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22 file assistant jobs at 20 companies in Tracy, CA

2mo
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Administrative Assistant/Job File Coordinator
Martinez, California, United States
$20/hr OnsitePart Time
ServiceMaster Contract Services
ServiceMaster Contract Services: Professional janitorial and commercial cleaning services provider.
High school diploma preferred; proficient in Microsoft Office; strong communication, organizational and data entry skills; able to lift/move files.
Microsoft Office
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3w
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Production Administrative Assistant
San Jose, California, United States
$23-$30/hr OnsiteFull Time
Cupertino Electric
Cupertino Electric: Designing and building electrical systems for data centers and infrastructure.
2+ YOEHigh-volume administrative role supporting production department: union new-hire processing, personnel file updates, onboarding support, dispatch assistance; requires strong keyboarding and attention to detail.
Microsoft Word, Microsoft Excel, Microsoft Outlook, SharePoint, HRIS
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5h
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Legal Administrative Assistant
Los Angeles or Irvine or Walnut Creek or San Francisco
$75k-$95k/yr OnsiteFull Time
MG+M The Law Firm
MG+M The Law Firm: National litigation law firm specializing in complex civil defense.
5+ YOEHigh school diploma, minimum 5 years litigation administrative experience, e-filing knowledge, proficient with Microsoft Office and legal research/filing systems, strong communication and organizational skills.
Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, DropBox, Lexis Nexis, File & Serve Xpress, Odyssey, PACER, ECF, iManage, CompuLaw, Aderant, File Site
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3w
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Administrative Assistant
Union City, California, United States
$29-$36/hr OnsiteFull Time
Masonic Homes of California
Masonic Homes of California: Provider of residential senior living and nursing care services.
Perform clerical and administrative support for SNF Administrator, Social Services designee, and Activity Manager; proficiency with word processing, filing, medical terminology; AA degree preferred.
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6d
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Aviation Safety Assistant (Office Automation)
San Juan or Salt Lake City or Herndon or Richmond or Renton or Spokane or Charleston or Milwaukee or Casper or Vestavia Hills or Anchorage or Fairbanks or Juneau or Scottsdale or Little Rock or Alameda or Fresno or Lawndale or Long Beach or Riverside or Sacramento or San Diego or San Jose or Van Nuys or Denver or Enfield or Miramar or Orlando or Tampa or Hapeville or Honolulu or Boise or Des Plaines or Springfield or West Chicago or Plainfield or Ankeny or Wichita or Louisville or Baton Rouge or Portland or Glen Burnie or Burlington or Belleville or Grand Rapids or Minneapolis or Jackson or Kansas City or Saint Ann or Helena or Lincoln or Las Vegas or Reno or Saddle Brook or Albuquerque or Farmingdale or Garden City or Latham or Rochester or Charlotte or Greensboro or Fargo or Cincinnati or Columbus or North Olmsted or Oklahoma City or Hillsboro or Allentown or New Cumberland or Philadelphia or Pittsburgh or West Columbia or Rapid City or Memphis or Nashville or Houston or Irving or Lubbock or San Antonio
$39k-$56k/yr OnsiteFull Time
Federal Aviation Administration
Federal Aviation Administration: Regulates civil aviation and manages national air traffic systems.
1+ YOEProvide administrative and semi-technical support in a Flight Standards field office, prepare and review reports, maintain files, assist applicants and the public, and use FAA automation systems.
SAS, Enhanced Flight Standards Automated System (eFSAS)
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3d
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Administrative Assistant
Concord or Roseville
$20-$27/hr OnsiteFull Time
Sedgwick
Sedgwick: Provides global insurance claims management and risk services.
1+ YOEHigh school diploma/GED and 1 year office administrative experience required; insurance experience preferred; duties include correspondence, filing, invoicing, recordkeeping, travel arrangements and computer keyboarding.
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1mo
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Administrative Assistant
San Jose, California, United States
$22-$28/hr OnsiteFull Time
The John Stewart Company
The John Stewart Company: Manages and develops affordable and market-rate residential housing communities.
2+ YOEPerforms clerical and administrative duties including filing, data entry, scheduling, tenant re-certifications; requires 2+ years administrative experience and proficiency with Microsoft Office and property management software.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Boston Post
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1w
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Administrative Assistant
Fremont, California, United States
$23-$27/hr OnsiteFull Time
FE Controls
FE Controls: Installs and maintains life safety and industrial control systems.
Answer phones, schedule appointments, organize meetings, write correspondence, maintain filing and vendor documentation, process invoices, manage benefits records, and support office operations. Requires strong organization and communication.
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3w
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Litigation Legal Assistant
Mountain View, California, United States
$50k-$85k/yr OnsiteFull Time
Dickinson Wright
Dickinson Wright: Provides full-service business law and high-stakes litigation services.
3+ YOE3+ years relevant legal administrative experience, typing 70 WPM, strong proofreading and communication, basic math, ability to manage calendars, e-filing, and work extended hours when needed.
computers, word processing software, transcription tools, copiers, scanners, telecommunication equipment, e-filing
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1mo
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Executive Assistant (5670)
Escalon, California, United States
$70k-$95k/yr OnsiteFull Time
Hogan Mfg.
