28 administrative operations specialist jobs at 21 companies in Encinitas, CA
1d
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Administrative Analyst/Specialist Exempt III
San Diego or California
$6k-$9k/mo HybridFull Time
5+ YOEBachelor’s degree and 5+ years of progressively responsible experience in business operations, financial administration, cost recovery, project portfolio management, or related fields; leadership and complex program management experience required.
Oracle, ServiceNow, Adaptive, Concur
1w
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Operations Specialist NIJC
Chicago or Washington or Indiana or San Diego
$55k-$69k/yr HybridFull Time
2+ YOEBachelor's degree or equivalent preferred; 2+ years in operations, office management, or administration; Microsoft 365, Word, Excel, PowerPoint, SharePoint, ATS, HRIS, and asset management experience.
Microsoft 365, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, ATS, HRIS
2d
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ADMINISTRATIVE SPECIALIST (CONTRACT SPECIALIST)
San Diego or Washington or Patuxent River
$102k-$158k/yr OnsiteFull Time
1+ YOEBachelor's degree and at least one year of specialized contracting experience equivalent to GS-11 or DP-02, including contract planning, negotiation, administration, and acquisition strategy.
Federal Acquisition Regulation (FAR)
2mo
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Aftermarket Operations Specialist
San Diego, California, United States
$70k-$80k/yr OnsiteFull Time
5+ YOE5+ years customer service/sales order administration experience, SAP and MS Office proficiency, knowledge of procurement/sales/contracts; aerospace/APU experience desirable.
SAP, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Microsoft Outlook
2w
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Contracts & Legal Operations Specialist
El Segundo or Los Angeles or San Francisco or Washington or San Diego or Seattle or London
$110k-$145k/yr HybridFull Time
4+ YOEBachelor's degree or paralegal certificate; 4+ years in contracts or legal operations; independent vendor contract and NDA negotiation; CLM workflow administration; strong analytical, organizational, communication, and project skills.
Docusign, CLM, AI-native tools
1w
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Human Resources Operations Specialist (Temp)
Escondido, California, United States
$27-$38/hr OnsiteFull Time, Temporary
2+ YOEBachelor’s degree or equivalent experience and 2 years in customer service, recruiting, HR, or administration required. Strong communication, organization, confidentiality, and HRIS data management skills required.
HRIS, Modio, Asana, WordPress, GiveSmart, eTapestry, Canva, Constant Contact, Virtuous
3w
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Credentialing Specialist
Lake Forest or United States or Puerto Rico
FieldFull Time
4+ YOEHigh school diploma (or 4 years related experience), administrative/operational support experience, strong organization and communication, Microsoft Office proficiency, ability to obtain required federal background and credentials.
Microsoft Office Suite, USAccess
2mo
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Medical Administration Specialist
San Diego, California, United States
OnsiteFull Time
2+ YOETwo years of administrative, office management, or contract administration experience; high school diploma; proficient in MS Office; U.S. citizenship.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint
1w
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Sr. Training Administration Specialist
Irvine, California, United States
$68k-$90k/yr HybridFull Time
3+ YOERequires 3–5+ years in administrative, training coordination, events, or operations support; strong organization, communication, project management, travel coordination, and proficiency with PowerPoint, Excel, Outlook, and shared project tools.
Microsoft PowerPoint, Microsoft Excel, Microsoft Outlook
3w
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Sr Specialist, IT Applications Operations Systems
Aliso Viejo, California, United States
$107k-$142k/yr OnsiteFull Time
5+ YOEBachelor's in CS/IS/Business/Engineering; 5+ years technical lead experience implementing enterprise operations systems (PTC Windchill preferred); experience with CAD/PLM/MES/ERP, SQL, HTML/CSS, application administration, testing, and security.
PTC Windchill, CAD, PLM, MES, ERP, HTML, CSS, SQL
1w
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Program Specialist
San Diego, California, United States
$85k-$111k/yr OnsiteFull Time
1+ YOEOne year of specialized experience equivalent to GS-09 administrative and program support, or qualifying graduate education. Requires analytical ability, data management, program coordination, and U.S. citizenship.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Access, VistA, relational databases
3w
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Contract Specialist
San Diego, California, United States
$66k-$93k/yr OnsiteFull Time
2+ YOE2+ years administrative experience, knowledge of procurement/contract processes, Microsoft Office proficiency, valid California driver license, ability to manage contracts database and coordinate vendor insurance and compliance.
Microsoft Office
2mo
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TOPS - Community Manager Specialist
Irvine or Long Beach or Los Angeles or San Diego or Santa Barbara
$36-$41/hr FieldFull Time
High school diploma required (bachelor's preferred). Ability to provide short-term on-site operational leadership, ensure compliance, manage staff, perform financial/administrative tasks, and travel frequently between properties.
3d
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Program Specialist
San Diego, California, United States
$71k-$111k/yr OnsiteFull Time
1+ YOERequires specialized Veterans Readiness and Employment program experience, contracting and program operations knowledge, project management, analysis, communication, and software skills; GS-9/11 education alternatives are available.
Various software, technological platforms, Microsoft Excel
2w
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Contract Specialist/Inspector
Poway or Poway
$39-$48/hr HybridFull Time
3+ YOEThree years of contract administration experience in facilities, building, or landscape maintenance/construction; high school completion; valid California Class C driver's license; field inspection and contract management skills.
NeoGov, Microsoft Excel
1w
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Sr. Training Administration Specialist
Irvine or Orange County
$68k-$90k/yr HybridFull Time
3+ YOERequires 3–5+ years in administrative, training coordination, events, or operations support; strong organization, communication, project coordination, travel coordination, and vendor communication skills.
Microsoft PowerPoint, Microsoft Excel, Microsoft Outlook
3w
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Administrative & Environmental Compliance Field Support
Foothill Ranch, California, United States
$20-$22/hr OnsiteFull Time
Ability to perform regulatory data entry and submissions (CERS), conduct field inspections at UST/AST sites, prepare hazardous materials and UST documents, pass CA UST System Operator certification, valid CA driver and background check required.
California Environmental Reporting System (CERS)
1mo
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Temporary Election Worker Specialist-Petitions and Registration-26079003PR
San Diego, California, United States
$19/hr OnsiteTemporary, Full Time
Must be 18+, able to lift up to 50 lbs, perform repetitive office tasks, visually compare signatures, operate Windows computers and office equipment, handle high-volume phone calls, and follow written/oral instructions.
Windows
3w
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Senior Hearing Aid Specialist
San Diego, California, United States
OnsiteFull Time
Manages hearing center operations, supervises staff, performs licensed hearing aid dispensing (testing, impressions, programming), mentors apprentices, handles member service and department administration.
1mo
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Admission Operation Specialist
San Diego, California, United States
$25/hr OnsitePart Time
Bachelor's degree required; experience with student records, transcript evaluation, transfer credit administration, and admissions compliance. Strong attention to detail and Microsoft Office proficiency.
Anthology Student, Student Information Systems (SIS), CRM platforms, Microsoft Office
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