46 administrative associate jobs at 24 companies in Hallowell, ME
1d
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Senior Administrative Coordinator
Portland or Tangier
$47k/yr OnsiteFull Time
4+ YOERequires 4–5 years of progressively responsible administrative experience, strong organizational, communication, and problem-solving skills, and ability to support multiple leaders and handle confidential information. Bachelor's preferred; associate's with equivalent experience considered.
1mo
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Administrative Assistant
Waterville, Maine, United States
OnsiteFull Time
2+ YOEAssociates degree in accounting or 2–4 years AP experience; intermediate Microsoft Word, Excel, Outlook; basic accounting knowledge; strong communication and multitasking; ability to sit and key for up to 7.5 hours.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Intuit Enterprise Solutions (IES)
2w
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Tax Administrative Assistant I (Full-time)
Portland, Maine, United States
OnsiteFull Time
Associate degree preferred or equivalent experience; administrative or client-service experience preferred. Requires Microsoft Office proficiency, organization, accuracy, communication, and ability to manage deadlines.
Microsoft Outlook, Microsoft Word, Microsoft Excel, CCH ProSystem fx, CCH Axcess, CaseWare, GoFileRoom
1mo
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Administrative Assistant - Maine Street Solutions
Augusta, Maine, United States
$28-$32/hr OnsiteFull Time
Experience supporting government affairs/public relations or associations preferred; advanced skills in Outlook, Word, Excel, PowerPoint; strong communication, organization, and project management skills.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
5d
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Administrative Clerk (#052) Internal Judicial Branch Employees Only
Skowhegan, Maine, United States
$28-$37/hr OnsiteFull Time
2+ YOE2+ MgmtHigh school diploma/GED and two years as an Associate Clerk or relevant supervisory experience; strong clerical, court-procedure, communication, financial, computer, and supervisory skills required.
PRISM
1mo
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Integrated Program Administrative Assistant
Portland, Maine, United States
$20-$23/hr OnsiteFull Time
2+ YOEAssociates degree or equivalent experience, 2 years relevant experience, reception duties, appointment scheduling, telehealth suite support, welcoming clients and supporting staff.
6d
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Office Associate II - Augusta
Augusta, Maine, United States
$18-$26/hr OnsiteFull Time
Training, education, or experience demonstrating knowledge of modern office practices, complex administrative support skills, independent decision-making, customer service, communication, confidentiality, and problem resolution.
Microsoft Office
3mo
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Front Desk Associate
Rockport, Maine, United States
$18-$25/hr OnsitePart Time
Part-time front desk role requiring customer service, cash handling, basic office tasks, and data entry.
Google Workspace, Point-of-Sale, facility management software, cash register
1mo
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Client Services Associate - Mailroom
New York or Portland
$18-$19/hr OnsiteFull Time
High school diploma required; ability to lift up to 40–60 lbs, strong communication, MS Office skills, experience with shipping/receiving and multi-function devices; 1+ year experience preferred.
Microsoft Office Suite, Greenhouse
1mo
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Retail Scan Associate (Rumford, ME 04062)
Rangeley or Rumford
$17/hr FieldPart Time
Must be 18+, have a valid driver's license and reliable vehicle/insurance, able to stand and lift to 25 lb, tech-savvy with reliable Wi-Fi, attention to detail and ability to meet weekly deadlines.
3w
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CMCC - Central Services Associate (part-time)
Auburn, Maine, United States
$21/hr OnsitePart Time
High school diploma or GED, Maine driver's license, ability to lift up to 50 lbs, ability to perform mail/printing/shipping tasks and operate central services equipment.
3w
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CMCC - Central Services Associate (part-time)
Auburn, Maine, United States
$21/hr OnsitePart Time
Must be 18+, HS diploma/GED, Maine driver's license, ability to lift up to 50 lbs, perform mail/printing/shipping tasks; previous shipping/receiving experience preferred.
4d
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Provider Credentialling Representative
Skowhegan, Maine, United States
$23-$39/hr OnsiteFull Time
High school education required; associate degree preferred. Previous experience in a similar credentialing role preferred. Professional communication and administrative skills required.
Medicare PECOS, MaineCare MIHMS, NPI, I&A
1w
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Enrollment & Billing Coordinator
Waterville, Maine, United States
$20/hr OnsiteFull Time
3+ YOERequires 3–4 years of administrative experience, strong organization and communication skills, computer proficiency including Word and Excel, and an associate degree or equivalent experience.
ChildPlus, E-DECA, Procare, Microsoft Word, Microsoft Excel
1w
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Senior Executive Assistant & Board Liaison
South Portland, Maine, United States
$36/hr OnsiteFull Time
3+ YOEAssociate's or bachelor's degree or equivalent experience; 3–5 years of executive administrative support, board or governance experience, strong communication, judgment, project coordination, and advanced Microsoft 365 proficiency.
Microsoft 365, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Microsoft SharePoint, Microsoft OneNote
2w
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Trial Assistant
Portland or Bridgton or West Bath
$22-$23/hr OnsiteFull Time
1+ YOEHigh school diploma or equivalent required; associate degree in legal administration or business preferred. Requires 1–2 years related experience, strong communication, customer service, judgment, ethics, and teamwork.
JusticeWeb Discovery Portal, PDF
2d
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Development Coordinator (3989)
Lewiston, Maine, United States
$19-$26/hr OnsiteFull Time
3+ YOEAssociate degree and 3+ years in fundraising, database management, gift processing, data entry, marketing, communications, customer service, or nonprofit administration. Microsoft Office proficiency required; donor database experience preferred.
Microsoft Office
1w
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KVCC Associate Dean of Finance and Administration
Fairfield, Maine, United States
$61k-$77k/yr OnsiteFull Time
4+ YOEMBA and four years of relevant experience, or additional experience substituted for the MBA; accounting and financial management expertise, staff supervision, and extensive computerized application use required.
2w
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Admissions Coordinator
South Portland, Maine, United States
$22-$25/hr OnsiteFull Time
Associate degree in business or healthcare preferred, or related admissions and medical insurance experience; medical terminology, data entry, Microsoft Word and Excel, organization, communication, and independent work skills.
Microsoft Word, Microsoft Excel
1mo
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Records Management Specialist
Benton, Maine, United States
$20-$22/hr OnsiteFull Time
2+ YOEHigh school diploma required (Associates preferred), valid Maine driver’s license and vehicle insurance, 2+ years behavioral health experience, advanced Microsoft Word/Excel skills, confidentiality and attention to detail.
Microsoft Word, Microsoft Excel
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