Hogan Mfg.: Manufactures custom metal products and wheelchair lift systems.
5+ YOESupport CEO with calendar, travel, board coordination, executive communications, legal file support; Bachelor's degree or 5+ years experience; strong organization, discretion, proofreading, project coordination, and Microsoft Office proficiency.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook
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1w
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Human Resources Assistant
Milpitas, California, United States
$25-$28/hr OnsiteFull Time
Sequoia Home Health & Hospice
Sequoia Home Health & HospiceNASDAQ: PNTG: Provides personalized home health and hospice care services.
Provide HR administrative support including onboarding, HRIS data entry, employee records, benefits administration, recruitment support, and confidential file maintenance.
HRIS, Microsoft Office
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1mo
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Physical Therapist Assistant
San Rafael or San Rafael or Redwood City
$40-$45/hr OnsiteFull Time
Select Medical
Select MedicalNYSE: SEM: Provides specialty inpatient and outpatient rehabilitative healthcare services.
0+ YOELicensed PTA with state license, CAPTE-certified, CPR on file; associate degree from accredited PTA program; strong communication and patient care skills.
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1mo
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Business Office Assistant (CA, San Jose, Courtyard Care Center)
San Jose, California, United States
OnsiteFull Time
Anaheim Healthcare Center
Anaheim Healthcare Center: Provides skilled nursing, rehabilitation, and memory care services.
Provide clerical and administrative support: assist with accounting, answer calls, manage filing, update documents, organize office, support onboarding, coordinate events, and input data into spreadsheets (Excel).
Microsoft Excel
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1mo
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LOAN ORIGINATOR ASSISTANT
San Jose, California, United States
$17-$25/hr OnsiteFull Time
Golden Empire Mortgage
Golden Empire Mortgage: Provides residential mortgage lending and home financing services.
High school/GED required; strong written/verbal communication, Microsoft Office proficiency, document collection/review, file processing, and organization; 2 years lending experience preferred.
Microsoft Office
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1mo
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Electronic Data Interchange (EDI) Claims Assistant
Emeryville, California, United States
HybridFull Time
UCSF Health
UCSF Health: Academic medical center providing advanced patient care and research.
3+ YOEHigh school diploma/GED, 3+ years related administrative experience, 1+ year EDI/ERA hospital billing experience (837I/837P/835), EMR and FTP/file management skills, strong Excel/Access, HIPAA knowledge.
EPIC/APeX, Wells Fargo CEO portal, ApplicationXtender, Cirius Prebill, Remittance Manager, NGS online system, FTP, Microsoft Excel, Microsoft Access, Microsoft Office Suite
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3w
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Student Assistant - Cal/OSHA Enforcement Administrative (Foster City, CA)
Foster City, California, United States
$18-$34/hr OnsitePart Time
University Enterprises, Inc.
University Enterprises, Inc.: Provides administrative and support services for California State University, Sacramento.
Must be a college student enrolled in minimum units, major in listed fields, proficient with Microsoft Excel/Word/Outlook, able to perform data entry, filing, customer service, and pass pre-employment checks; must reside and work in California.
Microsoft Excel, Microsoft Word, Microsoft Outlook
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1mo
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Electronic Data Interchange (EDI) Claims Assistant
Emeryville, California, United States
$31/hr HybridFull Time
University of California, San Francisco
University of California, San Francisco: Public research university dedicated to health sciences and education.
3+ YOEHigh school/GED, 1+ year EDI/ERA experience with 837I/837P/835, 3+ years related administrative experience, Excel/Access proficiency, basic Epic (APeX), FTP and file management experience, HIPAA knowledge, ability to work onsite in Emeryville one day/week, legal right to work in the U.S.
EPIC/APeX, NGS online system, Cirius Prebill, Remittance Manager, ApplicationXtender, Wells Fargo CEO portal, Clearinghouse EDI portals, Microsoft Excel, Microsoft Access, FTP
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2mo
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Admissions Associate 2026
Berkeley, California, United States
OnsitePart Time, Full Time
Education Unlimited
Education Unlimited: Provides academic summer camps and pre-college programs for students.
2+ YOEAssist Director of Admissions; handle inquiries by phone/email; process applications and payments; maintain student files; data entry; support camp staff; assist with operations.
Microsoft Excel, Zoho CRM
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2mo
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Financial Aid Representative
San Jose, California, United States
$22-$24/hr OnsiteFull Time
Advanced Training Institute
Advanced Training Institute: Vocational school providing career-oriented technical and trade education.
2+ YOEAssist with Financial Aid applications, determine eligibility, package files, and disclose disbursement rules; 2+ years experience preferred; MS Office experience preferred.
Microsoft Office
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4mo
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Venture Fund Paralegal
Redwood City, California, United States
$75k-$180k/yr OnsiteFull Time
Gunderson Dettmer
Gunderson Dettmer: Legal services for venture capital and technology companies.
1+ YOESupport venture capital fund formation and fund operations; manage investor subscriptions; organize fund entities; prepare closing documents; file securities law forms; assist with transfers. Proficiency in Word/Excel; 1+ year fund formation experience.
Microsoft Word, Microsoft Excel
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