23 administrative operations specialist jobs at 21 companies in Soquel, CA
3mo
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Administrative Specialist
Santa Cruz, California, United States
$34/hr OnsiteFull Time
Provides administrative support for purchasing, fiscal, payroll/personnel, facilities, and departmental operations; requires bachelor's degree or equivalent experience, strong communication, financial and computer skills, and ability to pass background checks.
Banner/FIS, Banner, UC Path, CruzBuy, CruzFly, CruzPay, Campus Data Warehouse, Microsoft Word, Microsoft Excel
1mo
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Operations Support Specialist (Santa Clara, CA)
Santa Clara, California, United States
$13-$30/hr OnsiteFull Time
Provide administrative support across purchasing, accounting, credit/collections, HR administration, vendor invoice review, and office operations; valid driver’s license if driving; previous administrative experience; detail-oriented.
3w
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Research & Financial Operations Specialist
Stanford, California, United States
$90k-$169k/yr HybridFull Time
3+ YOEBachelor's degree plus 3 years relevant experience or equivalent; experience in research administration and financial operations; strong communication, judgment, and organizational skills; proficiency with Oracle, Oracle BI, and Excel.
Oracle, Oracle BI, Microsoft Excel
3w
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Legal Operations Specialist
Redwood City, California, United States
HybridFull Time
2+ YOEHands-on Ironclad CLM experience, 2+ years in contract administration or legal operations, strong contract lifecycle knowledge, BA/BS or equivalent experience, measurable process improvement experience, excellent communication.
Ironclad
1mo
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Learning Operations Specialist
Milpitas, California, United States
$67k-$112k/yr HybridFull Time
1+ YOE1–2 years in learning operations or related role; LMS/LXP administration, Microsoft Office and SharePoint proficiency; familiarity with SCORM, Articulate, ServiceNow; strong organization, communication and stakeholder collaboration skills.
LMS, LXP, Microsoft Office, Microsoft SharePoint, SCORM, Articulate, Udemy, ServiceNow, Cornerstone
1mo
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Legal Operations Specialist
San Jose, California, United States
$100k-$117k/yr OnsiteFull Time
Support legal workflows, implement and administer legal technologies (CLM/Ironclad), track KPIs, provide training, manage file repository and administrative tasks; bachelor’s degree and legal operations experience preferred.
Ironclad, CLM, AI tools, word processing, spreadsheets, presentation software
1mo
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IT Operations Specialist
Sunnyvale, California, United States
$108k-$143k/yr OnsiteFull Time
4+ YOE4–6 years IT support/operations experience; identity (Okta), endpoint (Jamf/Intune) and ITSM (Freshservice) administration; scripting (Python/Bash/PowerShell) and Terraform experience; VDI, cloud security, troubleshooting, documentation, and willingness for on-call support.
Okta, Jamf, Intune, Freshservice, Python, Bash, PowerShell, Terraform, Kubernetes
1mo
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Facility Operations Specialist
Idaho Falls or Santa Clara
$90k-$120k/yr OnsiteFull Time
High school diploma or equivalent required; technical training or associate degree preferred. Must be able to work onsite performing physically demanding tasks, support operations, maintenance, radiological protection, security, and administrative duties; forklift/material handling experience preferred.
forklift, crane, lift, cart, HVAC
2w
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Procurement Operations Specialist Graduate (Procurement) - 2027 Start
San Jose, California, United States
$70k-$104k/yr OnsiteFull Time
Bachelor's or Master's in supply chain, business administration, or related; strong strategic thinking, collaboration, communication, and multitasking skills for procurement/P2P processes.
P2P (Purchase-to-pay)
2w
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Customer Finance Operations Specialist
Sunnyvale, California, United States
$130k-$188k/yr HybridFull Time
4+ YOE4+ years in customer finance, lease/contract administration, or sales operations; contract and billing knowledge; Excel and CLM/Salesforce familiarity; bachelor's degree; strong communication and analytical skills.
