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24 file assistant jobs at 22 companies in Petaluma, CA

3mo
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Administrative Assistant/Job File Coordinator
Martinez, California, United States
$20/hr OnsitePart Time
Institute of Inspection, Cleaning and Restoration Certification
Institute of Inspection, Cleaning and Restoration Certification: Global non-profit certifying inspection, cleaning, and restoration professionals.
High school diploma preferred; proficient in Microsoft Office; strong communication, organizational and data entry skills; able to lift/move files.
Microsoft Office
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1mo
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Litigation Practice Assistant
San Francisco, California, United States
$84k-$112k/yr HybridFull Time
Orrick
Orrick: Global private law firm providing legal services to technology, energy, infrastructure, finance, and life-sciences clients.
3+ YOEBachelor's or equivalent experience, minimum 3 years litigation assistant experience including calendaring and e-filing; advanced Microsoft 365 proficiency; strong writing, organization, and court filing skills; able to work in office 3+ days/week.
Microsoft 365, Copilot, PowerAutomate, PowerBI, ChatGPT, PACER, CM/ECF
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2d
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Office Services Assistant
Port Hueneme or Travis Air Force Base or Indianapolis or Tinker Air Force Base
$56k-$91k/yr OnsiteFull Time
United States Department of Defense
United States Department of Defense: The executive department responsible for coordinating United States military forces.
1+ YOEOne year of specialized administrative or clerical experience equivalent to GS-07, including scheduling, correspondence, filing, visitor support, and office assistance. No education substitution is allowed.
Microsoft Word, Microsoft Excel, USA Hire, USAJOBS, SF-50, SF-52, SF-75, DD-214, DD3145-1, PDF, GIF, JPG, JPEG, PNG, RTF, TXT, ODT, DOC, DOCX
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1mo
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Litigation Practice Assistant
San Francisco, California, United States
$84k-$112k/yr HybridFull Time
Orrick
Orrick: Global private law firm providing legal services to technology, energy, infrastructure, finance, and life-sciences clients.
3+ YOEBachelor's degree or equivalent, minimum 3 years litigation legal assistant experience including calendaring and e-filing; advanced Microsoft 365 skills; strong organization, communication, and project management.
Microsoft 365, Copilot, PowerAutomate, PowerBI, ChatGPT, PACER, CM/ECF
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4w
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Legal Administrative Assistant
Los Angeles or Irvine or Walnut Creek or San Francisco
$75k-$95k/yr OnsiteFull Time
MG+M The Law Firm
MG+M The Law Firm: National litigation law firm representing corporate defendants in high-stakes litigation across the United States.
5+ YOEHigh school diploma, minimum 5 years litigation administrative experience, e-filing knowledge, proficient with Microsoft Office and legal research/filing systems, strong communication and organizational skills.
Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, DropBox, Lexis Nexis, File & Serve Xpress, Odyssey, PACER, ECF, iManage, CompuLaw, Aderant, File Site
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2w
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Dental Orthodontic Assistant - San Francisco
San Francisco or United States
$30-$35/hr FieldFull Time
Impress
Impress: European chain of tech-driven digital orthodontics clinics.
Prior dental assisting experience; EMR, X-ray, intra-oral scanner, and digital file management experience; valid work authorization; flexibility for travel, nights, holidays, and weekends.
EMR, X-rays, intra-oral scanners
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2mo
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Legal Assistant
San Francisco, California, United States
$80k-$100k/yr HybridFull Time
Kaplan Kirsch LLP
Kaplan Kirsch LLP: National private law partnership advising public agencies and companies on transportation, environmental, infrastructure, energy, and real-estate projects.
Experience in law firm litigation support, California and federal filings (PACER/CM/ECF), proficiency with Microsoft Office and e-discovery platforms, strong proofreading, organization, and ability to support multiple attorneys.
PACER, CM/ECF/E-Filing, Sharefile, TrueFiling, Law ToolBox, Microsoft Office Suite, RelativityOne, Nextpoint, Lexbe
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2mo
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Legal Administrative Assistant- Litigation
San Francisco, California, United States
$90k-$105k/yr HybridFull Time
Ballard Spahr
Ballard Spahr: National U.S. law firm providing litigation, transactional, and regulatory legal services to businesses, governments, and nonprofits.
2+ YOEMinimum 2 years general litigation experience; proficiency with Microsoft Word, Excel, Outlook; experience with e-filing, document management (e.g., NetDocs), and time/billing systems; experience supporting attorneys and ability to prepare court filings.
Microsoft Word, Microsoft Excel, Microsoft Outlook, NetDocs, Elite
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3w
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Administrative Assistant
Hayward, California, United States
OnsiteFull Time
The Salvation Army Western Territory
The Salvation Army Western Territory: Christian nonprofit social-services organization serving people in need across 13 western U.S. states and Pacific territories.
Provide administrative and clerical support including AP, payroll, filing, MS Office; must be 21+, have HS diploma/GED (college preferred), valid California Class C driver license, and ability to lift up to 25 lbs.
Microsoft Office, PC, Fax Machine, Telephone, Calculator, Copier, Printer
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3w
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Department Assistant II
San Francisco, California, United States
$30-$41/hr OnsiteFull Time
California Pacific Medical Center
California Pacific Medical Center: Nonprofit teaching medical center providing advanced hospital care across three San Francis campuses.
1+ YOEHigh school diploma or GED, one year of recent relevant experience, administrative office procedures, filing and office systems, clerical processing, and English language and grammar proficiency.
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2mo
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Legal Administrative Assistant
San Francisco, California, United States
$80k-$110k/yr HybridFull Time, Contract
Wilson Elser
Wilson Elser: Full-service national law firm providing comprehensive legal defense services.
