ACF
Maryland or North Bethesda or San Mateo
RemoteFull Time
2+ YOEBachelor's degree in a related field and 2+ years in grants, program administration, performance monitoring, technical assistance, federal consulting, or project coordination; stakeholder coordination and reporting experience required.
Microsoft Office 365 Suite, Smartsheet, Monday.com, Jira, Microsoft Project, Microsoft Planner
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