Microsoft Excel, CLM, Salesforce
2d
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IT & Workplace Operations Specialist
Palo Alto, California, United States
$80k-$100k/yr OnsiteFull Time
0+ YOERequires 0–2 years in IT support, office operations, or a related role; strong customer service, organization, communication, and SaaS administration skills; and onsite availability in Palo Alto five days weekly.
Rippling, Notion, Slack, Google Workspace
4w
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Portfolio Operations Support Specialist – CVC Investment Portfolio Management
San Jose, California, United States
$67k-$87k/yr OnsiteContract
Bilingual Korean-English communication, attention to detail, document and data organization, Excel/Google Sheets proficiency, timely follow-up, and basic numeric comprehension for post-investment portfolio administration.
Microsoft Excel, Google Sheets
1w
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IT Operations & Systems Specialist
Marlborough or Hayward
$96k-$126k/yr OnsiteFull Time
5+ YOERequires Microsoft 365 and Active Directory administration, Windows endpoint support, networking, troubleshooting, security alert interpretation, documentation, communication, and independent project ownership.
Microsoft 365, Active Directory, Entra ID, Windows, SIEM, EDR, ITDR, Intune
4w
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Senior Workplace Experience Specialist
San Jose, California, United States
$97k-$138k/yr OnsiteFull Time
On-site San Jose workplace specialist with vendor administration, project management, space planning, facility systems analysis, and experience integrating AI tools to optimize workplace operations.
1w
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Billing Specialist ll
Santa Clara, California, United States
OnsiteFull Time
2+ YOEAssociate's degree preferred or 2–4 years of related billing, operations, accounting support, or administrative experience; requires accuracy, analytical skills, customer service, communication, and Microsoft Office proficiency.
Microsoft Office, Microsoft SharePoint, MXT, Hedberg
1mo
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Communications Project Specialist
San Jose, California, United States
$88k-$117k/yr HybridFull Time
3+ YOE3+ years in project coordination/communications operations or executive administration; strong organizational, written/verbal communication, and project management skills; proficiency with Microsoft 365 tools and ability to use AI productivity tools.
Microsoft Outlook, Microsoft Teams, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, Microsoft 365
2d
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Senior Technical Support Specialist
Frisco or Sunnyvale or Atlanta
HybridFull Time
3+ YOERequires 3+ years in technical support or system administration, networking and security expertise, troubleshooting skills, operating system knowledge, and strong written and verbal communication. A bachelor's degree is desirable.
FortiGate, Windows, OSX, Unix/Linux, TCP/IP, IDS/IPS, VPN, KCS, AI tools
1d
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Cleared Distinguished Division 8000 Business Administrator & DSE Portfolio Lead, Onsite
Livermore, California, United States
$140k-$238k/yr OnsiteFull Time
12+ YOEBachelor's degree in business or relevant field plus 12+ years of relevant experience, program/portfolio/division business office experience, Power BI analytics experience, and active DOE-Q or DOE-L clearance with ability to obtain DOE-Q.
Power BI
6h
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Cleared Distinguished Division 8000 Business Administrator & DSE Portfolio Lead, Onsite
Livermore, California, United States
$140k-$238k/yr OnsiteFull Time
12+ YOEBachelor's degree in business or relevant field plus 12+ years of relevant experience, program or portfolio business office experience, Power BI analytics experience, and active DOE-Q or DOE-L clearance with ability to obtain DOE-Q.
Power BI
2w
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Sr Representative Hiring Operations - San Lorenzo Plant
San Lorenzo, California, United States
$23-$38/hr OnsiteFull Time
2+ YOEHR administrative support with onboarding, I-9 compliance, scheduling, audits, strong communication, Microsoft Office and HRIS proficiency, ability to lift 25 lbs; bachelor's preferred; 2+ years HR support experience preferred.
Microsoft Office, HRIS
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