3+ YOEProvide administrative and litigation support; manage matter openings/closings; prepare and file legal documents; handle calendars, billing support, and travel arrangements.
File & ServeXpress, Electronic filing systems
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1mo
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Student Assistant - General
Napa, California, United States
$17/hr OnsitePart Time, Temporary
Napa Valley College
Napa Valley College: Public California community college serving Napa Valley students with transfer, career, and workforce education.
Knowledge of office procedures, typing, filing, telephone skills, basic clerical experience; must communicate effectively; bilingual skills may be required; student enrollment/financial aid status considered for Federal Work Study.
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2mo
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Physical Therapist Assistant
San Rafael or San Rafael or Redwood City
$40-$45/hr OnsiteFull Time
Select Physical Therapy
Select Physical Therapy: Select Medical’s outpatient physical rehabilitation division provides therapy, sports medicine, and work-injury services to patients and athletes.
0+ YOELicensed PTA with state license, CAPTE-certified, CPR on file; associate degree from accredited PTA program; strong communication and patient care skills.
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1w
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IP Paralegal Assistant
United States or Austin or Boston or Chattanooga or Chicago or Dallas or Denver or Houston or Jefferson City or Kansas City or Los Angeles or Madison or Milwaukee or Minneapolis or Nashville or Oakland or Omaha or Phoenix or Providence or Springfield or Saint Louis or Washington
$47k-$79k/yr RemoteFull Time
Husch Blackwell
Husch Blackwell: U.S. full-service law firm providing legal counsel, litigation, regulatory, and transactional services to business and institutional clients.
1+ YOERequires strong organization, communication, confidentiality, teamwork, Microsoft Office proficiency, electronic filing experience, and time-management skills; one year of patent experience preferred.
Microsoft Office Suite, Microsoft Outlook, Microsoft Word, Microsoft Excel
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2w
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Litigation Practice Assistant (Legal Assistant/Secretary)
San Francisco, California, United States
$72k-$121k/yr HybridFull Time
Stoel Rives
Stoel Rives: U.S. corporate and litigation law firm providing sophisticated business clients high-quality legal services.
High school diploma or GED and five years of legal administrative support experience required; litigation experience preferred. Requires 50+ wpm typing, Adobe and Microsoft Office proficiency, and electronic court filing experience.
Adobe, Microsoft Office, iManage, Adobe Acrobat, Emburse, Carpe Diem, Paperless Proforma, Intapp, Meeting Room Manager, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, InterAction, Microsoft Outlook, Microsoft PowerPoint
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4d
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Compliance Assistant Specialist
Phoenix or Oakland or San Diego or Las Vegas or Portland or Kent
$109k-$173k/yr OnsiteFull Time
Occupational Safety and Health Administration
Occupational Safety and Health Administration: U.S. federal government department administering labor laws and employment programs for workers, job seekers, and retirees.
1+ YOERequires 52 weeks of GS-12 equivalent specialized experience conducting OSHA inspections, preparing inspection files, and advising or training stakeholders on occupational safety and health compliance.
USAJOBS, Microsoft Word
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2w
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Litigation Legal Assistant
San Francisco or Cleveland or Chicago or Columbus or New York City or Wilmington or Hackensack
$95k-$125k/yr HybridFull Time
Benesch Law
Benesch Law: National U.S. business law firm providing legal counsel to companies, private equity funds, entrepreneurs, and nonprofits.
3+ YOERequires 3+ years of litigation experience, a high school diploma, federal and state filing experience, Microsoft Office and PDF software proficiency, organization, communication, and customer service skills.
Microsoft Office, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, PDF, InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage
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1mo
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Human Resources Student Assistant -Solano Campus
Vallejo, California, United States
$17/hr OnsitePart Time
California Polytechnic State University, San Luis Obispo
California Polytechnic State University, San Luis Obispo: Public polytechnic university serving undergraduate and graduate students with hands-on programs across six academic colleges.
Perform front-desk reception, phone handling, mail distribution, filing, photocopying, basic data entry; must be punctual, organized, detail-oriented, confidential, and able to use Microsoft Office and Google Docs.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Google Docs
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5d
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Seasonal Print Quality Assistant - 2026
Arkansas or Arizona or Colorado or Connecticut or Florida or Georgia or Idaho or Illinois or Kansas or Louisiana or Maine or Minnesota or Missouri or Montana or North Carolina or New Jersey or Nevada or Oklahoma or Oregon or Tennessee or Texas or Utah or Virginia or Washington or Wisconsin or Washington or Chicago or Seattle or Austin or Atlanta or Portland or San Francisco
$17-$19/hr RemoteSeasonal
Minted
Minted: Private omnichannel design marketplace selling artist-created stationery, art, home decor, and gifts to consumers.
Proficiency in Adobe Creative Suite and G-Suite, strong written and verbal communication, critical problem-solving, design-file editing, teamwork, and ability to work remotely in a fast-paced environment.
Adobe Creative Suite, Adobe Illustrator, Adobe Photoshop, Adobe Acrobat Pro, Adobe InDesign, Adobe Lightroom, G-Suite, Salesforce Lightning
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2mo
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Electronic Data Interchange (EDI) Claims Assistant
Emeryville, California, United States
HybridFull Time
University of California, San Francisco
University of California, San Francisco: Public research university dedicated to health sciences and patient care.
3+ YOEHigh school diploma/GED, 3+ years related administrative experience, 1+ year EDI/ERA hospital billing experience (837I/837P/835), EMR and FTP/file management skills, strong Excel/Access, HIPAA knowledge.
EPIC/APeX, Wells Fargo CEO portal, ApplicationXtender, Cirius Prebill, Remittance Manager, NGS online system, FTP, Microsoft Excel, Microsoft Access, Microsoft Office Suite
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