30 workflow coordinator jobs at 28 companies in Capitola, CA
1mo
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Workflow Coordinator
San José, California, United States
$4k-$4k/mo OnsiteFull Time
2+ YOECoordinate inbound/outbound campus shipments and routes, lead and train staff/students, maintain tracking system and schedules, inspect packages, and manage carrier relations; valid driver's license required.
Microsoft Excel, Microsoft Word, Microsoft Access, Accurate Background
3mo
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Clinical Workflow Coordinator - Hybrid
San Jose, California, United States
$26-$28/hr HybridFull Time
Experience in workflow coordination or administrative support; site/scheduling experience preferred; proficient in Microsoft Office; strong time management; able to work independently or in a team; healthcare experience a plus.
Microsoft Office
1d
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Grant Program Coordinator - ORR/ACF
North Bethesda or San Mateo
HybridFull Time
2+ YOEBachelor's degree in a related field and 2+ years in grants, program administration, performance monitoring, federal consulting, or project coordination; experience with reports, dashboards, stakeholder coordination, and workflows.
Microsoft Office 365 Suite, Smartsheet, Monday.com, Jira, Microsoft Project, Microsoft Planner
1mo
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BIM Coordinator
Pleasanton or Costa Mesa or Pasadena
$38-$48/hr OnsiteFull Time
2+ YOEAssociate degree or technical certificate (or equivalent experience), 2+ years BIM design experience, advanced AutoCAD/Revit/Navisworks/Bluebeam proficiency, knowledge of BIM/VDC workflows and HVAC/plumbing/process design, ability to read design documents and RFIs.
AutoCAD, Revit, Navisworks, Bluebeam
3w
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BIC Systems Coordinator
New York City or Santa Monica or Los Angeles or Palo Alto or Chicago or Washington or Boston or Colorado or Seattle or San Francisco or San Diego or Reston
$31-$45/hr OnsiteFull Time
2+ YOE2+ years relevant systems or operations experience; proficiency with Microsoft Office and iManage; familiarity with workflow/form platforms; strong testing, communication, and confidentiality skills.
IntApp Open, IntApp Wall Builder, Microsoft Office, iManage
2mo
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Practice Coordinator II
San Mateo or San Francisco
$32-$38/hr OnsiteFull Time
0.5+ YOEHigh school diploma or college degree with related experience; strong computer and customer service skills; ability to manage referrals, scheduling, authorizations, and APeX/EPIC workflows; successful fingerprinting if cash collection assigned.
APeX, EPIC, Cadence, MyChart, CRM, Microsoft Outlook, Microsoft Word, Microsoft Excel
1mo
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Medical Staff Services Coordinator - Medical Staff Services
Monterey, California, United States
$39-$52/hr OnsiteFull Time
3+ YOECoordinating credentialing and privileging, maintaining practitioner records, ensuring regulatory compliance, performing primary source verification, supporting committee workflows, and strong communication and organizational skills; CPCS required/obtainable.
2w
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QA Coordinator (Dental Admin)
Salinas, California, United States
$26-$39/hr OnsiteFull Time
2+ YOERequires RDA certification and two years of DA/RDA experience at CSVS, clinical workflow knowledge, NextGen EDR, communication, training, presentation, leadership, and computer skills.
NextGen EDR, Microsoft Excel, Microsoft PowerPoint
1mo
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Brand & Creative Production Coordinator
San Jose, California, United States
$62k-$112k/yr HybridFull Time
3+ YOE3+ years in brand/creative or agency production; experience managing intake, workflows, budgets, SOWs/PR/POs, vendor relationships; strong communication, stakeholder management, data-driven resourcing, and familiarity with creative development stages.
Asana, CAD, Slack
1mo
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Product Operation Manager (Experience Ops, Strategy & Workflow)
San Jose, California, United States
$94k-$220k/yr OnsiteFull Time
3+ YOEBachelor's degree and 3+ years experience; strong user-experience analysis, cross-functional coordination, data-driven problem solving, and AI/tool familiarity; project management and global collaboration experience preferred.
3mo
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Office Manager
San Mateo, California, United States
$70k-$130k/yr OnsiteFull Time
Manage daily office operations, vendors, budgets, onboarding, and workflows; design scalable office systems; coordinate facilities and employee experience.
3mo
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Administrative Business Partner
Mountain View, California, United States
$96k-$136k/yr OnsiteFull Time
5+ YOE5+ years executive support or program management; strong AI/workflow automation skills; ability to coordinate multiple leaders and external partners.
Google Workspace, Apps Script, Gemini
1w
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Creative Associate
Menlo Park or San Mateo or Mountain View or Saratoga
$75k-$85k/yr OnsiteFull Time
College degree or equivalent experience; strong organization, administration, communication, creative planning, project coordination, volunteer development, and production workflow skills required.
Planning Center Online, Asana, ProPresenter, Resi, Google Workspace, MailChimp, Adobe Creative Suite, iOS, macOS, Windows
1mo
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Director, Presales Engineering
Texas or Florida or Pittsburgh or Colorado or Illinois or Draper or Sunnyvale or Massachusetts
OnsiteFull Time
Proofpoint: Provides cybersecurity solutions for email, cloud, and data protection.
10+ YOE5+ Mgmt10+ years in presales/technical consulting, 5+ years leading technical teams; experience with escalations, AI workflows, governance, and cross-functional coordination.
Salesforce, Jira, Confluence, GitHub, Slack, Microsoft Teams, Google Workspace, Workday, CyberArk, SailPoint, vector databases, MCP servers, enterprise AI platforms
6d
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Automotive Service Advisor - Leadership & Management Track
Campbell or California
$60k-$75k/yr OnsiteFull Time
2+ YOERequires 2+ years of automotive service advisor experience, strong customer communication and sales skills, workflow coordination, organization, accountability, and a desire to advance into leadership.
Digital Vehicle Inspections (DVIs)
3w
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Sterile Processing Technician Lead
Burlingame, California, United States
$42-$59/hr OnsiteFull Time
4+ YOEOversee sterilization and instrument care, coordinate staffing and workflows, maintain and decontaminate equipment. Requires HS diploma/GED and 4 years recent relevant experience.
2w
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Retail Prototype, Job Captain
Cupertino, California, United States
$94k-$104k/yr HybridFull Time
Architecture degree or equivalent experience; proficiency in BIM tools, preferably Revit, cloud platforms, and collaborative workflows; strong organization, communication, coordination, and project management skills.
BIM, Revit, cloud-based platforms, LinkedIn Learning, Hone
2mo
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Administrative Assistant - Service
San Jose, California, United States
$22-$28/hr OnsiteFull Time
Manage repair and RMA workflows, maintain documentation in Zuper and NetSuite, prepare service quotes, perform audits, coordinate billing and warranty claims, and communicate with cross-functional teams.
Zuper, NetSuite, Motorola
4d
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Enablement AI Specialist
Livingston or New York City or Sunnyvale or San Francisco or Bellevue
$99k-$145k/yr OnsiteFull Time
Experience building AI tools, workflow solutions, or automations; DC operations experience; prompt and agent configuration; testing, documentation, project coordination, communication, and user enablement skills.
Slack, Glean, Asana, Google Drive, Canvas
2d
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Contract Manager
Kirkland or San Jose
$90k-$130k/yr OnsiteFull Time
3+ YOEBachelor’s degree and 3–5 years of contract, sales, procurement, or similar operations experience in semiconductor, electronics, or technology. Requires strong coordination, workflow, organization, and problem-solving skills.
Microsoft Office, Adobe Acrobat, Microsoft SharePoint, DocuSign, Contract Management Systems (CMS)
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